Montessori Children’s House of Loudoun

Repeat For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“There was a group of 19 children present in one classroom. The written record of daily attendance for 04/23/2026 did not include the arrival of all 19 children as it occurred.”

Rule 8VAC20-780-80-A.

Hazardous substances such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children.

“Cleaning agents were stored in an unlocked accessible cabinet in the infant room. Cleaning agents were stored on a bin that was accessible to children ages 3 to 5 years in Classroom # 7.”

Rule 8VAC20-780-280-B.

When food is brought from home, the food container shall be clearly dated.

“Lunchboxes that were hanging on pegs in the hallway were not dated outside of Classrooms #6 and #9.”

Rule 8VAC20-780-560-G.

8VAC20-780-560-L

“Staff shall sit with children during meal times. Children ages 3 to 5 years were eating afternoon snack. Staff did not sit with the children while they ate.”

Rule 8VAC20-780-560-L.

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain parent work addresses. Child #1,2,3 and 5’s record did not contain parent work addresses.”

Rule 8VAC20-780-60-A.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“A current record of attendance was not kept for the group of children in Class #1. Nine children ages 3 to 5 years were observed in Class #1.”

Rule 8VAC20-780-80-A.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #2, who had been employed for one month, did not have a central registry search requested.”

Rule 22.1-289.035-B-4.

Cleaning and sanitizing materials shall be stored in areas physically separate from food.

“A cleaning agent was stored on the same shelf and directly next to infant formula in one classroom.”

Rule 8VAC20-780-280-D.

Over-thecounter skin products shall not be kept or used beyond the expiration date of the product.

“Two topical ointments in one classroom had expired over 1 month ago.”

Rule 8VAC20-780-520-A.

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employee’s first day of employment. Staff #1 who had been employed for 3 days, did not have a completed national criminal background check. Staff #2 who had been employed for 2 weeks, did not have a completed national criminal background check. Staff #4 who had been employed for 2 days, did not have a completed national criminal background check.”

Rule 22.1-289.035-B-2.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #1 is currently working and has a TB screening that was dated 6 weeks before their first day of employment. Staff #2 is currently working and has a TB screening that was dated 7 days after their first day of employment.”

Rule 8VAC20-780-160-A.

Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“Staff #4, who had been actively working at the center for 6 weeks, did not have 2 completed reference verifications on file.”

Rule 8VAC20-780-70.

22.1-289.035-B-2

“Based on staff record review, a background check clearance was not found for one staff. Evidence: Staff #3’s last documented fingerprint clearance was in February 2018. A fingerprint search request is required every five years.”

Rule 22.1-289.035-B-2.

8VAC20-770-60-C-2

“Based on staff record review, a background check clearance was not found. Evidence: Staff # 2 was hired on 08/23/2021. A Central Registry Search result has not been obtained.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-280-B

“Based on observation of the center, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: A cabinet located in Class #10 contained cleaning agents. The cabinet was found unlocked.”

Rule 8VAC20-780-280-B.

8VAC20-780-330-B

“Based on observation of the school aged playground, resilient surfacing did not comply with minimum safety standards. Evidence: The sufficient resilient surfacing was not maintained under the fall zones located on the school aged playground.”

Rule 8VAC20-780-330-B.

8VAC20-780-330-E

“Based on observation of the playground, a sandbox was not covered when not in use. Evidence: The sandbox located on the preschool playground was not covered and was not currently being used.”

Rule 8VAC20-780-330-E.

8VAC20-780-500-B

“Based on observation of one classroom, a changing table or countertop designated for diaper changing for children younger than 3 years was not maintained. Evidence: Class #9 has children under the age of 3 years. A diaper changing table or countertop is not used when changing diapers.”

Rule 8VAC20-780-500-B.

8VAC20-780-560-G

“Based on observation, food brought from home were not properly labeled. Evidence: Lunchboxes located in Class #10 were not labeled with today’s date.”

Rule 8VAC20-780-560-G.

8VAC20-780-420-E-3

“Based on review of children’s records, parent confirmation that information in a child’s record was not updated. Evidence: The allergy action plan for Child #2 was not updated. The most recent allergy action plan on file is dated August 2022.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-500-B

“Based on observation of the center, the diapering area was not maintained. Evidence: 1. The diaper surface in Class #10 had a crack in the plastic and is no longer non-absorbent.”

Rule 8VAC20-780-500-B.

8VAC20-780-510-B

“Based on review of medication, the center failed to follow their own medication policy. Evidence: 1. The center’s medication policy requires methods to prevent expired medication. 2. A liquid medication for Child #1 was found in Room 9 had expired in June 2023. 3. The medication policy requires duration of medication authorizations. 4. The medication authorization for Child #2and #4 did not include duration for the medication. 5. Child #1 has 2 long term medications. The authorizations for both medication was not signed by the physician.”

Rule 8VAC20-780-510-B.

8VAC20-780-60-A-8

“Based on review of children’s records, a written care plan that includes instructions from a physician was not obtained. Evidence: The allergy action plan for Child #3 was not signed by a physician.”

Rule 8VAC20-780-60-A-8.

Based on record review, each staff member’s tuberculosis screening documentation was not completed within the last 30 calendar days of the date of employment.

“Evidence: Staff 2 has a tuberculosis screening dated 11/4/22 (DOH 5/1/23).”

Rule 8VAC20-780-160-A.

Based on record review, staff records did not contain all required components.

“Evidence: Staff 1 did not have documentation of 2 completed references.”

Rule 8VAC20-780-70.

8VAC20-780-40-K

“Based on interview and record review, it was determined the center has not updated written procedures to include prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness.”

Rule 8VAC20-780-40-K.

Based on staff record review, the center did not obtain results of a central registry search within 30 days of employment for all staff.

“Evidence: At the time of inspection, staff # 2 (start date: 4/18/22) did not have results of a central registry search on file.”

Rule 8VAC20-770-60-C-2.

Based on staff record review, prior to employment, each staff member did not submit documentation of a negative tuberculosis screening completed within the last 30 calendar days of the date of employment.

“Evidence: 1. At the time of inspection, staff #1 (start date: 05/02/2022) did not have documentation of a negative tuberculosis screening on file.”

Rule 8VAC20-780-160-A-1.

Based on staff record review, prior to employment, each staff member did not submit documentation of a negative tuberculosis screening completed within the last 30 calendar days of the date of employment.

“Evidence: 1. Staff #4 (start date: 03/01/2022) had a tuberculosis screening dated 12/11/2020.”

Rule 8VAC20-780-160-A-2.

Based on staff record review, all staff did not complete the mandatory Virginia Preservice training within 90 days of employment.

“Evidence: At the time of inspection, staff #3 (start date: 01/25/2022) did not have documentation of a completed Virginia Preservice training on file.”

Rule 8VAC20-780-240-A.

Based on observation, resilient surfacing did not comply with minimum safety standards where playground equipment was provided.

“Evidence: There was no resilient surfacing provided at the bottom of the slide. The center only had grass.”

Rule 8VAC20-780-330-B.

Based on over-the-skin product review, the center did not obtain written parent authorization for all products.

“Evidence: At the time of inspection, the center did not have written parent authorization for child #1?s sunscreen.”

Rule 8VAC20-780-520-B.

Based on staff record review, documentation that two or more references as to character and reputation as well as competency were not checked before employment of all staff.

“Evidence: 1. At the time of inspection, staff #1 did not have any references on file. 2. At the time of inspection, staff #2 did not have any references on file. 3. At the time of inspection, staff #4 did not have any references on file.”

Rule 8VAC20-780-70.

22VAC40-191-40-D-1-A

“Based on record review of 4 new staff files, it was determined the center did not obtain Search of central registry within 30 days of employment. Evidence: 1. Staff A was employed in June, 2021 and Staff B and C employed July, 2021. Central Registry Search for all 3 staff were not sent within 30 days of employment.”

Rule 22VAC40-191-40-D-1-A.