Mountainside Montessori School

The Provider is required to request a check of the criminal history record, the central registry record and the sex offender registry record from all states in which staff members have resided within the last five years prior to employment.

“The record for Staff #3 did not contain documentation that a criminal history record check, a central registry check or a sex offender registry clearance from all 3 states where they resided within the last five years was requested prior to employment. The background checks should have been requested a month ago.”

Rule 22.1-289.035-B-4.

The center is required to have documentation of a negative tuberculosis (TB) test or screening for staff at the time of employment and prior to contact with children and within 30 days prior to employment that is signed by a physician or a physician’s designee.

“The record for Staff #2 (start date 3/29/26) did not contain a tb test or screening completed within 30 days prior to employment. The tb test on file was 9 years old.”

Rule 8VAC20-780-160-A.

Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“The files for Staff #2 and Staff #3 did not contain documentation of orientation as required.”

Rule 8VAC20-780-240-B.

(Repeat Violation) The Center is required to maintain the required supervision ratio of 1 staff to 10 children whenever children are in care for children aged 3 years old to school age eligible.

“In the Yellow room, there were 18 children, ages 3-6 years old, present with 1 staff member.”

Rule 8VAC20-780-350-B-4.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions. It shall be dated and kept confidential in each room or area where children are present.

“The list of allergies, sensitivities, and dietary restrictions did not contain the food restriction for Child #1.”

Rule 8VAC20-780-40-M.

8VAC20-780-70

“(Repeat Violation) The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment; documentation of the name, address and phone number of a person to be notified of in an emergency. 1)The record for Staff #1 did not contain 1 reference. 2)The record for Staff #2 did not contain 2 references. 3)The record for Staff #3 did not contain 2 references and emergency contact information.”

Rule 8VAC20-780-70.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“1)During inspection in the extended day classroom, there were 13 children present, but the written record reflected there were 14 children present. 2) During inspection in the Yellow room there were 18 children present, but the written record reflected there were 19 children present. 3) During inspection in the Green room, there were 11 children present, but the written record reflected there were 21 children present.”

Rule 8VAC20-780-80-A.

(Repeat Violation) For staff hired after 7/1/24, the Provider is required to request a Central Registry check prior to employment.

“The record for Staff #1 and Staff #2 did not contain documentation that the Central Registry check had been requested prior to hire.”

Rule 22.1-289.035-B-3.

The Center is required to obtain a criminal history background check every five years from the date of the last criminal history background check.

“The record for Staff #3 did not contain a subsequent fingerprint background check as required. The fingerprints were due 10 months ago.”

Rule 22.1-289.036-A.

(Repeat Violation) The Center is required to keep hazardous substances in a locked place using a safe locking method that prevents access by children.

“During inspection in the unlocked staff bathroom directly off the front hallway and where children have access, 1 container of a bleach product and 1 container of toilet cleaner were stored on an open shelf.”

Rule 8VAC20-780-280-B.

8VAC20-780-330-B

Rule 8VAC20-780-330-B.

The Center is required to maintain the required supervision ratio of 1 staff to 8 children whenever children are in care for children aged 2 years old.

“During the inspection, the center did not maintain the required supervision ratio of 1 staff for every 8 children in the yellow house classroom (ages 2-6 years old) where the youngest child was age 2. There were 18 children present with 2 staff.”

Rule 8VAC20-780-350-B-3.

The Center is required to maintain the required supervision ratio of 1 staff to 10 children whenever children are in care for children aged 3 years old to school age eligible.

“During the inspection, the center did not maintain the required supervision ratio of 1 staff for every 10 children in the green house classroom (ages 3-6 years old) where the youngest child was age 3. There were 22 children present with 2 staff.”

Rule 8VAC20-780-350-B-4.

(Repeat Violation) The Center is required to implement a monthly practice evacuation drill.

“Evidence: There was no documentation of an evacuation drill for June 2025 or July 2025.”

Rule 8VAC20-780-550-D.

(Repeat Violation) The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment.

“The center did not have two or more references on file for Staff #1.”

Rule 8VAC20-780-70.

(Repeat Violation) The Center is required to obtain documentation of the results of a national fingerprint background check prior to date of hire.

“1)The record for Staff #1 did not contain documentation of a fingerprint background check completed prior to their date of hire which was 13 days ago. 2)The Fingerprint check for Staff #2 was completed 15 days after hire.”

Rule 22.1-289.035-B-2.

22.1-289.035-B-3

“For staff hired after 7/1/24, the Provider is required to request a Central Registry check prior to employment. The record for Staff #2 had documentation that the Central Registry check had been requested 10 days after hire.”

Rule 22.1-289.035-B-3.

(Repeat Violation) The Center is required to obtain documentation of a negative tuberculosis (TB) test or screening for staff at the time of employment and prior to contact with children and within 30 days prior to employment that is signed by a physician or a physician’s designee.

“1)The file for Staff #1 contained a TB test or screening that was completed 6 days after hire. 2)The file for Staff #2 did not contain documentation of a negative TB test or screening within 30 days prior to employment.”

Rule 8VAC20-780-160-A.

The Center is required to obtain documentation of a negative tuberculosis (TB) test or screening for staff every 2 years from the date of the initial screening or testing.

“A TB test for Staff #3 was due over 7 months ago.”

Rule 8VAC20-780-160-C.

(Repeat Violation) The Center is required to ensure that the Virginia Department of Education-sponsored orientation course was completed within 90 calendar days of employment.

“Evidence: The record for Staff #2 did not contain documentation that the Virginia Department of Education-sponsored orientation course was completed within 90 calendar days of employment. The orientation was due 11 days ago.”

Rule 8VAC20-780-240-A.

The Center is required to ensure that staff complete a First Aid and CPR orientation appropriate to the age of the children in care within 30 days of the first day of employment.

“Evidence: The file for Staff #2 did not contain documentation of a completed First Aid and CPR orientation within 30 days of employment. The orientation was due 2 months ago.”

Rule 8VAC20-780-240-E.

The Center is required to ensure that orientation documentation was kept for each staff member.

“Evidence: The file for Staff #2 and Staff #4 did not contain documentation of an orientation.”

Rule 8VAC20-780-240-I.

8VAC20-780-330-B

“The Center is required to ensure that the required resilient surfacing surrounding playground equipment with moving parts or climbing apparatus created a sufficient fall zone. 1)The playground has a swingset with wood chips measuring at less than 1 inch in depth directly under the right side swing. The required depth of wood chips in this area should be 6 inches. 2)The playground has dome shaped climbing structure at 54 inches in height at the center with wood chips measuring at 1 inch under the center of the dome.”

Rule 8VAC20-780-330-B.

8VAC20-780-340-F

Rule 8VAC20-780-340-F.

The Center is required to have at least one staff member in each classroom or area where children are present that has obtained CPR and first aid training.

“The files for Staff #1 and Staff #2 did not contain documentation for completion of CPR and first aid training and these staff members were the only 2 staff members present in the Extended day classroom.”

Rule 8VAC20-780-530-A.

8VAC20-780-60-A

“The Center is required to maintain and keep at the center a separate record for each child enrolled. There was no record on site for Child #1.”

Rule 8VAC20-780-60-A.

The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment.

“The center did not have two or more signed references for Staff #1.”

Rule 8VAC20-780-70.

(Repeat Violation) The Center is required to keep a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“1)During inspection in the Toddler classroom, there were 3 children present, but the written record had not been completed for the day. 2)During inspection in the Yellow and Blue classroom, there were 16 children present, but the written record reflected there were 17 children present. 3)The Green classroom and the Yellow and Blue classroom did not document departure for any of the children for the current week of attendance.”

Rule 8VAC20-780-80-A.

(Repeat Violation) The Provider is required to keep hazardous substances in a locked place using a safe locking method that prevents access by children.

Rule 8VAC20-780-280-B.

The Provider is required to maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that is accessible to all staff in each group or area where children are present.

“Evidence: The list of allergies, sensitivities and dietary restrictions did not contain one of Child #1`s food sensitivities so the list was not current.”

Rule 8VAC20-780-40-M.

The Provider is required to have written medication authorization from the child’s physician and parent for a long term medication.

“Evidence: For 2 medications for Child #2, parent authorization and physician authorization expired in July 2024 and had not been renewed.”

Rule 8VAC20-780-510-E.

(Repeat Violation) The Provider is required to ensure that food brought from home is clearly dated and labeled in a way that identifies the owner.

“Evidence: In the Green House classroom, Child #3 had brought food from home that was not dated.”

Rule 8VAC20-780-560-G.

(Repeat Violation) A written record of daily attendance is required for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: There were 16 children present in the Green House classroom, but the written record of daily attendance had not been completed for the group at the time of the inspection on 9/18/24, on 9/17/24, or on 9/16/24.”

Rule 8VAC20-780-80-A.

Based on review of 3 staff records and interview with staff, the center did not ensure that staff complete orientation prior to the staff member working alone with children and no later than 7 days of the date of assuming job responsibilities.

“The file for Staff #1 (date of hire 5/3/24) did not contain documentation of the completion of orientation as required.”

Rule 8VAC20-780-240-B.

Based on observation, the center did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children.

Rule 8VAC20-780-280-B.

Based on observation, the center did not ensure that children under 10 years of age always be within actual sight and sound supervision of staff.

“Evidence: 1)During inspection in the Blue House classroom (ages 3-5 years old), there were 2 teachers with 7 children inside classroom, but 3 children were outside where there was no staff member. 2)One of the children that was outside without a staff member, proceeded past the courtyard and beyond the fence. The child was crouching down on the opposite side of the fence so that they were out of sight of the staff in the classroom.”

Rule 8VAC20-780-340-F.

Based on observation, the center did not ensure that food brought from home was clearly dated and labeled in a way that identifies the owner.

“Evidence: 1)During inspection in the Green House classroom, there was a lunch box full of food from home that did not contain a date or name of the owner. 2)During inspection in the classroom, there was a second lunch box full of food from home that did not contain a date.”

Rule 8VAC20-780-560-G.

Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: 1)During inspection in the Green House classroom, there were 21 children present, but the written record reflected there were 0 children present. 2)The documentation of attendance from 5/14/2024 indicated it was not completed.”

Rule 8VAC20-780-80-A.

(Repeat Violation) Based on review of 5 staff records, the provider did not obtain documentation of the results of a national fingerprint background check prior to date of hire.

“Evidence: The record for Staff #2 (Date of Hire 6/1/22), did not contain documentation of a fingerprint background check completed prior to their date of hire. The fingerprint background check on file was dated 6/21/22.”

Rule 22.1-289.035-B-2.

Based on review of 5 staff records, the center did not obtain documentation of a completed sworn disclosure statement for each staff prior to date of hire.

“Evidence: The record for Staff #2 (date of hire 6/1/22) did not contain documentation of a completed sworn disclosure statement prior to the date of hire. The sworn disclosure statement on file was dated 6/4/22.”

Rule 8VAC20-770-60-B.

Based on review of 5 staff records, the center did not obtain documentation of a negative tuberculosis (TB) test or screening for staff at the time of employment and prior to contact with children.

“Evidence: The file for Staff #2 (date of hire 6/1/23) did not contain documentation of a negative tuberculosis (TB) test or screening at the time of employment and prior to contact with children. The negative tuberculosis (TB) test or screening contained in the file is dated 9/11/22.”

Rule 8VAC20-780-160-A.

Based on review of 5 staff records, the center did not ensure that the Virginia Department of Education-sponsored orientation course was completed within 90 calendar days of employment.

“Evidence: The record for Staff #2 (date of hire 6/1/2022) did not contain documentation that the Virginia Department of Education-sponsored orientation course was completed within 90 calendar days of employment. The documentation of the completed training was dated 9/25/23.”

Rule 8VAC20-780-240-A.

Based on review of 5 staff records and staff interview, the center did not ensure that staff complete annually a minimum of 16 hours of training appropriate to the age of the children in care.

“Evidence: The record for Staff #1 contained documentation of only 9 hours of annual training and the record for Staff #2 contained documentation of only 8 hours of annual training.”

Rule 8VAC20-780-245-A.

Based on documentation and staff interview, the center did not ensure that they receive annual approval from the health department or approvals of a plan of correction, for meeting requirements for water supply, sewage disposal system and food service if applicable.

“Evidence: The center did not have an inspection completed from the health department within the last year. The last inspection documentation provided was dated 3/29/22.”

Rule 8VAC20-780-260-B.

(Repeat Violation) Based on observation, the center did not maintain the required supervision ratio of staff to children whenever children are in care.

“Evidence: During the inspection, the center did not maintain the required supervision ratio of 1 staff for every 8 children in the yellow house classroom where the youngest child was age 2.”

Rule 8VAC20-780-350-C.

Based on review of documentation, the center did not ensure they implement a monthly practice evacuation drill.

“Evidence: There was no documentation for an evacuation drills for May of 2023.”

Rule 8VAC20-780-550-D.

Based on observation and staff interview, the center did not ensure that a menu listing foods to be served for meals and snacks during the current one-week period was given to parents and kept on file for one week at the center.

“Evidence: In the Yellow house classroom Staff stated there was no menu given to parents for the week of 9/18/23 or the week of 9/25/23.”

Rule 8VAC20-780-560-F.

Based on review of 3 staff records, the center did not obtain the results of a central registry check from all states in which staff members have resided within the last five years prior to employment.

“Evidence: The record for Staff #3 (date of hire 1/3/23) did not contain documentation of a completed central registry record check from all states where they resided within the last five years prior to employment.”

Rule 22.1-289.035-B-4.

Based on review of 4 child records, the center did not obtain documentation of immunizations for a child prior to the first day of attendance.

“Evidence: The record for Child #1 (Start date 1/3/23) and Child #3 (start date 2/16/23) did not contain documentation of immunizations prior to the first day of attendance.”

Rule 8VAC20-780-130-A.

Based on review of 4 child records, the center did not obtain documentation of a physical examination under the direction of a physician for a child prior to the first day of attendance or within 30 days after the first day of attendance.

“Evidence: The record for Child #1 (Start date 1/3/23) and Child #3 (start date 2/16/23) did not contain documentation of a physical prior to the first day of attendance or within 30 days after the first day of attendance.”

Rule 8VAC20-780-140-A.

Based on observation and inspection of the playground, the licensee did not to ensure that the required amount of resilient surfacing was under playground equipment with moving parts or climbing apparatus to create a sufficient fall zone.

Rule 8VAC20-780-330-B.

Based on observation, the center did not ensure that swings are constructed of flexible material.

“Evidence: On the School age playground, there was a swing with a non-flexible seat made of wood.”

Rule 8VAC20-780-330-D.

Based on review of written attendance records, child file review, staff interviews, and observation, the center did not maintain the required mixed age group supervision ratio of staff to children where the ratio applies to the youngest child in the group.

“Evidence: In the Yellow House classroom, there were 21 children present ages 2 years old to 6 years old with only 2 staff members present. The staff to child ratio for 2 year olds is 1 staff member per 8 children.”

Rule 8VAC20-780-350-C.

Based on review of documentation and interview with the staff, the center did not maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that was accessible to all staff in each group or area.

“Evidence: 1)In the Toddler classroom, there was no dated allergy list posted for the staff and there were 2 children in the classroom with a physician diagnosed food allergy. 2)In the School age classroom, there was no dated allergy list posted for the staff.”

Rule 8VAC20-780-40-M.

Based on documentation review, the center did not have at least one staff member in each classroom or area where children are present that had obtained first aid and cardiopulmonary resuscitation (CPR) certification.

“Evidence: The Toddler classroom did not have a staff member present with children that had obtained first aid and CPR certification.”

Rule 8VAC20-780-530-A.

8VAC20-780-60-A

Rule 8VAC20-780-60-A.

Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: 1)During inspection in the Toddler classroom, there were 4 children present, but the written record reflected there were no children present. 2)During inspection in the Yellow House classroom, there were 21 children present, but the written record reflected there were 25 children present. 3)During inspection in the School Age classroom, there were 6 children present, but the written record reflected there were no children present.”

Rule 8VAC20-780-80-A.

Based on observation and staff interview, the center did not ensure they operate within the terms of their license with regards to the age range of children for whom they provide care.

“Evidence: The School age classroom had 6 children present ages 6 years old through 12 years old and the center’s license states the center is licensed for children 18 months old through age 9 years and 11 months.”

Rule 8VAC20-820-120-A-6.

Based on review of 3 staff records, the provider did not obtain documentation of the results of a national fingerprint background check prior to date of hire.

“Evidence: The record for Staff #2 (Date of Hire 8/15/22), did not contain documentation of a fingerprint background check completed prior to their date of hire.”

Rule 22.1-289.035-B-2.

Based on review of 4 child records, the center did not have documentation of a physical in each child record within 30 days of first attendance.

“Evidence: The record for Child #3 (start date 8/23/21) did not contain documentation of a physical.”

Rule 8VAC20-780-140-A.

Based on observation, the center did not ensure that all areas and equipment of the center, inside and outside, were maintained in a clean, safe, and operable condition.

“Evidence: In the gardening area of both the Yellow House and the Green House, there were tree stumps being used with nails for the children to hammer into the wood stump. Several nails were not completely hammered into the stump and the nail heads were sticking out of the stumps by as much as an inch causing a risk of skin snagging on the exposed nail heads.”

Rule 8VAC20-780-270-A.

Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1)In the Yellow House room, there was an unlocked cabinet containing a disinfectant, a window cleaner and a ?goo? remover. 2)In the Yellow House restroom and in the Green House classroom, there were disinfecting wipes sitting out on an open shelf. 3)In the Green House restroom, there was toilet cleaner and a disinfecting spray sitting out on an open shelf.”

Rule 8VAC20-780-280-B.

Based on observation, the center did not ensure that electrical outlets have protective covers.

“Evidence: In the Green House, Yellow House and Toddler gardening areas, there were 9 outlets that did not have protective covers.”

Rule 8VAC20-780-290-A-3.

Based on review of documentation and interview with the staff, the center did not maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that was accessible to all staff in each group or area.

“Evidence: 1)In the Yellow House, there was no dated allergy list posted for the staff. Child #1 has a physician diagnosed food allergy and is in this classroom. 2)In the Green House, the allergy list was dated ?2021-2022? school year. 3)In the Toddler room, the allergy list had no date.”

Rule 8VAC20-780-40-M.

Based on review of 4 child records, the provider did not ensure they had a written care plan for each child with a diagnosed food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Evidence: The record for Child #1 did not contain an allergy care plan for their physician diagnosed food allergy.”

Rule 8VAC20-780-60-A-8.

Based on review of 3 staff records, the center did not obtain all of the required documentation for staff records.

“Evidence: 1)The center did not have documentation for Staff #2 that two or more references as to character and reputation as well as competency were checked before employment. 2) The center did not have documentation for Staff #2 that they possess the education and experience required by the job position.”

Rule 8VAC20-780-70.

Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: The Yellow House and the Green House classrooms had electronic documentation of which children were present for the day that was only able to be accessed on a personal cell phone and on a classroom computer. Both the phone and computer required a passcode to access the information.”

Rule 8VAC20-780-80-A.

22.1-289.035-B-2

“Based on review of three staff records, the center did not obtain the results of a national fingerprint-based criminal history record check prior to employment for a staff member. Evidence: The results of a national fingerprint-based criminal history record check on record for Staff #3 were dated 12/14/20. Orientation for Staff #3 was dated 11/24/20.”

Rule 22.1-289.035-B-2.

8VAC20-770-60-B

“Based on review of three staff records, the center did not obtain documentation of a completed sworn disclosure statement for each staff prior to employment. Evidence: The sworn statement on record for Staff #3 was dated 11/30/20. The orientation training for Staff #3 was dated 11/24/20.”

Rule 8VAC20-770-60-B.

8VAC20-780-130-A

“Based on review of five child records and interview, the center did not obtain documentation that each child had received the immunizations required before attending the center. Evidence: The record for Child A, who was on site during the inspection, did not contain documentation of immunizations.”

Rule 8VAC20-780-130-A.

8VAC20-780-160-A-1

“Based on review of three staff records, the center did not ensure that documentation of tuberculosis (TB) screening was obtained and submitted by a staff member within the required timeframe. Evidence: Staff hired prior to 10/13/21 were required to submit results of a negative TB screening within 21 days after employment. The record for Staff #1, with a hire date of 6/1/21, contained a TB screening dated 9/8/21.”

Rule 8VAC20-780-160-A-1.

8VAC20-780-160-C

“Based on review of three staff records, the center did not ensure that a staff member obtained and submitted the results of a follow-up tuberculosis (TB) screening at least every two years from the date of the initial screening. Evidence: The most recent TB screening on record for Staff #3 was dated 2/6/20.”

Rule 8VAC20-780-160-C.

8VAC20-780-280-B

“Based on observation, the center did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: In the “Green House” classroom, with children aged three-years-old to six-years-old, there were four cleaners containing bleach on an upper open shelf in the bathroom.”

Rule 8VAC20-780-280-B.