Pearl Early Childhood Academy

Background checks must be redone every 5 years.

“Staff 1 and staff 3 are missing subsequent background checks.”

Rule 22.1-289.035-A.

The licensed or registered child day program or family day system does not have a central registry finding within 30 days of employment or volunteer service.

“One staff, staff 2, are missing the central registry letter in the file.”

Rule 8VAC20-770-60-C-2.

At least every two years from the date of the first initial screening or testing, or more frequently as if recommended by a licensed physician or the local health department, staff members and individuals from independent contractors shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section.

“Two staff , staff 1 and staff 3, are missing subsequent TB screenings.”

Rule 8VAC20-780-160-C.

When food is brought from home, the food must be identified with the name of the child and the date.

“7 out of 8 lunchboxes were not labeled with name and date. Bottle for a toddler was also not labeled.”

Rule 8VAC20-780-560-G.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information emergency contacts addresses and parents work addresses.

“One child, child 1 is missing the addresses for parents work as well as addresses for the emergency contacts. One child, child 5, does not have a record at all, this is his first day.”

Rule 8VAC20-780-60-A.

A sworn disclosure statement shall be in the staff file when the staff starts employment.

“One staff has a sworn disclosure statement that is dated 7/15/2025. The staff is currently working at the center. Date of orientation is 6/9/25.”

Rule 22.1-289.035-B-1.

Fingerprinting must be done before employment starts.

“One staff is working at the center but has not completed fingerprinting.”

Rule 22.1-289.035-B-2.

After the first license, annual approval from the health department shall be provided.

“The centers annual health inspection posted at the center was conducted on 7/24/23.”

Rule 8VAC20-780-260-B.

Staff records shall include educational information for the position staff are currently in.

“A staff member is missing the qualification for the lead position staff is currently in.”

Rule 8VAC20-780-70.

the center shall have a record for a child that must have two emergency contacts listed.

“A child at the center has 1 emergency contact listed in the record, missing the second emergency contact.”

Rule 8VAC20-780-60-A.

22.1-289.035-B-3

“Based on the review of staff files, the center failed to get a background check for one staff. Evidence: Staff 3 was a volunteer at the center, she was hired as a staff in March and the center failed to get the central registry check conducted.”

Rule 22.1-289.035-B-3.

8VAC20-780-330-F

“Based on the physical plant review the playground does not have a shady spot. Evidence: During the inspection the playground was in full sun.”

Rule 8VAC20-780-330-F.

8VAC20-780-160-A

“Based on record review of staff files, it was determined center is accepting TB Screenings that are completed longer than 30 days prior of employment date. Evidence: 1. Staff 3 started in March, 2023 and TB Screening was conducted April, 2022.”

Rule 8VAC20-780-160-A.

8VAC20-780-240-C

“Based on record review of staff files, the center has not trained staff on all required items for Orientation. Evidence: 1. Staff handbook was reviewed and does not include Prevention of head trauma including procedures to cope with distraught children. 2. Staff handbook also does not include prevention of and response due to food and allergic reactions including recognizing symptoms, responding to emergencies and preventing cross-contamination. 3. Interview with the director also verified that training of above items are not listed on the Orientation checklist.”

Rule 8VAC20-780-240-C.

8VAC20-780-550-C

“Based on record review and review of maps, it was determined Shelter In Place and Lockdown Procedures are not posted in a location where staff can review.”

Rule 8VAC20-780-550-C.

8VAC20-780-550-E

“Based on record review, there have not been two shelter in place drills practiced in the last year. Evidence: 1. There are no shelter in place drills documented in the emergency log book since 2021.”

Rule 8VAC20-780-550-E.

8VAC20-780-550-F

“Based on record review, there has not been an annual Lockdown drill practiced since late 2021.”

Rule 8VAC20-780-550-F.

8VAC20-780-550-P

“Based on record review of children’s injury reports, it was determined the staff are not recording actions taken to prevent recurrence of the injury/accident. Evidence: 1. Center has a blank accident report that includes prevention but is logging injuries on a sheet that does not include actions to prevent recurrence. 2. Review of 8 injury reports demonstrated the staff are not recording prevention plan because they do not have that item on the injury report.”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“Based on record review of children’s files, it was determined one child’s file was not complete. Evidence: 1. Child #2’s file was reviewed for information related to a food allergy. The file did not contain written agreements between the parent and the center.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

Rule 8VAC20-780-70.

22.1-289.035-B-4

“Based on record review, it was determined the center did not obtain background check for staff hired in June and resided out of state to verify eligibility status within 30 days. Evidence: 1. Staff #1 has Commonwealth searches but resided out of state in the last 5 years and center did not obtain those clearances for all three locations. Program obtained 2 but does not have clearance for 1.”

Rule 22.1-289.035-B-4.

8VAC20-780-245-J-3

“Based on interview and record review, it was determined there is not always a child with emergency meds in the care of a staff member who meets the MAT requirements. Evidence: 1. There are three children identified as having medication on site for emergency only. One child is present up to 515 and one arrives early. 2. There is only one staff employed with MAT certification and hours present are 8-4.”

Rule 8VAC20-780-245-J-3.

8VAC20-780-40-E

“Based on review of permits, it was determined the center has not ensured the annual fire permit is current. Evidence: 1The Centers Annual Fire Permit expire in February, 2022. 2. The Center did not have a fire inspection within the last 17 months.”

Rule 8VAC20-780-40-E.

8VAC20-780-510-E

“Based on record review, the center is not adhering to their procedures/policies of administrating because three children with medication issues do not included parent’s authorization for staff to administer. Evidence: 1. Center has 3 children with emergency medication and stated they had written permission to administer. 2. The forms do record when a child should be administered medication but it does not signify the center staff have the parent’s written authorization to administer.”

Rule 8VAC20-780-510-E.

8VAC20-770-60-C-2

Rule 8VAC20-770-60-C-2.

8VAC20-780-160-A

“Based on record review, it was determined the center did not obtain a negative TB result for a staff member who started in March, 2022.”

Rule 8VAC20-780-160-A.

8VAC20-780-240-C

“Based on interview and record review, the staff have not received training on preventing cross contamination of food allergens, prevention of shaken baby and abusive head trauma.”

Rule 8VAC20-780-240-C.

8VAC20-780-280-B

“Based on observation of each classroom it was determined the center has not kept hazardous material in a locked place using a safe locking method that prevents access by children. Evidence: 1. Each classroom had a gallon sized container of hand sanitizer kept on a shelf for children and staff to pump on their hands. The container states the warning to keep out of reach of children and that it if swallowed to get immediate medical help.”

Rule 8VAC20-780-280-B.

8VAC20-780-40-K

“based on interview and record review, the center has not developed written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. Evidence: 1. Staff and Director were asked about policies for staff to follow that helps address risk with head trauma, shaken baby syndrome, and plans to help prevent these issues in a classroom and they stated they didn’t have policies. 2. Review of staff handbook confirmed these items are not included.”

Rule 8VAC20-780-40-K.

8VAC20-780-40-M

“Based on record review and observation, it was determined the center did not keep children’s food allergies confidential when posting serious health issue and allergies in classrooms or in hallway. Evidence: 1. Center has posted current food allergies and children’s health sensitivities for staff to review but these items were posted in areas parent and public could also view.”

Rule 8VAC20-780-40-M.

8VAC20-780-500-B

“Based on observation of a changing area it was determined the program was not ensuring that a nonabsorbent surface for diapering or changing would be used. Evidence: 1. The changing pad was covered with a blanket that they use for diaper changing.”

Rule 8VAC20-780-500-B.

8VAC20-780-550-G

“Based on record review of emergency drills, it was revealed the center did not maintain documentation of a practice emergency evacuation drill in April.”

Rule 8VAC20-780-550-G.

8VAC20-780-60-A-7

“Based on review of child #1’s file, it was determined the center did not obtain from the parent actions to take in an emergency situation for a listed food allergy. Evidence: 1. The Center does not have a physical but the parent listed a food allergy and only states to avoid the food. 2. The Center did not obtain a written plan from the parent what to do for the child in the event child is exposed to the allergen.”

Rule 8VAC20-780-60-A-7.

8VAC20-780-60-A-8

“Based on record review of child’s file and interviews with staff, it was determined the center did not obtain a written allergy action plan for a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child has a physical report that indicates food allergies for a child but there is no written plan from the child’s physician.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-70

Rule 8VAC20-780-70.

22VAC40-185-270-A

Rule 22VAC40-185-270-A.