Franklin County YMCA - Preschool

In areas used by children of preschool age or younger, electrical outlets shall have protective covers.

“There were four uncovered electrical outlets in Classroom 1; the children in Classroom 1 were 3-4 years of age.”

Rule 8VAC20-780-290-3.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child as it occurs.

“There were 17 children present in Classroom 2, but only 16 children were marked present on the attendance record.”

Rule 8VAC20-780-80-A.

Staff shall complete annually a minimum of 16 hours of training.

“Staff 2 obtained a total of 6 training hours in 2025.”

Rule 8VAC20-780-245-A.

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination for Child #3, who has been enrolled for over a year.”

Rule 8VAC20-780-140-A.

Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

“Staff 3 completed 10 of the required 16 hours of annual training from 04/2024 to 04/2025.”

Rule 8VAC20-780-245-A. From a complaint.

A tuberculosis (TB) screening is required every two years from the last screening.

“The TB screening for Staff 3 was overdue by 6 months.”

Rule 8VAC20-780-160-C.

When an authorization for medication expires, the facility shall notify the parents that the medication must be picked up within 14 days of the authorization expiring or a new authorization should be completed.

“The authorization for Medication 1 was expired by 1 month and the medication was administered once during the expired period.”

Rule 8VAC20-780-510-P.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff 4?s TB screening was dated 5 months prior to the date of employment; Staff 4 has been employed for 5 months.”

Rule 8VAC20-780-160-A.

The center is required to provide an annual fire inspection report from the appropriate fire office having jurisdiction to the licensing representative.

“The annual fire inspection was 5 months past due.”

Rule 8VAC20-780-260-A.

Based on observation and record review, the center failed to have a person in each grouping of children who was currently certified in first aid and CPR.

“EVIDENCE: Staff 1 was alone with napping children during the inspection, and the record shows that first aid and CPR certification expired in 10/17/2023. Staff 1 stated they were scheduled to take it again on 11/14/2023, and this was confirmed by Staff 6.”

Rule 8VAC20-780-530-A.

Based on observation, the center failed to be maintained at no longer than 68 degrees Fahrenheit (F).

“EVIDENCE: The air temperature measured 63.1 degrees F on a digital thermometer.”

Rule 8VAC20-780-270-C.

Based on observation, the center failed to have some cleaning chemicals kept in a locked area.

“EVIDENCE: Bottles of bleach were stored in the unlocked staff bathroom in an unlocked cabinet.”

Rule 8VAC20-780-280-B.

Repeat violation

“Based on observation, the center failed to ensure that a child record had some required information. EVIDENCE: The record for Child 1 did not have a parent phone number.”

Rule 8VAC20-780-60-A.

Based on record review and discussion with staff, the center failed to ensure that an employee must not be employed until the agency has the person’s completed sworn statement or affirmation.

“Evidence: The record for Staff 4 contained a documented hire date of 05/26/2022; the date on the sworn statement was 05/31/2022.”

Rule 8VAC20-770-60-B.

Based on record review and discussion with staff, the center failed to obtain the finding from a search of the central registry within 30 days of employment.

“Evidence: The record for Staff 4 contained a documented hire date of 05/26/2022; the date on the findings from the search of the central registry was 09/05/2022.”

Rule 8VAC20-770-60-C-2.

Based on record review, the center failed to ensure that staff shall complete the Virginia Department of Education sponsored orientation course within 90 calendar days of employment.

“Evidence: The record for Staff 4 contained a documented hire date of 05/26/2022. Staff 4 has not completed the Virginia Department of Education sponsored orientation course as on 11/03/2022.”

Rule 8VAC20-780-240-A.

Based on observation, the center failed to ensure that medications, except for those prescriptions designated otherwise by written physician’s order, included refrigerated medication and staff’s personal medication, shall be kept in a locked place using a safe locking method that prevents access by children.

“Evidence: Medication 1 and Medication 2 were observed in the Pre-K Class’s first aid kit; the first aid kit was not locked. The medications were not kept in a locked place.”

Rule 8VAC20-780-510-L.

Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all of the elements as required by the standards.

Rule 8VAC20-780-60-A.

Based on observation and discussion with staff, the center failed to ensure that children’s hands shall be washed with soap and running water or disposable wipes before and after eating meals and snacks.

“Evidence: Child 2 was observed finishing their morning snack, throwing away their trash and immediately going to play. Child 2 did not wash their hands with soap and running water or a disposable wipe after eating a snack.”

Rule 8VAC20-780-500-A.

Based on record review and discussion with staff, the center failed to ensure that all employees shall undergo a background check in accordance with the Code of Virginia prior to employment and every five years thereafter.

“Evidence: The most recently completed search of the central registry in the record for Staff 2 was dated 06/03/2015. The record contained documentation that a repeat search was requested in 2018, however, the results of the requested 2018 search were not in the record and were not available for review during the 11/22/2021 inspection.”

Rule 63.2(17)-1720.1-A.