Rowan Academy

8VAC20-780-510-F

“The medication authorization shall be available to staff during the entire time it is effective. A prescription medication was observed for child #6. There was no written parent/guardian or physician authorization present for the medication. The medication had not been administered.”

Rule 8VAC20-780-510-F.

8VAC20-780-510-G

“Medication shall be labeled with the child’s name, the name of the medication, the dosage amount, and the time or times to be given. One medication, an Epi-Pen was observed without a child’s name, the dosage amount and the time or times to be given. The Center Director confirmed the medication belonged to child #5, currently enrolled in the program.”

Rule 8VAC20-780-510-G.

Based on observation, the center did not ensure, when food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner.

“Evidence: Five children’s lunch boxes were observed without the date or labeled in a way to identify the owner.”

Rule 8VAC20-780-560-G.

Based on record review and interview, the center did not maintain and keep at the center a separate record for each child enrolled which shall contain all required information.

“Evidence: 1. The record of child #1, child #2, child #3, child #4, and child #5 did not contain the home address of each parent who has custody. 2. The record of child #1, child #4, and child #5 did not contain the work phone number and place of employment of each parent who has custody; The record of child #3 did not contain the work phone number of each parent who has custody. 3. The director confirmed the records did not contain the required information.”

Rule 8VAC20-780-60-A.

Based on a review of six staff records and interview, the center did not ensure one staff member completed a national fingerprint check prior to the first day of employment and within the required time frame.

“Evidence: 1. The national fingerprint check for Staff #4, hired on 01/03/2024, was dated 01/25/2024 exceeding the first day of employment. 2. The director acknowledged the fingerprints background check was not completed prior to employment.”

Rule 22.1-289.035-B-2.

Repeat Based on review of six staff records, the center did not obtain the results of a criminal history record information check and a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years.

Rule 22.1-289.035-B-4.

Based on review of six staff records, the center did not obtain a completed sworn statement prior to the 1st day of employment and no more than 90 days prior to employment for one staff member.

“Evidence: 1. The record of staff #4, employed 01/03/2024, contained a sworn statement dated 08/23/2023 exceeding the 90 days prior to the day of employment. 2. The director stated employment was postponed for staff #4 and up-dated sworn statement was not completed.”

Rule 8VAC20-770-60-B.

Based on review of six staff records and interview, the center did not obtain the results of a central registry background report within 30 days of employment and no more than 90 days prior to employment for one staff member.

“Evidence: 1. The record of staff #4, employed 01/03/2024, contained the results of a central registry background check dated 06/14/2023 exceeding 90 days from employment. 2. The director stated employment was postponed for staff #4 and a current central registry check was not requested.”

Rule 8VAC20-770-60-C-2.

Repeat Based on review of six staff records, the center did not obtain documentation of a negative tuberculosis screening for one staff member within the required time frame.

“Evidence: 1. The record for staff #4, employed 01/03/2024, contained documentation of a negative tuberculosis screening dated 01/23/2024 exceeding the date of employment. 2. Tuberculosis screenings are required to be completed no more than 30 calendar days prior to employment and submitted at the time of employment.”

Rule 8VAC20-780-160-A.

Based on review of six staff records, the center did not ensure staff completed the Virginia Department of Education sponsored orientation course within 90 calendar days of employment.

“Evidence: 1. The record of staff #3, employed 08/29/2023, contained documentation of competing the Virginia Department of Education orientation course on 12/03/2023, exceeding 90 days from employment. 2. The record of staff #6, employed 07/02/2023, contained documentation of competing the Virginia Department of Education orientation course on 01/29/2024, exceeding 90 days from employment.”

Rule 8VAC20-780-240-A.

Based on observation, the center did not ensure hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children in care.

“Evidence: 1. A spray container of sanitizer was observed on the shelf in the four-year-old classroom. 2. A spray container of sanitizer was observed on a low shelf in the bathroom off the playground used by children in care.”

Rule 8VAC20-780-280-B.

Based on observation and interview, the center did not ensure medication, except for those prescriptions designated otherwise by a written physician’s order, were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: A prescription medication for child #1 was observed in a zipper bag, inside a tote bag hanging on the back of the classroom door where children were present. The director acknowledged the bag was not locked and was kept in the tote for easy access on the playground if needed.”

Rule 8VAC20-780-510-L.

Based on review of three staff records, the center did not obtain the results of a criminal history record information check and a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years.

Rule 22.1-289.035-B-4.

Based on review of three staff records, the center did not obtain documentation of a negative tuberculosis screening for one staff member within the required time frame.

“Evidence: 1. The record for Staff #2 (Employment 09/07/2023) contained documentation of a negative tuberculosis screening dated 06/26/2023. 2.Tuberculosis screenings are required to be completed no more than 30 calendar days prior to employment and submitted at the time of employment.”

Rule 8VAC20-780-160-A.

Based on review of three staff records and interview, the center did not ensure two staff completed orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“Evidence: 1. The record of staff #1, employed 09/05/2023, did not contain documentation of orientation training. 2. The record of staff #2, employed 09/07/2023, did not contain documentation of orientation training. 3. The director stated staff #1 and staff #2 worked alone with children and had not completed the orientation training.”

Rule 8VAC20-780-240-B.

Based on review of five children’s records, the center did not ensure all required information was obtained for each child’s record.

“Evidence: 1. The record for child #1, child #2, child #3, child #4, and child #5 did not contain the addressees for the two emergency contacts listed on the each child’s record. 2. The record for child #1, child #2, child #3, child #4, and child #5 did not contain the work phone number and place of employment of each parent who has custody.”

Rule 8VAC20-780-60-A.

Based on review of three staff records, the center did not obtain all required documentation for two staff records.

“Evidence: 1. The record of staff #1 (employed 09/05/2023) did not contain documentation of two or more references as to character and reputation as well as competency that were checked prior to employment or volunteering. 2. The record of staff #2 (employed 09/07/2023) did not contain documentation of two or more references as to character and reputation as well as competency that were checked prior to employment or volunteering.”

Rule 8VAC20-780-70.

Based on observation and interview, the center did not ensure the first aid kit include the required items.

“Evidence: The first aid kit did not contain a thermometer. The director stated she did not have a thermometer.”

Rule 8VAC20-780-540-C.