The Sprout School in Fulton

Complaint related

Rule 8VAC20-780-490-B. From a complaint.

Repeat violation

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #2, employed for 4 months, did not have documentation of requesting a criminal history from one state. Staff #3 had a sex offender name check that was completed 7 days after the start of employment.”

Rule 22.1-289.035-B-4.

A tuberculosis (TB) screening is required every two years from the last screening.

“The record of Staff #1, employed for over two years, did not contain a TB screening. Administration stated that there was documentation that the initial screening was completed in 2023 and the follow up screening was due towards the end of 2025. The follow up TB was not completed, and approximately 5 months overdue.”

Rule 8VAC20-780-160-C.

Training on the center’s emergency preparedness plan shall be completed annually and each time the plan is updated.

“Administration stated that staff employed for over one year did not receive the annual emergency preparedness training in 2025.”

Rule 8VAC20-780-245-I.

In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present.

“Staff #2, employed for 4 months, was identified as a program leader. The staff did not completed the 24 hours of training required by the position.”

Rule 8VAC20-780-340-D.

The center shall implement a monthly practice evacuation drill.

“The center’s evacuation drill log did not contain entries for January and February of 2026. Administration stated that a practice evacuation drill was not conducted in January.”

Rule 8VAC20-780-550-D.

Repeat violation

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #1, enrolled for approximately 2 weeks, was missing one emergency contact address.”

Rule 8VAC20-780-60-A.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #1, employed for over one week, worked alone with children on 7/25/2025 for approximately one hour. At the time, the center did not have the results of Staff #1’s out of state child abuse and neglect background check. Staff #6, employed for over one month, had an out of state child abuse and neglect background check that was requested 13 days after the start of employment.”

Rule 22.1-289.035-B-4.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“In a bathroom used by children ages two and three, the ceramic lid of the toilet basin was cracked/broken which exposed sharp edges.”

Rule 8VAC20-780-270-A.

Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children.

“In the two-three year old classroom, nine outlets were uncovered.”

Rule 8VAC20-780-290-A-3.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On 7/25/2025, Staff #1 placed Child #1 in the bathroom during a nap period that lasted approximately two hours. Staff #2, who was responsible for supervising the second hour of naptime, observed that Child #1 and their mat were not in their previously designated rest space. Staff #2 stated that they were not aware that Child #1 was in the bathroom and thought the child had been picked up. Staff #2 did not attempt to verify Child #1’s attendance with administration.”

Rule 8VAC20-780-340-A.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“On 7/25/2025, Child #1 (age 3) was placed in the classroom bathroom by Staff #1 for approximately two hours during naptime. Staff #1 turned off the bathroom light and closed the bottom half door which left Child #1 out of the staff member’s sight. Staff #2, who supervised the classroom for approximately half of the two hour naptime, stated that they were unaware that Child #1 was in the bathroom after returning from their break.”

Rule 8VAC20-780-340-F.

The center shall ensure that their activities and services are maintained in compliance with their own policies and procedures required by the standards.

Rule 8VAC20-780-40-E.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

“On 7/25/2025, Staff #1 placed Child #1 (age 3) in the bathroom during nap. Staff #1 stated that Child #1 was being disruptive and was moved so the other children could sleep. Staff #1 stated that they were frustrated and acknowledged that their actions were not constructive or appropriate.”

Rule 8VAC20-780-400-B.

At least one staff in each classroom or area where children are present shall have current certification in both CPR and first aid.

“On 7/25/2025, Staff #1 was alone for approximately one hour with a group of ten children (ages 22 months to 3 years) and was not certified in CPR and first aid.”

Rule 8VAC20-780-530-A-1.

A record must be kept for each staff member that contains the required information.

“The record of staff #3 was missing documentation to demonstrate that the individual possessed the education required by the position. The staff member has been operating as a program leader.”

Rule 8VAC20-780-70.

Centers must obtain a completed national criminal background check prior to the employee’s first day of employment.

“Staff #3’s fingerprint background check was received 1 day after the start of employment.”

Rule 22.1-289.035-B-2.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #2 had a TB screening that was completed prior to employment, approximately 12 days outside of the 30 day window.”

Rule 8VAC20-780-160-A.

The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

“Staff #3 completed the department sponsored orientation over 9 months late.”

Rule 8VAC20-780-240-A.

Medication shall be labeled with the child’s name, the name of the medication, the dosage amount, and the time or times to be given.

“Child #1 had two prescription diaper creams that were not labeled with the child’s name.”

Rule 8VAC20-780-510-G.

The center may administer prescription medication provided: 1. The medication is administered by a staff member or an independent contractor who meets the requirements in 8VAC20-780-245 J; 2. The center has obtained written authorization from a parent or guardian.

“There was no written parent/guardian or physician authorization to administer prescription medications to child #1. Staff stated that two prescription diaper dreams had been administered daily to child #1 for approximately 1 week. The staff stated that they did not have the certification/training required to administer prescription medications.”

Rule 8VAC20-780-510-I.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include the following: 1. Date and time of injury; 2. Name of injured child; 3. Type and circumstance of the injury; 4. Staff present and treatment; 5. Date and time when parents were notified; 6. Any future action to prevent recurrence of the injury; 7. Staff and parent signatures or two staff signatures; and 8. Documentation on how parent was notified.

“An injury report for child #6 was missing one of the two required signatures.”

Rule 8VAC20-780-550-P.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“Child #2, enrolled 1 week, and Child #4, enrolled over 3 weeks, were missing emergency contact addresses. Child records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child #5, who has been enrolled for over 3 weeks, has a diagnosed food allergy and did not have a written care plan in their file.”

Rule 8VAC20-780-60-A-8.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #1, who had been attending for 1 month and 22 days, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“Child #1, who had been attending for 1 month and 22 days, did not have documentation of a physical examination record on file.”

Rule 8VAC20-780-140-A.

In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present.

“Staff #3 was identified as the program leader in the toddler classroom. Staff #3 did not have the qualifications of a program leader and had been assuming a program leader role for approximately two months.”

Rule 8VAC20-780-340-D.

There shall be a posted daily schedule that allows for flexibility as children’s needs require.

“A schedule was not posted in the two year old classroom.”

Rule 8VAC20-780-380-A.

Based on a review of 12 staff records and interview, the center did not ensure that one staff completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment as required.

“Evidence: 1. The record of staff #4 (date of employment: 4/11/2024) did not contain documentation of completion of the required course. 2. Administration acknowledged that staff #4 did not complete the course within 90 days.”

Rule 8VAC20-780-240-A.

Repeat violation

“Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. The exposed sharp ends of four nails were observed protruding from the wooden playground fence and three rusted bikes were observed on the playground. 2. Administration acknowledged that the fence and bikes required maintenance to be safe.”

Rule 8VAC20-780-270-A.

Based on a review of five child records and interview, the center did not ensure that two records were kept that contained the required information.

“Evidence: 1. The records of child #3 (date of enrollment: 6/3/2024) and child #5 (date of enrollment 6/3/2024) were missing one emergency contact address. Child records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. 2. Administration acknowledged the records were incomplete.”

Rule 8VAC20-780-60-A.

Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition.

“Evidence: 1. Chipped and peeling paint was observed in classroom #1 in areas accessible to the children. On the infant/toddler playground, chipped paint and splintered wood was observed on the front of the shed. 2. Administration acknowledged that the areas required maintenance.”

Rule 8VAC20-780-270-A.