The Learning Experience Academy of Early Education

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #2, employed for one month, did not have documentation of requesting a central registry check, sex offender registry search, and a crimimal history check from a state that they have lived in the preceding five years. Staff #1 confirmed that the out of state background checks had not been requested and that Staff #2 was never left alone with children.”

Rule 22.1-289.035-B-4.

The center shall obtain documentation of additional immunizations once every six months for children under the age of two years.

“Child #4, 22 months old, did not have additional immunizations once every six months in the record. Documentation of the last immunization occured when Child #4 was 12 months old and overdue by ten months.”

Rule 8VAC20-780-130-E.

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“The center did not have documentation of an annual fire inspection. Documentation of the last fire inspection was overdue by two months.”

Rule 8VAC20-780-260-A.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe, and operable condition.

“In Classroom #2 and Classroom #3, the locks were broken on the cabinets. In Classroom #5, there was peeling paint on two walls.”

Rule 8VAC20-780-270-A.

Each restroom area provided for children shall be equipped with disposable paper towels.

“In the bathroom in Classroom #4, there were no disposable paper towels.”

Rule 8VAC20-780-320-B.

Long term prescription drug use may be allowed with written authorization from the child’s physician and parent.

“Child #6 has prescription medication on-site. The prescription medication has been administered for the last eight months. The center did not have documentation of authorization from the parent or physician.”

Rule 8VAC20-780-510-E.

If diaper ointment or cream is used, the cream or ointment shall be labeled with the child’s name and inaccessible to children.

“In Classroom #3, diaper creams were not labeled with the child’s name and a diaper cream was left out on a low counter, accessible to children.”

Rule 8VAC20-780-520-C.

When food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner.

“In Classroom #3, two packages of food were found in a child’s cubbie not labeled.”

Rule 8VAC20-780-560-G.

Documentation of at least two references to character, reputation, and competancy are to to checked prior to employment and include dates of contact.

“Staff #1 and Staff #2’s documentation of reference checks did not contain dates of contact.”

Rule 8VAC20-780-70.

Centers shall keep a record of medication given to children.

“Child #6 has a daily medication on site. The medication has been administered for a total of 10 days, 03/19/2026-04/01/2026. There is no record of the administration of Medication 1. Staff #4 confirmed that there was not a record kept of the medication given to Child #6.”

Rule 8VAC20-780-510-N.

Repeat Violation

“Staff records shall be kept for each staff person. Staff #1’s record, did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. Staff #1 has been employed for one month.”

Rule 8VAC20-780-70.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry from one state for Staff #3, who has been employed for eleven days. Staff #3 never supervised children alone.”

Rule 22.1-289.035-B-4.

Staff records shall be kept for each staff person.

“The record for Staff #3 did not contain documentation that the individual possesses the education, certification, and experience required by the job position.”

Rule 8VAC20-780-70.

Documentation of orientation training shall be kept by the center in a manner that allows for identification by individual staff member, is considered part of the staff member’s records, and shall include required information.

“The record for Staff #6 did not contain documentation of staff orientation. Staff #6 has been employed for one month.”

Rule 8VAC20-780-240-I.