Hirut Tesfaye

Children’s records are required to contain the name, address and telephone number of two designated persons to contact in case of an emergency if the parent cannot be reached and the name and policy number of the child’s medical insurance.

“The record for Child #2, enrolled for 4 months, was missing the contact information for 1 of 2 emergency contacts and the medical policy number.”

Rule 8VAC20-770-60-B.

Areas and furnishings of the family day home, inside and outside, shall be maintained in a clean, safe, and operable condition.

“Two cribs were not maintained in a safe condition. The top rails of both cribs had several areas of chipped and splintered wood.”

Rule 8VAC20-800-240-A.

Annually, the provider shall review with the parent the emergency contact information required in each child’s record to ensure the information is correct and shall obtain the parents signed acknowledgment of the review.

“Child #3’s record was overdue by 147 days to obtain a parent’s signature for an annual review of the emergency contact information.”

Rule 8VAC20-800-780-B.

Cribs when being used by infants must have a tight-fitting bottom cover.

“Two cribs had bottom cover sheets that were loose and not tight-fitting.”

Rule 8VAC20-800-530-B.

Children’s records are required to contain written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately.

“The record for Child A was missing written authorization for emergency medical care . The child was present during the inspection and had been in care for sixteen months.”

Rule 8VAC20-800-60-B.

The provider is required to obtain a completed sworn statement prior to the caregiver’s first day of employment or volunteering.

“The sworn statement for caregiver A was not obtained or completed and is overdue by 58 days.”

Rule 22.1-289.035-B-1. From a complaint.

Documentation of at least two references to character, reputation, and competency are to be checked prior to employment.

“Staff #2, who has been actively working at the family day home for one year, did not have one out of two completed reference checks on file. One reference check was completed eight days after the employment start date.”

Rule 8VAC20-800-120-B.

Based on record review, children’s records did not contain all required information.

“Evidence: Child 1 is missing emergency contact’s addresses.”

Rule 8VAC20-800-60-B.

Based on record review, the provider did not obtain documentation of a physical examination within 30 days after the first day of attendance.

“Evidence: Child 1, 2, and 3 did not have documentation of a physical examination within 30 days after the first day of attendance.”

Rule 8VAC20-800-100-A.

Based on record review, the provider did not ensure all all required information was in the child’s file.

“Evidence: Child 1, 2 and 3 did not have written authorization for emergency medical care should an emergency occur.”

Rule 8VAC20-800-60-B.

Based on record review, the provider did not ensure all parents had the required information in writing before the child’s first day of attendance.

“Evidence: Child 1, 2, 3 and 4 were missing liability insurance disclosure and emergency care and procedures.”

Rule 8VAC20-800-70-A.