Fauquier Community Child Care- P. B. Smith SAC

The Center is required to ensure they post the findings of the most recent licensing inspection of the facility in a conspicuous place on the licensed premises.

“The most recent licensing inspection of the facility was not posted.”

Rule 22.1-289.011-F.

The Center is required to obtain a central registry background check report every five years from the date of the last check.

“The record for Staff #1 contained documentation that a central registry background check report had been completed 12 days after it was due.”

Rule 22.1-289.035-A.

The Center is required to obtain documentation of a completed Sworn Disclosure Statement prior to date of hire.

“The record for Staff #2 did not contain a complete sworn disclosure statement.”

Rule 22.1-289.035-B-1.

The Center is required to obtain documentation of the results of a national fingerprint background check prior to date of hire.

“The record for Staff #3 contained a fingerprint background check completed 6 weeks after hire.”

Rule 22.1-289.035-B-2.

The Center is required to maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that is accessible to all staff in each group or area where children are present.

“There was no list of allergies, sensitivities, and dietary restrictions with the groups on the playground.”

Rule 8VAC20-780-40-M.

The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment. Documentation should include dates of contact, names of persons contacted, the firms contacted, results and the signature of the person making the call.

“1)The center did not have two or more signed references for Staff #1. 2)The center did not have a signature or date of contact for a reference for Staff #2. 3)The center did not have a signature for a reference for Staff #3.”

Rule 8VAC20-780-70.

(Repeat Violation) The Center is required to keep a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: During inspection in the cafeteria there were 24 children present, but the written record reflected there were 39 children present.”

Rule 8VAC20-780-80-A.

The Provider is required to administer only those drugs that were dispensed from a pharmacy and maintained in the labeled container.

“Evidence: The medication for Child #7 was not maintained in the prescription labeled container from a pharmacy.”

Rule 8VAC20-780-510-I.

8VAC20-780-550-D

“The Provider is required to implement a monthly practice evacuation drill. Evidence: There was no documentation of an evacuation drill for May 2024.”

Rule 8VAC20-780-550-D.

(Repeat Violation) The Provider is required to implement to implement a practice shelter in place drill twice per year.

“Evidence: In the last year, the only shelter in place drill completed was on 10/17/23.”

Rule 8VAC20-780-550-E.

A written record of daily attendance is required for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: There were 3 children present, but the written record of daily attendance had not been completed for the group.”

Rule 8VAC20-780-80-A.

Based on review of 2 staff records, the center did not ensure that all staff who work directly with children shall have completed annually the health and safety update course.

“Evidence: Staff #1 did not have documentation of the completion of the health and safety update course within the last year. The last documentation on file was dated 8/5/19.”

Rule 8VAC20-790-600-F.

Based on observation and staff interview, the center did not ensure they post the findings of the most recent licensing inspection of the facility.

“Evidence: The most recent licensing inspection of the facility was not posted as required. The last inspection posted was dated 4/11/23.”

Rule 22.1-289.011-F.

Based on review of 4 child records, the Center did not ensure they obtain all of the required documentation for child records.

“Evidence: 1)The record for Child #1, Child #2, Child #3 and Child #4 did not contain the parent’s work place and phone number. 2)The record for Child #2 did not contain the name and phone number for all custodial parents. 3)The record for Child #2 did not contain a 2nd emergency contact to be contacted if a parent cannot be reached. 4)The record for Child #2 did not contain written authorization from a parent for emergency medical care.”

Rule 8VAC20-780-60-A.

8VAC20-780-150-B

“Based on review, the facility did not ensure that physical examinations and immunization records were signed by a physician, their designee or an official of a local health department. Evidence: reviewed 5 children’s records and found that Child 3, Child 4 and Child 5 did not have a signed immunization record.”

Rule 8VAC20-780-150-B.

8VAC20-780-550-E

“Based on review, the facility did not ensure that shelter-in-place drills were practiced a minimum of twice per year. Evidence: reviewed the facility’s emergency drill log and found that as of 10/12/23, only one shelter in place drill was conducted within the past 12 months.”

Rule 8VAC20-780-550-E.

8VAC20-780-550-F

“Based on review, the facility did not ensure that they practiced lockdown procedures at least annually. Evidence: reviewed the facility’s emergency drill log and found that as of 10/12/23, there was no documentation of a lockdown drill within the past 12 months.”

Rule 8VAC20-780-550-F.

8VAC20-780-550-P

“Based on review, the facility did not ensure that they maintained children’s written injury records with the minimum required information. Evidence: reviewed 5 injury reports and found that 3 did not have documentation of the time parents were notified of the injuries.”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“Based on review, the facility did not ensure that children’s records were maintained with the minimum required information. Evidence: reviewed 5 children’s records and found that Child 5 did not have documentation of 2 emergency contacts.”

Rule 8VAC20-780-60-A.

8VAC20-780-110-A

“Based on review, the facility did not ensure that each child in care has documentation of a physical examination within 30 days of the first day of care. Evidence: reviewed 5 children’s records and found that Child 3 and 4 did not have documentation of a physical exam.”

Rule 8VAC20-780-110-A.

8VAC20-780-130-A

“Based on review, the facility did not ensure that they obtained documentation of immunizations before the child attends the center. Evidence: reviewed 5 children’s records and found that Child 3 and 4 did not have documentation of immunization records.”

Rule 8VAC20-780-130-A.

8VAC20-780-280-H

“Based on observation, the facility did not ensure that cosmetics, medications and other harmful agents shall not be stored in areas, purses or pockets that are accessible to children. Evidence: observed that 3 staff purses were accessible to children on the stage in the gymnasium where the children spent most of their day. The purses were easily accessible and according to 1 of the three staff members, there were cosmetics and medications in their purse.”

Rule 8VAC20-780-280-H.

8VAC20-780-60-A

“Based on review, the facility did not ensure that children’s records were maintained with the required minimum information. Evidence: reviewed 5 children’s records and found that Child 1 did not have documentation of emergency contacts.”

Rule 8VAC20-780-60-A.

8VAC20-780-130-A

“Based on review, the facility did not ensure that they obtained documentation of an immunization record before the child attends the center. Evidence: Reviewed 5 children’s records and found that Child 4 did not have documentation of an immunization record.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Based on review, the facility did not ensure that they obtained documentation of each child’s physical examination prior to or within 30 days of the first day of care. Evidence: Reviewed 5 children’s records and found that Child 4 did not have documentation of a physical exam.”

Rule 8VAC20-780-140-A.

8VAC20-780-510-F

“Based on review, the facility did not ensure that the medication authorization form was up-to-date. Evidence: Reviewed the 2 children’s medication records and found that 1 did not have a current medication authorization form, but had medications on site. The medication authorization expired on 9/9/22.”

Rule 8VAC20-780-510-F.

8VAC20-780-60-A

“Based on review, the facility did not ensure that children’s records were maintained with the required minimum information. Evidence: Reviewed 5 children’s records and found that Child 1-5 did not have documentation of parent’s work information.”

Rule 8VAC20-780-60-A.