Highkicks Taekwondo and Children’s Academy of South Riding

Each child shall have a physical examination by or under the direction of a physician:

“Child #2 who had been in care less than two months does not have a physical examination on the VA Physical Form with in the first 30 days of care,”

Rule 8VAC20-780-140-A.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present.

“There was no current allergy list posted in the afterschool classroom .”

Rule 8VAC20-780-40-M.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain required information.

“Record for Child A who has been in care less than two months did not have parent work address and an Allergy Action Plan specific to the program. Record for Child B who has been in care less than two months did not have emergency contact #2.”

Rule 8VAC20-780-60-A.

There shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children.

“No staff on site had current Daily health observation training as required.”

Rule 8VAC20-780-245-L.

Documentation of training shall be kept by the center in a manner that allows for identification by individual staff member, is considered part of the staff member’s record.

“Staff A did not have documentation of required 16 hours of annual training. Staff B did not have documentation of required 16 hours of annual training. Staff C did not have documentation of required 16 hours of annual training. Staff D - did not have documentation of required 16 hours of annual training.”

Rule 8VAC20-780-245-M.

Staff who work directly with children shall, in addition to preservice and orientation training required in subsections A through D of this section, annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course. Training shall be related to child safety, child development, the function of the center, and any required department sponsored training.

“Staff A did not have documentation of required health and safety annual update training. Staff B did not have documentation of required health and safety annual update training Staff C did not have documentation of required health and safety annual update training Staff D did not have documentation of required health and safety annual update training”

Rule 8VAC20-790-600-F.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“The floor boards in the classroom under the red mat are exposed an create a tripping hazard.”

Rule 8VAC20-780-270-A.

The center’s procedures for administering medication shall include duration of the parents authorization.

“Child A’s parent authorization for long term prescription medication was not completed as required for approximately six months.”

Rule 8VAC20-780-510-E.

When food is brought from home, it shall be clearly dated and labeled in a way to identify the owner.

“Approximately 7 lunches were not labeled with child name and date.”

Rule 8VAC20-780-560-G.

The medication authorization shall be available to staff during the entire time it is effective.

“The medication authorization form for Child A and Child B were both on forms giving permission to the local school system to administer medication not the Center.”

Rule 8VAC20-780-510-F.

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent national Criminal background check for staff #1 was overdue by approximately seven months.”

Rule 22.1-289.035-A.

8VAC20-780-130-A

“The center shall maintain documentation that each child has received the immunizations required by that State Board of Health before the child can attend the center. Child #1, who had been attending for 1 year 7 months, did not have documentation of immunization record on file.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record for Child #1, who had been enrolled for 1 year and 7 months.”

Rule 8VAC20-780-140-A.

8VAC20-780-160-C

“A tuberculosis ( TB) screening is required every two years from the last screening. Staff #1 updated screening was due approximately five months ago.”

Rule 8VAC20-780-160-C.

The center is required to keep a current list of all known allergies, sensitivities and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“The list in the afterschool room was posted on the board but 2 children with known allergies were not on the list.”

Rule 8VAC20-780-40-M.

8VAC20-780-560-G

“When food is brought from home the food container shall be labeled with name and date. 3 Lunches from home were not clearly labeled with names and date.”

Rule 8VAC20-780-560-G.

Repeat violation

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains required information. The record for Child #1 enrolled for 1 year and 7 months, was missing the following components: proof of identity.”

Rule 8VAC20-780-60-A.

8VAC20-780-190-A

“Based upon record review, required documentation of director qualifications was not available. Evidence: Staff A’s record did not contain documentation of how program trained Director ( Hire date 5/2019) as required.”

Rule 8VAC20-780-190-A.

8VAC20-780-210-A-4

“Based on record review, documentation of six months programmatic experience and within 6 months before being promoted or beginning work or one month after being promoted or beginning work , a minimum of 12 hours of training shall be received related to the care of children. Evidence: Staff B’s record did not include documentation of required training hours to demonstrate compliance that staff was lead qualified. ( date of hire 9/23/2018)”

Rule 8VAC20-780-210-A-4.

Based on record review, required child information was incomplete. Evidence:

“Child A-record missing authorization for emergency medical treatment signed by parent Child B- record missing authorization for emergency medical treatment signed by parent”

Rule 8VAC20-780-90-A.

Based on record review, child record was found to be incomplete.

“Evidence: Child A’s record was found to missing adress of emergency contact #2.”

Rule 8VAC20-780-60-A.

8VAC20-780-60-A

“Based upon record review, Child records were found to be incomplete. Evidence: Child A record missing parent work address and authorization for emergency medical treatment. Child B record missing authorization for emergency medical treatment. Child C record missing authorization for emergency medical treatment. Child D record missing authorization for emergency medical treatment.”

Rule 8VAC20-780-60-A.

8VAC20-780-90-A

“Based upon record review, required component of agreement is not included in parental agreements. Evidence: Authorization for emergency medical treatment is not included in the parental agreement contained in a sample of 4 child records.”

Rule 8VAC20-780-90-A.