YMCA of Central Virginia-Little Scholars Academy

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The record for Staff 5, employed for two weeks, did not contain documentation of requesting a child abuse and neglect registry check from one state that the individual resided in the preceding five years.”

Rule 22.1-289.035-B-4.

When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization.

“The authorization for Medication 1, on-site during the inspection, has been expired for eight weeks.”

Rule 8VAC20-780-510-P.

Children three years of age or younger may not be offered foods that are considered to be potential choking hazards.

“The children, ages 3 years-4 years, were served coin shaped carrots slices and string cheese for lunch; pieces of hard raw vegetables and large chunks of cheese are considered to be potential choking hazards.”

Rule 8VAC20-780-560-F-4.

A written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child 2 (age 4 years) has a diagnosed food allergy; there was not a written care plan available for Child 2.”

Rule 8VAC20-780-60-A-8.

Staff records shall contain all of the components required by the standards.

“The records for Staff 3 and Staff 4 did not contain all of the required components.”

Rule 8VAC20-780-70.

Providers must obtain a completed criminal background check prior to employment.

“The criminal background check for Staff 4 was dated 3 days after the date of employment.”

Rule 22.1-289.035-B-2.

The center must request a search of the central registry prior to employment.

“The central registry for Staff 1 was requested 7 weeks after the date of employment.”

Rule 22.1-289.035-B-3.

After the first license, annual approval from the health department shall be provided.

“The most recent approval from the health department was more than one month overdue.”

Rule 8VAC20-780-260-B.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child as it occurs.

“The departure of all the children in Classroom 2 was not documented on 08/25/2025. The arrival of all the children in Classroom 2 was not properly documented on 08/26/2025.”

Rule 8VAC20-780-80-A.

Children under 10 years of age shall always be within actual sight and sound supervision of staff, except that staff need only be able to hear a child who is using the restroom. Depending on the location and layout of the restroom, staff may need to provide intermittent sight supervision of the children in the restroom area to assure the safety of children and to provide assistance.

Rule 8VAC20-780-340-F.

Centers shall be in compliance with the center’s own policies and procedures required by these standards.

“The center’s policy is that children must be in sight and sound of center staff at all times so they can protect the health and safety of the children. Child 1 (age 3 years) was not in the sight or sound of center staff on 4/28/2025. Child 1 was out of sight and sound for approximately 4-7 minutes.”

Rule 8VAC20-780-40-E.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition

“Staff 1 did not properly dispose of fecal matter from Child 1 (age 2.5), while on the playground with other children.”

Rule 8VAC20-780-270-A. From a complaint.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #1, 2 and 3 currently working, and the TB screening was 3 months before starting the position. Staff # 4 and 5 currently working, and the TB screening was 2 months before starting the position.”

Rule 8VAC20-780-160-A.