Kiddie Academy of Reston

Notwithstanding any other provision of law, the Notice of Intent and related findings associated with the Superintendent’s Special Order issued in April 2025 shall be posted in a prominent place at each public entrance of the licensed premises to advise consumers of serious or persistent violations.

“The Notice of Intent and related documents associated with the Special Order were not posted at the public entrance of the facility.”

Rule 22.1-289.023-A.

The medication authorization shall be available to staff during the entire time it is effective.

“The medication authorization form on-file for an over-the-counter medicinal cream belonging to Child #19 was not renewed after 10 work days and the physician had not signed the authorization for it to be a long-term medication. The form was signed by the parent in September 2025.”

Rule 8VAC20-780-510-F.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include but not limited to the date, time and how the parent was notified of the child’s injury and staff present at the time of injury.

“Of 6 written injury reports reviewed, 1 report did not include this required information.”

Rule 8VAC20-780-550-P.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“On 10/7/25, a 3 year-old child was not within actual sight and sound supervision of staff. Child #1 was left alone and unsupervised in a classroom by Staff #1 and #2 when they left for the outdoor playground with the other children. Staff #3 arrived to the classroom 3 minutes and 21 seconds later and found the crying child alone and unsupervised.”

Rule 8VAC20-780-340-F.

The operational responsibilities of the licensee shall include ensuring that the center’s activities and services are maintained in compliance with these standards, and the center’s own policies and procedures that are required by these standards.

“On 10/7/25, staff did not follow the center’s policy for conducting name-to-face headcounts before leaving the classroom and before entering the playground. This resulted in a child being left alone and unsupervised in a classroom.”

Rule 8VAC20-780-40-E.

Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date.

“Documentation of the parents annual review of the child’s record was not completed in the last 12 months for the following children: 1. Child #5, last reviewed June 2024. 2. Child #10, last reviewed May 2024. 3. Child #12, last reviewed 8/4/24.”

Rule 8VAC20-780-420-E-3.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A cabinet containing cleaning supplies was not locked in one classroom.”

Rule 8VAC20-780-280-B.

Cosmetics, medications, or other harmful agents shall not be stored in areas, purses or pockets that are accessible to children.

“A personal bag/purse was observed sitting on a window sill and accessible to children in one classroom. The top of the bag was open to expose contents.”

Rule 8VAC20-780-280-H.

Information about staff and children shall be treated confidentially.

“Identifying information about staff and children was posted in the lobby for public viewing. The Supplemental information page of inspection reports issued in August 2024 and September 2024 were posted.”

Rule 8VAC20-780-50-A.

The diapering surface shall be used only for diapering or cleaning children.

“A variety of items, to include children’s art projects, toys, diapers and a cell phone were observed on the diaper changing surface in one classroom.”

Rule 8VAC20-780-500-B.

Repeat and systemic violation. The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include the name of the injured child.

“5 of 10 written injury reports did not include the child’s first and last name. The child’s first name only was written on the reports.”

Rule 8VAC20-780-550-P.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence.

“The center did not maintain a written record of Child #1’s injury. It was reported that an injury report was written on the date of injury, 8/22/24, however, the injury report was not available for review and was re-written on 9/24/24.”

Rule 8VAC20-780-550-P.

The staff to child ratios, of 1 staff to 4 children for children ages birth to 16 months, are required whenever children are in care.

“On 8/20/24, the staff-to-child ratios were not maintained at different times. The first time, Staff #1 was working alone with 5 children for approximately 1 1/2 minutes. The second time, Staff #2 left the classroom for approximately 13 seconds leaving Staff #1 alone with 8 children.”

Rule 8VAC20-780-350-B-1. From a complaint.

There shall be a flexible daily schedule for infants based on their individual needs. During the day, infants shall be provided with comfort as needed.

“On 8/20/24, in an infant room, twice staff did not provide comfort to a crying child. The first time, Child #2 was crying for approximately 38 minutes with no staff providing comfort to the child. The second time, Child #2 was crying for approximately 9 minutes with no staff providing comfort to the child. Both times, Staff #1, #3 and #4 were heard discussing with one another the fact that the child was crying, their frustrations with the crying child and one staff person covered their ears.”

Rule 8VAC20-780-370-4. From a complaint.

In order to promote the child’s physical, intellectual, emotional, and social well-being and growth, staff shall interact with the child to provide help, comfort and support.

Rule 8VAC20-780-400-A. From a complaint.

The following actions or threats thereof are forbidden: Roughly handling a child.

Rule 8VAC20-780-410-1. From a complaint.

Children’s hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks.

“On 8/20/24, in an infant room, before and after the morning snack, lunch and afternoon snack each child’s hands were not washed or wiped consistently. Children were observed going from playing with toys and crawling on the floor to eating and the reverse after each feeding.”

Rule 8VAC20-780-500-A. From a complaint.

8VAC20-780-440-J

“Based on observatinos made, a minimum of 30” of space between service sides of occupied cribs was not maintained. Evidence: In one infant classroom, a total of 7 occupied cribs had less than 30” of space on one service side of each crib. The space between cribs was approximately 12”.”

Rule 8VAC20-780-440-J.

8VAC20-780-550-P

“Based on records reviewed, 1 of 7 written injury reports did not include required documentation. Evidence: The report did not include the date, time and how the parent was notified.”

Rule 8VAC20-780-550-P.

8VAC20-780-270-A

“Based on observations made, an area in one classroom was not maintained in a safe condition. Evidence: An area on the wall in a toddler classroom had peeling and chipping paint. The location was at the children’s level and was approximately 12” in length.”

Rule 8VAC20-780-270-A.

8VAC20-780-40-M

“Based on observations made, a list of child allergies was not kept in a confidential manner in one classroom. Evidence: The list was posted on a bulletin board and was visible to anyone that walked into the room.”

Rule 8VAC20-780-40-M.

8VAC20-780-510-F

“Based on records reviewed, a medication authorization form was not available to staff, though the medication was on-site. Evidence: There was no authorization form for a medicinal cream belonging to Child #13. 1”

Rule 8VAC20-780-510-F.

8VAC20-780-510-G

“Based on observations made, a medical cream product was not labeled properly. Evidence: A medicinal cream was not labeled with the child’s name, the dosage amount and the times to administer.”

Rule 8VAC20-780-510-G.

8VAC20-780-520-C

“Based on observations made, diaper creams were not labeled properly in one classroom. Evidence: 2 diaper lotion/cream products were not labeled with child’s name.”

Rule 8VAC20-780-520-C.

Based on observations made, staff failed to ensure that hazardous substances such as cleaning supplies were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1. In a 2 year-old classroom, spray cleaning supplies were found to be in an unlocked upper level cabinet. 2. In a 3 year-old classroom, spray cleaning supplies were found to be in an unlocked upper level cabinet. 3. In a 12-16 month old classroom, a spray cleaning product was found sitting on the counter.”

Rule 8VAC20-780-280-B.

Repeat violation.

“Based on observations made and records reviewed, the licensee failed to ensure that a qualified lead teacher was present in each grouping of children. Evidence: 1. 1 of 13 classrooms did not have a Lead qualified teacher regularly present. 2. Staff #11was observed working alone in an infant classroom. 3. Documentation of qualifications for Staff #11 indicated that she is not qualified to work in a Lead Teacher position.”

Rule 8VAC20-780-340-D.

Based on records reviewed, staff failed to ensure that 4 of 5 written records of children’s injuries included required information.

“Evidence: 1. 1 of 5 written reports did not include documentation of “how” the parent was notified of the child’s injury. 2. 4 of 5 written reports did not include documentation of the “time” the parent was notified of the child’s injury.”

Rule 8VAC20-780-550-P.

Based on observations made, it was determined that multiple occupied cribs in one of the infant rooms were not spaced in a way that provided a minimum of 30” of clearance between the cribs for staff to gain access.

“Evidence: 1. A total of 3 occupied cribs were found to be pushed together side-by-side in a corner of the room. 2. The greatest distance between the 3 cribs was measured to be approximately 7”.”

Rule 8VAC20-780-440-J.

8VAC20-780-340-D

“Based on observations made and records reviewed, it was determined that 1 of 12 classrooms did not have a program lead qualified teacher regularly present. Evidence: Staff #1, who is not lead qualified, was observed working alone with a group of children. The program director stated they are trying to hire a lead qualified teacher for that classroom/age group.”

Rule 8VAC20-780-340-D.