Roanoke Valley Children’s Academy

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“Staff #2, who is currently working, did not have a sworn statement in the record at time of the inspection.”

Rule 22.1-289.035-B-1.

Repeat violation The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #5, who had been attending for one month, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

Repeat violation Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“Child 5, who had been attending for over a month, did not have documentation of a physical on file.”

Rule 8VAC20-780-140-A.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #2 had no documentation and had been employed for three weeks.”

Rule 8VAC20-780-160-A.

Repeat violation Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“Staff #1, who has been actively working at the center for the past month, did not have any completed reference verifications on file.”

Rule 8VAC20-780-70.

Repeat violation The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #4, who had been attending for six weeks, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

Repeat violation Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“Child 1, who had been attending for 2 months, did not have documentation of a physical on file. Child 4, who had been attending for 6 weeks, did not have documentation of a physical on file.”

Rule 8VAC20-780-140-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“Staff 1 updated screening was due 11 months ago. The updated screenings have not yet been completed.”

Rule 8VAC20-780-160-C.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child 4, enrolled for 6 weeks, was missing the following required components: proof of child’s identity and age.”

Rule 8VAC20-780-60-A.

Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“Staff #3, who has been actively working at the center for the past month, did not have any completed reference verifications on file.”

Rule 8VAC20-780-70.

A written agreement between the parent and the center shall be in each child’s record by the first day of the child’s attendance.

“Child 4 had no record of these written agreements at the time of the inspection.”

Rule 8VAC20-780-90-A.

Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“In the toddler room, bottles of sanitizer were on the top of the sink in the classroom. These were accessible to the children. In the bathroom of the toddler room, there were bottles of toilet cleaner in the cabinet. These chemicals were unlocked.”

Rule 8VAC20-780-280-B.

Repeat Violation If rest mats are used, they shall have cushioning and be sanitized on all sides weekly or before use by another child.

“In classroom 2,3 and 4 the mats were located in the bathroom. The mats had spit on the sides and the foam was exposed.”

Rule 8VAC20-780-440-F.

Repeat Violation Diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot operated or used in such a way that neither the staff member’s hand nor the soiled diaper touches an exterior surface of the system during disposal.

“In the small 3-6 year old room’s bathroom, there were diapers in a trashcan with no lid. The teacher said she did not have a foot operated diapering system.”

Rule 8VAC20-780-500-B.

22.1-289.018-A

“The center shall afford the Department reasonable opportunity to inspect all of their facilities, books and records. The Department requested access to view a video recording as a part of an inspection of records on three occasions. The center administrator did not provide opportunity to inspect this record.”

Rule 22.1-289.018-A. From a complaint.

8VAC20-770-60-C-2

“For staff hired before July 1, 2024, centers must obtain the results of a central registry search for an employee, within 30 days of employment. Staff 1 did not have central registry search results during the inspection and had been employed for approximately 2 months.”

Rule 8VAC20-770-60-C-2. From a complaint.

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis (TB) screening signed by a physician, physician designee, or an official of the local health department. Staff 1, who has been employed for approximately two months, did not have a TB screening on file signed by a physician, physician designee, or an official of the local health department.”

Rule 8VAC20-780-160-A. From a complaint.

8VAC20-780-270-A

“The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition. In the infant room, there was gray duct tape covering the corner of the bottom wall. The tape had been pulled apart in some areas and cement and drywall were showing. The paint was also chipping away and was accessible to the children.”

Rule 8VAC20-780-270-A. From a complaint.

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. An infant was asleep in a crib in a separate napping room inside the infant room. There were no staff inside the room with the sleeping infant to provide supervision of the infant.”

Rule 8VAC20-780-340-F. From a complaint.

8VAC20-780-350-B-1

“The staff-to-children ratio, with an approved ratio variance, for children age birth to 16 months is 1 staff to 5 children. For approximately 8 minutes, the infant classroom was over ratio, with up to 7 children, under the supervision of one staff before the second staff person arrived.”

Rule 8VAC20-780-350-B-1. From a complaint.

8VAC20-780-350-B-3

“The staff-to-children ratio, with an approved ratio variance, for children ages 24 months up to 36 months, is 1 staff to 9 children. Upon entering the two-year-old classroom, there were 11 children under the supervision of one staff person. Three additional children arrived before the second staff person arrived at approximately 7:40am.”

Rule 8VAC20-780-350-B-3. From a complaint.

8VAC20-780-500-A

Rule 8VAC20-780-500-A. From a complaint.

8VAC20-780-500-B

“REPEAT VIOLATION Diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot-operated or used in such a way that neither the staff member’s hand nor the soiled diaper touches an exterior surface of the system during disposal. The diapering pail in the two-year-old room was not operable by foot or self-opening. Staff in the classroom stated they have to open the trashcan by hand.”

Rule 8VAC20-780-500-B. From a complaint.

Based on observation, staff record review, and interviews, the center failed to ensure that each grouping of children had a qualified program lead.

“Evidence: 1.Staff # 2 was observed working as a program leader on the day of the inspection. In staff # 2 record, there was no documentation of the educational requirements for a program leader position.”

Rule 8VAC20-780-210-A.

REPEAT VIOLATION Based on record review, the center failed to ensure the Virginia Department of Education- sponsored orientation course shall be complete within 90 calendar days of employment.

“Evidence: Staff #3 with a hire date of 10/31/2022 had no record of the course during the inspection on 4/9/2024.”

Rule 8VAC20-780-240-A.

Based on record review and interview, the center failed to complete orientation training for all staff within seven days of assuming job responsibilities.

Rule 8VAC20-780-240-C.

Based on observation, the center failed to ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“Evidence: 1.On the exterior door on the toddler playground the paint on the outside of the door was peeling and chipping away. There were children observed in this area. 2.On the outside window seal, the paint was peeling. This window seal was accessible to children and children were observed in this area.”

Rule 8VAC20-780-270-A.

Based on observation, the center failed to ensure hazardous substances such as cleaning chemicals be kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In the toddler bathroom there were 2 bottles of chemicals sitting on the shelf. Also, in the bathroom over the sink there were chemicals in the cabinet. This cabinet was not locked.”

Rule 8VAC20-780-280-B.

Based on observation, staff record review, and interviews, the center failed to ensure that each grouping of children had a qualified program lead.

“Evidence: 1.Staff #2 was observed working as a program leader on the day of the inspection. After review of Staff # 2 record, there was no documentation of the educational requirements for a program leader position.”

Rule 8VAC20-780-340-D.

Based on observation, the center failed to ensure rest mats used shall have cushioning and sanitized on all sides weekly or before use by another child.

“Evidence: In Classroom 1 and 3 there the mats were located in the bathroom. The mats had spilt on the sides and the foam was exposed.”

Rule 8VAC20-780-440-F.

Based on observation, the center failed to ensure when any surface has been contaminated with body fluid, it shall be cleaned and sanitized.

“Evidence: In the infant class an infant spit up on the floor, the teacher used a wet wash rag and wiped the fluids off the floor.”

Rule 8VAC20-780-490-E.

Based on observation, the center failed to ensure children’s hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks.

“Evidence: Children were observed eating a morning snack at the picnic tables outside. After the children finished there was no handwashing or wipes given to wipe hands.”

Rule 8VAC20-780-500-A.

Based on observation, the center failed to ensure that there is a nonabsorbent surface for diapering or changing. Also, that disposable diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot- operated or used in such a way that neither the staff member’s hand nor the soiled diaper touches an exterior surface of the system during disposal.

“Evidence: There was a small diapering pale used for cloth diapers in the bathroom. This pale had no bag inside just soiled diapers. Children were observed in this area.”

Rule 8VAC20-780-500-B.

REPEAT VIOLATION Based on interview, the center failed to ensure for each group of children, the center shall maintain a written record of daily attendance that documented the arrival and departure of each child in care as it occurs.

“Evidence: There were two groups of children on the playground. Neither grouping of children had a written attendance record.”

Rule 8VAC20-780-80-A.

Repeat violation

“Based on record review and staff interviews, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Staff 6 verified that the first day of attendance for Child 1 was 09/05/2023; there was not an immunization record available for review during the 11/09/2023 inspection.”

Rule 8VAC20-780-130-A.

Repeat violation

“Based on staff interviews, the center failed to obtain a copy of the child’s physical examination before the child’s attendance or within 30 days after the first day of attendance. Evidence: Staff 6 verified that the first day of attendance for Child 1 was 09/05/2023; there was not physical examination available for review during the 11/09/2023 inspection.”

Rule 8VAC20-780-140-A.

Based on observations, the center failed to ensure that areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

Rule 8VAC20-780-270-A.

Based on observations, the center failed to ensure that if combs, toothbrushes, or other personal articles are used, they shall be individually assigned.

“Evidence: There were three pacifiers laying in the floor and one laying in a rocking chair in the Infant Room. The pacifiers were not labeled to indicate that they were individually assigned.”

Rule 8VAC20-780-430-I.

Based on record review, the center failed to ensure that the separate record for each child enrolled contains all of the elements as required by the standards.

“Evidence: 1. The record for Child 1 did not contain the first date of attendance. 2. The record for Child 2 did not contain documentation of child updates and confirmation of up-to-date information in the child’s record as required by the standards.”

Rule 8VAC20-780-60-A.

Based on document review, the center failed to ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“Evidence: 1. The attendance record in the primary classroom indicated there were 18 children present. There were 20 children observed in the group at the time the attendance record was reviewed. The attendance record did not document arrival as it occurred. 2. The attendance record in the 2 year old classroom indicated there were 18 children present. There were 16 children observed in the group at the time the attendance record was reviewed. The attendance record did not document departure as it occurred.”

Rule 8VAC20-780-80-A.

Complaint related

“The provider disenrolled a child due to a parental complaint.”

Rule 22.1-289.044. From a complaint.

Based on record review, the center failed to obtain repeat background checks after 5 years.

“Evidence: Staff # 1 did not have an updated Sworn statement. The last sworn statement was dated 10/23/2017. Staff #1 did not have an updated Criminal record results on file. The last Criminal record results were 2/23/2018.”

Rule 22.1-289.035-A.

Based on record review, the center failed to obtain a copy of child’s immunizations before first day in attendance.

“Evidence: Child #3, which was enrolled on 10/26/2022 had no documentation of immunizations on file during the inspection on 04/25/2023.”

Rule 8VAC20-780-130-A.

Based on record review, the center failed to obtain a copy of the child physical examination before child’s first day or within 30 days after first day of attendance.

“Evidence: Child #1, which was enrolled on 12/6/2022 had no documentation of a physical on file during the inspection on 04/25/2023.”

Rule 8VAC20-780-140-A.

Based on record review, the center failed to ensure each staff member has a documented TB test or screening every two years.

“Evidence: Staff #2, has an expired TB screening. The last screening was dated 01/31/2021.”

Rule 8VAC20-780-160-A.

Based on observation, the center failed to provide an annual fire inspection report.

“Evidence: Upon review of annual reports, inspector observed an expired fire inspection. The date of the inspection was 8/4/2021. Inspector asked provider for an updated inspection. Provider stated the fire inspector had not come out yet and she would be contacting him again.”

Rule 8VAC20-780-260-A.

Based on observation, the center failed to maintain areas and equipment of the center, inside and outside in a clean, safe and operable condition.

“Evidence: 1. On playground #1 there was a porcelain cast iron tub on the playground that was rusting with visible chipped and peeling paint. 2. Broken book crate had exposed nails in one of the slacks that was on the ground facing up. This is a puncture hazard to children. 3. Along the wooden fence there is one board that has been broken in half creating sharp wooden spikes. This is an entrapment hazard to children”

Rule 8VAC20-780-270-A.

Based on observation, the center failed to ensure that all climbable playground equipment had the required resilient surfacing.

“Evidence: Observed non-measurable amount of resilient surfacing under the required fall zone. The required amount is 6 inches of resilient surfacing.”

Rule 8VAC20-780-330-B.

Based on observation, the center failed to maintain the required staff-to-children ratio for birth to 16 months.

“Evidence: Classroom #5 had 10 children in care ranging from ages 4 months to 15 months under the supervision of two staff persons. The ratio for this age is 1 staff to every 4 children. Three staff would be required.”

Rule 8VAC20-780-350-B-1.

Based on observation, the center failed to maintain the required staff-to-children for 3 year to up to school age eligible.

“Evidence: Classroom #6 had 11 children in care. All the children were 5 years of age, they were under the supervision of one staff person. The ratio for this ages is 1 staff to every10 children. Two staff would be required.”

Rule 8VAC20-780-350-B-4.

Based on review of staff files and discussion with administration the facility failed to maintain compliance with this standard as required relating to PPD tests/screening.

“Evidence: Staff #1, hire date 1-18-22, did not have a PPD /TB test or screening. Staff #2, hire date 1-10-22, did not have a PPD /TB test or screening. Staff #3, hire date 11-15-21, did not have a PPD /TB test or screening. PPD /TB tests or screenings are required to be completed prior to hire.”

Rule 8VAC20-780-160-A.