The Sabot School, Inc.

The center must obtain a completed national fingerprint check prior to service and by the end of the 30th day for new board members.

“Board member #6, who has been a board member for 11 months, did not have documentation of national fingerprint background check.”

Rule 22.1-289.036-B-2.

The center must request a search of the central registry prior to service and by the end of the 30th day for new board members.

“Board member #6, who has been a board member for 11 months, did not have documentation of the central registry request.”

Rule 22.1-289.036-B-3.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“Staff were not in sight supervision of three children ages 4 years for approximately five minutes.”

Rule 8VAC20-780-340-F.

The food container shall be sealed and clearly dated and labeled in a way that identifies the owner.

“1. In room #1, seven food containers did not have a date and two food containers did not have a name or date. 2. In room #2, seven food containers did not have a date.”

Rule 8VAC20-780-560-G.

Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“Staff #1 had no documentation of completed training and had been employed for 118 days.”

Rule 8VAC20-780-240-B.

Staff shall complete a minimum of 16 hours of training annually, appropriate to the age of children in care.

“Staff #6 did not have documentation of annual training.”

Rule 8VAC20-780-245-A.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“In the Rainbow and Forest room, chipped and peeling paint on the molding, windowsills, and walls.”

Rule 8VAC20-780-270-A.

REPEAT VIOLATION Based on a review of staff records and interview, the center did not ensure staff had the satisfactory results of the fingerprint-based national criminal background check prior to employment.

“Evidence: The record for staff #3 (employed: 10/09/2023) had fingerprint-based national criminal background check dated 10/13/2023.”

Rule 22.1-289.035-B-2.

Based on record review and interview, the center did not ensure staff records had documentation of a completed sworn statement or affirmation prior to the first day of employment.

“Evidence: 1. The record of staff #3 (employed: 10/09/2023) had documentation of a completed sworn statement or affirmation dated 10/13/2023.”

Rule 8VAC20-770-60-B.

Based on record review, the center did not ensure that all staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Evidence: 1. The record for staff #4 (employed: 2/16/2024) had documentation of the completed the Virginia Department of Education sponsored 10-hour orientation course on 7/08/2024. 2. A member of management confirmed that the two staff members had not completed the course within 90 days of employment.”

Rule 8VAC20-780-240-A.

Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“Evidence: In room #1, chipped and peeling paint was observed on the wall under a window.”

Rule 8VAC20-780-270-A.

Based on observation, the center failed to ensure that medication, except for those prescriptions designated otherwise by written physician’s order, shall be kept in a locked place using a safe locking method that prevents access by children.

“Evidence: The over the counter medication for child #5 was in the children’s bathroom unlocked and within reach of children.”

Rule 8VAC20-780-510-L.

Based on record review, the licensee did not ensure that there was a minimum of one lockdown drill practiced, yearly.

“Evidence: The facility did not have documentation of a lockdown drill for the 2023-2024 school year.”

Rule 8VAC20-780-550-F.

Based on record review and interview, the center did not ensure staff obtained fingerprint results prior to hire.

“Evidence: 1. The record for Staff #7 (employed 7/01/22) did not contain a fingerprint-based background check determination letter from the Office of Background Investigation prior to employment. Fingerprints were obtained on 07/26/2022”

Rule 22.1-289.035-B-2.

Based on review of records, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening (TB) at the time of employment and prior to coming in contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department..

“Evidence: The records for staff #1 (employed 3/16/22) id not have documentation of the TB screening or test. The documentation shall have been completed within the last 30 calendar days of the date of”

Rule 8VAC20-780-160-A.

Based on record review and interview, the center did not ensure that one out of four staff obtained fingerprint results prior to hire.

“1. The record of staff #4 (hire date unknown) did not have documentation of fingerprint-based background check results. 2. A member of management stated that she was unable to locate a record for staff #4.”

Rule 22.1-289.035-B-2.

Based on record review and interview, the center did not ensure one staff member’s record contained documentation of out-of-state child abuse and neglect search.

“Evidence: 1. The record for staff #3 did not have documentation of the out-of-state child abuse and neglect background check from Maryland. 2. The administrator stated that she did not have the out-of-state check for staff #3.”

Rule 22.1-289.035-B-4.

Based on record review and interview, the center did not ensure two board member records had documentation of a completed sworn statement or affirmation every five years from the date of the most recent sworn statement or affirmation.

“Evidence: 1. The records for board member #2 and board member #3 did not have documentation of an updated sworn statement or affirmation in the record. 2 A member of management stated that the sworn statement or affirmation could not be located for board member #2 and board member #3 had a sworn statement or affirmation dated 5/20/16 that had not been updated.”

Rule 22.1-289.036-A.

Based on record review and interview, the center did not ensure one staff record had documentation of a completed sworn statement or affirmation prior to the first day of employment.

“Evidence: 1. The record of staff #4 (hire date unknown) did not have documentation of a completed Sworn Statement. 2. A member of management stated that she was unable to locate a record for staff #4.”

Rule 8VAC20-770-60-B.

Based on a review of staff records, the center did not ensure that subsequent communicable tuberculosis (TB) screenings were conducted at least every two years from the date of the initial screening.

“Evidence: The record for staff #3 (date of initial TB screening 6/07/20) did not contain updated TB screening results as of 07/19/22.”

Rule 8VAC20-780-160-C.

Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“Evidence: 1. On the playground, a wooden climbing structure was observed leaning. The second platform is approximately two feet high and slopes toward the ground on one side. The third platform supporting the slide was approximately three feet high and sloping down toward one of the sides that supports the sliding board and the fourth platform which is four feet high was sloping toward the third platform. 2. One student was observed on the first platform of the climbing structure.”

Rule 8VAC20-780-270-A.

Based on documentation review and interview, the center did not develop written procedures that contain all the required information.

“Evidence: 1. The center’s written procedures have not been updated to reflect the requirements for the prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. 2. The administrator stated that the procedures had not been updated as of 7/19/22.”

Rule 8VAC20-780-40-K.

Based on observation, children’s food items were not clearly dated and labeled in a way that identifies the owner.

“Evidence: In classroom #1, seven children’s lunch boxes were not labeled and/or dated.”

Rule 8VAC20-780-560-G.

Based on a review of staff records and interview, the center did not ensure that each staff record contains all required information.

“Evidence: 1. Staff #4 did not have a record. 2. The administrator was unable to locate the staff file and reported that she was unaware if the staff member had a staff file.”

Rule 8VAC20-780-70.

Based on a review of five staff records and interview, the facility did not ensure that the required fingerprint check was completed within the last 90 days prior to the date of employment or prior to the first day of hire.

“Evidence: 1. The record for staff #2 (date of hire 10/18/21), did not contain a fingerprint-based background check determination letter from the Office of Background Investigation prior to employment. 2. The record for staff #4 (date of hire 11/29/21), had a fingerprint check dated 8/19/20 and a sworn statement dated 8/19/21 exceeding the 90 day expiration.”

Rule 22.1-289.035-B-2.

Based on observation and interview, the provider did not ensure that hazardous materials were kept in a locked place that prevents access to children.

Rule 8VAC20-780-280-B.

Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In room #4, two bottles of over-the-counter pain reliever, VIT C vitamins, Zinc vitamins and Elderberry vitamins were observed in an unlocked cabinet.”

Rule 8VAC20-780-510-L.