The Friends’ Association for Children

8VAC20-780-510-B

“Prescription medication may be administered if the parent has completed a written authorization from a parent or guardian. There was no written parent/guardian authorization to administer prescription medications to child #8.”

Rule 8VAC20-780-510-B.

Staff shall have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Staff #4 did not have current cardiopulmonary resuscitation (CPR).”

Rule 8VAC20-790-600-D-1.

Staff shall have first aid certification appropriate to the ages of children in care.

“Staff #4 did not have documentation of current first aid certification.”

Rule 8VAC20-790-600-D-2.

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“The last documented fire inspection was conducted 4/4/2025.”

Rule 8VAC20-780-260-A.

The center is required to obtain annual approval from the health department or approvals of a plan of correction, for meeting requirements for their water supply and sewage disposal system.

“The center had not obtained a Report of Environmental Sanitation in the last year.”

Rule 8VAC20-780-260-B.

The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“The list in the school age classroom was posted on the bulletin board in plain sight.”

Rule 8VAC20-780-40-M.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A bottle of bleach water was stored on top of the cubbies, within reach of children in the 3?s and 4?s classroom.”

Rule 8VAC20-780-280-B.

The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“The list in the 3?s and 4?s room was posted on the back wall in plain sight.”

Rule 8VAC20-780-40-M.

8VAC20-790-600-F

“Based on record review and interview, the center did not ensure 1 of 5 staff annually complete the department’s health and safety update course. Evidence: 1. The record for staff #1 did not have documentation of completing the department’s health and safety update course for 2024. The most recent health and safety update course was completed June 2023. 2. Staff #1 stated that training had not been completed.”

Rule 8VAC20-790-600-F.

22.1-289.011-F

“Based on observation, the center failed to ensure that the findings of the most recent inspection of the facility is posted on the premises of the facility. Evidence: The most recent inspection dated 12/12/2023 was not posted at the center. The inspection posted was dated 6/14/2023.”

Rule 22.1-289.011-F.

8VAC20-780-270-A

“(Repeat Violation) Based on observation the center did not ensure all areas and equipment of the center, inside and outside were maintained in a safe condition. Evidence: 1. The wooden border surrounding the playground equipment had a two section that were broken and splintered. 2. The metal lining of the side step on bus #5 was protruding exposing a sharp edge that can scratch skin, or snag clothing.”

Rule 8VAC20-780-270-A.

Based on record review and interview, the center failed to ensure that all employees shall undergo background checks every five years.

“Evidence: 1. The staff record for Staff #5 contained a central registry background dated 7/10/2018. Staff #4 should have undergone a criminal background on or before 7/10/2023. 2. An administrator verified that an updated central registry background had been completed for staff #4 but could not locate the central registry background results.”

Rule 22.1-289.035-A.

Based on observation and interview, the center failed to ensure that staff-to-child ratios were maintained.

“Evidence: 1. Upon entering the Head Start 4?s classroom, the licensing inspector observed 13 children (ranging from 3 years old to school age) with 1 staff. The required ration is 1:10. 2. In the Head Start 3?s classroom, the licensing inspector observed 12 children (ranging from 3 years to school age) with 1 staff. The ration is 1:10. 3. Program Director acknowledged the classroom were out of ratio.”

Rule 8VAC20-780-350-B-4.

Based on observation, the center did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities and dietary restrictions.

“Evidence: The Head Start 3?s and Head Start 4?s classroos, had a list of children’s allergies, sensitivities, and dietary restrictions posted, but the list was not covered.”

Rule 8VAC20-780-40-M.

Based on review of child’s record, the center did not ensure to obtain all required information.

“Evidence: The record for child #4 did not contain, proof of the child’s age and identity, doctor’s contact information, and 2 emergency contacts did not contain addresses.”

Rule 8VAC20-780-60-A.

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to ensure that all staff complete a central registry background check within 30 days of employment. Evidence: 1. The record for Staff #2 did not contain a central registry background check. Staff #2?s employment date was 5/9/2023. 2. The director verified that a central registry background check had not been completed for staff #2.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-270-A

“Based on the observation and interview, the applicant did not ensure areas of the equipment of the center, inside and outside, will be maintained in a clean, safe, and operable condition. Evidence: 1. On the playground the landscaping borders around the perimeter of the designated play space, was cracked, splintered, and there was deteriorating wood which could cause entanglement of shoelaces and snag skin.”

Rule 8VAC20-780-270-A.

8VAC20-780-280-B

“Based on observation, the center failed to ensure that all hazardous materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. A spray bottle labeled bleach water was stored on top of a shelf in the back of the classroom in the art corner, located in classroom # 3.”

Rule 8VAC20-780-280-B.

8VAC20-780-550-P

“Based on record review, the center did not maintain a complete written record of children’s serious and minor injuries. Evidence: 1. The injury report for child # 6 dated 6/1/2023, did not contain documentation of the staff present, and the signature of the parent or a second staff. 2. The injury report for child # 7 dated 5/17/2023, did not contain future action to prevent recurrence.”

Rule 8VAC20-780-550-P.

Based on a review of three staff records and interview, the center did not ensure that one staff record contained all the required information.

“Evidence: 1) The licensing inspector reviewed the record for Staff #3, hired on 11/03/14. The record did not contain the staff member’s most recent central registry finding. 2) During interviews, a member of management reported the central registry for Staff #3 was received on 04/12/18, but the original document was misplaced and not maintained as required. A central registry finding is a background check required by the regulation entitled Background Checks for Licensed Child Day Centers and required to be in each staff record.”

Rule 8VAC20-780-70.