Sunset Hills Montessori School

Providers must obtain a completed national criminal background check prior to the employee’s first day of employment.

“1. Caregiver #2, who had been employed for over 1 year did not have a completed national criminal background check. 2. Caregiver #3 had been employed for approximately 3 weeks did not have a criminal background check. Employment begins the date an employee begins to perform services for the child day program, including orientation training.”

Rule 22.1-289.035-B-2.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #3 has been employed for almost 8 months. No documentation was found of the completion of the Department’s 10 hour online course.”

Rule 8VAC20-780-240-A.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include staff and parent signatures or two staff signatures.

“Seven injury reports did not include a staff and parent signature or two staff signatures.”

Rule 8VAC20-780-550-P.

There shall be at least 12 inches of space between occupied cots, beds, and rest mats.

“At least 12 inches of space between occupied cots was not maintained in 2 classrooms.”

Rule 8VAC20-780-440-E.

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #4’s updated screening was due two weeks ago.”

Rule 8VAC20-780-160-C.

8VAC20-780-60-A

“Centers must keep a separate record for each child enrolled that contains all of the required information. Child #5’s record (enrolled over 2 years) was missing documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.

8VAC20-780-80-A

“For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. At approximately 12:30pm on 12/03/2024, there were 20 children present in room 105. No children were marked present on the attendance record.”

Rule 8VAC20-780-80-A.

22.1-289.035-B-2

“Based on record review and interview, the center did not ensure to obtain a fingerprint-based criminal history check determination letter for its agents/officers. Evidence: 1) On the date of inspection, the record for Officer #1 did not contain a fingerprint-based criminal history check determination letter.”

Rule 22.1-289.035-B-2.

22.1-289.058

“Based on interview with center staff, the center was not equipped with at least one carbon monoxide detector. Evidence: 1) On the day of inspection, a carbon monoxide detector was not available for review.”

Rule 22.1-289.058.

8VAC20-770-40-D-1-a

“Based on record review and interview, the center did not ensure that a completed Sworn Statement and the results of a Central Registry search results are obtained for its board officers/agents. Evidence: 1) On the date of inspection, the record for Officer #1 did not contain a completed Sworn Statement or a Central Registry search result.”

Rule 8VAC20-770-40-D-1-a.

8VAC20-780-510-P

“Based on medication review, medication was not picked up by the parent after the authorization for medication or the medication had expired. Evidence: 1) Medication for Child #4 had an expiration date of 02/2024. Medication was still in the center. 2) Medication authorization for Child #5 had an expiration date of 03/17/2024. Medication was still in the center.”

Rule 8VAC20-780-510-P.

8VAC20-780-240-A

“Based on record review, staff did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) On the date of inspection, the record for Staff #2 (start date 08/25/2022) did not contain documentation of having completed the Virginia Department of Education-sponsored orientation course.”

Rule 8VAC20-780-240-A.

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee met all requirements. Evidence: 1) The documentation shall have been completed within the last 30 calendar days of the date of employment. The Tb screening form in Staff #1’s (start date 08/25/2021) record was dated 108/05/2021.”

Rule 8VAC20-780-160-A.

8VAC20-780-270-A

“Based on observation, areas of the center were not maintained in a safe condition. Evidence: 1) The floor in front of the bathroom of Primary 109 was missing a piece making the floor an uneven area and posing a tripping hazard.”

Rule 8VAC20-780-270-A.

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials, were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) Cleaning products were observed accessible to the children as follows: a] Primary 109 - 2 cans of Lysol aerosol and 1 container of Lysol spray were observed on the counter next to the sink. b] Primary 108 - Clorox wipes, Lysol spray and Lysol aerosol were observed on the floor of an unlocked closet.”

Rule 8VAC20-780-280-B.

8VAC20-780-280-H

“Based on observation, purses were stored in areas accessible to children. Evidence: 1) A purse was observed on the floor of an unlocked closet in the Toddler 2 classroom.”

Rule 8VAC20-780-280-H.

8VAC20-780-380-A

“Based on observation, posted daily schedules were not posted as required. Evidence: 1) On the date of inspection, the following rooms did not have a daily schedule posted: Toddlers 1, Toddlers 2, Primary 104, Primary 108 and Primary 109.”

Rule 8VAC20-780-380-A.

8VAC20-780-40-M

“Based on observation, information about children’s allergies, sensitivities, and dietary restrictions was not dated or kept confidential. Evidence: 1) Allergy lists in the following classrooms were posted in a way that the information was not covered or protected to keep it confidential: Toddler 1, Toddler 2, Primary 104, Primary 104 and Primary 109.”

Rule 8VAC20-780-40-M.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1) The record for Child #1 and Child #4 did not contain the work phone number of each parent who has custody.”

Rule 8VAC20-780-60-A.

63.2(17)-1720.1-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) On the date of inspection, the record for Staff #3 (start date 08/30/2021) did not contain a current fingerprint test result. The record for Staff #3 did contain a determination letter for a previous employer however, a new fingerprint-based criminal history check should have been completed for Staff #3 prior to employment.”

Rule 63.2(17)-1720.1-B-2.