Colonial Early Education Center, L.L.C.

8VAC20-780-350-C

“When children are in a mixed age group, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group. Staff #1 had 9 children (ages 2 through 3 years of age) outside with the soccer coach who was not on staff and not counted in ratio. The required ratio for 2 year old’s is one staff per eight children.”

Rule 8VAC20-780-350-C.

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. There were a couple of bottles of sanitizer in an unlocked closet in the three year old classroom.”

Rule 8VAC20-780-280-B.

8VAC20-780-570-E

“Prepared infant formula shall be refrigerated, dated and labeled with the child’s name. Child #1 had one bottle that was not dated and Child #2 had two bottles that were not dated.”

Rule 8VAC20-780-570-E.

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employee’s first day of employment. Staff #3, completed national criminal background check, was dated seven days after the employees first day of employment.”

Rule 22.1-289.035-B-2.

22.1-289.035-B-4

“(Repeat Violation) The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. The center did not request a search of the child abuse and neglect registry from three separate states, for Staff #7, who has been employed for three months.”

Rule 22.1-289.035-B-4.

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #7 TB was dated twelve days after the date of employment, Staff #9 TB was dated nine days after the date of employment, and Staff #10 TB was dated thee days after the date of employment.”

Rule 8VAC20-780-160-A.

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The program did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.”

Rule 22.1-289.057-A.

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A spray bottle of disinfectant was in an unlocked closet, accessible to children, in the four to five year old classroom.”

Rule 8VAC20-780-280-B.

8VAC20-780-340-D

“Each grouping of children shall have at least one staff regularly present who meets lead teacher qualifications. Staff #3 and #4, who did not meet lead teacher qualifications, were supervising 8 children in the 9-16 month year old class room.”

Rule 8VAC20-780-340-D.

8VAC20-780-40-M

“The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential. The list in one of the three’s room was posted on the bathroom door in plain sight.”

Rule 8VAC20-780-40-M.

22.1-289.035-A

“A child day center shall not employ a person who has a disqualifying criminal history background check result. Staff #10 has a returned disqualifying criminal history check results letter on file.”

Rule 22.1-289.035-A.

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee’s first day of employment. Staff #7’s central registry search was requested 3 days after the employee’s first day.”

Rule 22.1-289.035-B-3.

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #7, employed for just over a month, did not have documentation of requesting a criminal history check or sex offender check from one state and the central registry check was not requested until 5 days after the first day of work.”

Rule 22.1-289.035-B-4.

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #2 updated screening was due 3 months ago.”

Rule 8VAC20-780-160-C.

Based on review of staff records and interview, the center did not ensure to obtain a copy of the results of a search of a child abuse and neglect registry or equivalent registry

“Evidence: In Staff#7’s record (date of hire: 07/14/23), there were no results found for an out of state central registry. Interview with staff confirmed results were not available for review during the inspection.”

Rule 22.1-289.035-B-4.

Based on observation, the center did not ensure all hazardous substances were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In the Bears classroom, the closet was unlocked containing multiple cleaners and a can of air spray with the labels “keep out of reach of children” and “warning”.”

Rule 8VAC20-780-280-B.

Based on review of staff records and interview, in 1 of 9 records the center did not ensure to obtain Office of Background Investigation (OBI) determination letter for all staff prior to employment.

“Evidence: In Staff#9’s records(date of hire: 03/20/2023), the OBI determination letter was dated 04/11/2023. Interview with staff confirmed Staff#9’s date of hire and the documentation available for review during the inspection..”

Rule 22.1-289.035-B-2.

Based on review of staff record and interview, the center did not ensure to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resides in the preceding five years.

“Evidence: In Staff#2’s record (date of hire 01/09/22) an out of state central registry findings was not found. Interview with staff confirmed documentation was not available for review.”

Rule 22.1-289.035-B-4.

Based on staff records and interview, in 2 of 9 records the center did not ensure documentation of tuberculosis screening has been completed within the last 30 calendar days of the date of employment .

“Evidence: 1. In Staff#3’s record (date of hire: 09/12/22) the tuberculosis screen was dated 05/02/2022. 2. In Staff#8’s record (date of hire: 04/25/2023) the tuberculosis screening was dated 09/07/2022. 3. Interview with staff confirmed the available TB documentation for review during the inspection.”

Rule 8VAC20-780-160-A.

Based on observation and photographs, the center did not ensure all hazardous substances are kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In the Raccoons classroom, there was a closet door with a key inside the lock accessible to children to care which contained disinfectant and glass cleaners with the labels “keep out of reach of children” and “caution. Photographs of observations at the center during the inspection.”

Rule 8VAC20-780-280-B.