Wakefield School

(Systemic) The program is required to obtain background checks from any state in which the staff has resided in the preceding five years.

“The record for Staff #1, who has been employed for more than nine months, did not have documentation of requesting a central registry request from a state where they previously resided.”

Rule 22.1-289.035-B-4.

(Systemic) The program is required to obtain sworn statements from Board Officers within 30 days of beginning service.

“The records for Board Officer#1 and Board Officer #5, who have been serving on the Board for more than eight months, did not contain sworn statements.”

Rule 22.1-289.036-B-1.

(Systemic) The program is required to obtain the results of a national fingerprint-based criminal history check for Board Officers within 30 days of beginning service.

“The records for Board Officer #1 and Board Officer #5, who have been serving on the Board for more than eight months, did not contain fingerprint results.”

Rule 22.1-289.036-B-2.

(Systemic) The program is required to request the results of a search of the central registry for Board Officers within 30 days of beginning service.

“The record for Board Officer #5, who has been serving on the Board for more than eight months, did not contain documentation of requesting a central registry check.”

Rule 22.1-289.036-B-3.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment and before coming into contact with children.

“The record for Staff #1, who has been employed for more than nine months, did not contain a TB screening.”

Rule 8VAC20-780-160-A.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“The record for Staff #1, who has been employed for more than nine months, did not contain Preservice documentation.”

Rule 8VAC20-780-240-A.

The staff-to-children ratio required for children from three years up to school age eligible is one staff to 10 children.

“At approximately 10:05am the Licensing Inspector observed one staff with 11 children in the PreK class.”

Rule 8VAC20-780-350-B-4.

Each staff member shall submit documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children.

“There was no TB screening on file for Staff #1 who has been employed for more than five weeks.”

Rule 8VAC20-780-160-A.

Staff records shall be kept for each staff person with documentation that two or more references as to character and reputation as well as competency were checked before employment and documentation shall include: dates of contact, names of persons contacted, results, and signature of person making the call; and documentation to demonstrate that the staff member possesses the education and experience required by the job position.

“The program submitted two incomplete references for Staff #1. 2. There was no documentation on file to demonstrate that Staff #1 possessed the education or experience requirements for the Lead position.”

Rule 8VAC20-780-70.

22.1-289.035-A

“Based on review of two staff records, the program did not obtain the results of a search of the central registry for each staff every five years as required. Evidence: The most recent central registry results on record for Staff #2 were dated 11/28/18.”

Rule 22.1-289.035-A.

22.1-289.036-B-2

“Based on review of four Board Officer and two Agent records, the center did not obtain the results of a national, fingerprint-based criminal history check within 30 days of beginning service for one Board Officer. Evidence: The fingerprints on record for Board Officer #1, who began service on 7/1/22, were dated 3/16/23.”

Rule 22.1-289.036-B-2.

8VAC20-770-40-D-1-a

“Based on review of four Board Officer and two Agent records, the center did not ensure that a Board Officer submitted a sworn statement within 30 days of beginning service or that the results of a search of the central registry were obtained for the Board Officer within 30 days of beginning service. Evidence: The sworn statement submitted by the center for Board Officer #1, who began service on 7/1/22, was dated 3/13/23. The center reported that the central registry check for the Board Officer was mailed on 3/17/23.”

Rule 8VAC20-770-40-D-1-a.

8VAC20-780-160-A

“Based on review of two staff records and interview, the center did not ensure that each staff member submitted documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children. Evidence: The record for Staff A, with a start date of 8/19/22, did not contain documentation of a negative TB test or screening”

Rule 8VAC20-780-160-A.

8VAC20-780-70

“Based on review of two staff records and interview, the center did not ensure that the record for each staff contained documentation to demonstrate that the individual possesses the education required by the job position. Evidence: The record for Staff A, who is in the position of Program Leader for the program, did not contain documentation to demonstrate that the staff member has the education to qualify for the position.”

Rule 8VAC20-780-70.

8VAC20-780-280-B

“Based on observation, the program did not ensure that hazardous substances, such as cleaning materials, were kept in a locked place using a safe locking method that prevents access by children. Evidence: On 3/17/22 antiseptic cleaning wipes were observed in an unlocked cabinet over the sink.”

Rule 8VAC20-780-280-B.

8VAC20-780-290-A-3

“Based on observation, the program did not ensure that all electrical outlets had protective covers. Evidence: During the inspection on 3/17/22 there were two wall outlets that did not have protective covers as well as a power cord that was accessible to children that had four exposed outlets without covers.”

Rule 8VAC20-780-290-A-3.