Carolina Schwan
A family day home in Ashburn, Virginia 20147
20840 Apollo Terrace, Ashburn, Virginia 20147. (571) 439-6257.
Watch and the shortlist are kept with a free account, on every device. Your watch list. Virginia’s own record is on legacy.dss.virginia.gov.
The short answer
- 10 deficiencies in the last three years
- Jul 222026 the latest visit on record
- 9 children, its licensed capacity
Each figure’s source sits beside it, in its section below.
What these words mean4
- Inspection (survey)
- A visit by state inspectors, often unannounced, who check a place against the rules it must meet. For nursing homes and other places Medicare pays, CMS calls these visits surveys: a standard survey of a nursing home comes at least every 15 months, and a complaint survey whenever a complaint calls for one. Source: CMS; 42 CFR 488.308.
- Deficiency, citation, violation
- What inspectors write up when a place didn’t meet a rule: the rule, what they saw, and when. CMS calls it a deficiency; states may say citation or violation. It is the inspectors’ finding, not a court’s, and the place is usually asked for a plan to correct it. Source: CMS, statement of deficiencies (Form CMS-2567); each state’s licensing agency.
- Licence status
- Whether the state’s licence lets the place operate now, in the state’s own words: licensed, on probation (allowed to keep operating on conditions, after problems), provisional, pending or expired. Source: Each state’s licensing agency.
- Capacity
- The most people the licence or certification lets the place care for at once: residents, children, beds or apartments, as the state counts them. It isn’t how many are there now. Source: Each state’s licensing agency.
What did inspectors find?
10 inspections on record, the latest on Jul 22, 2026.
10 violations cited in the last three years.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Nov 5, 2026. Updated weekly.
When those deficiencies happened
10 deficiencies in 4 months of the last 36. Last cited Jul 2026. The last 3 years, to Nov 5, 2026.
| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2023 | Dec | |||||||||||
| 2024 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
| 2025 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
| 2026 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov |
Hover or focus a month to read it.
Hearth Record drew this from the dates and levels in the source’s own records.
Each deficiency, in its source’s words
Grouped by visit, newest first, with the level its source gave it.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Nov 5, 2026. Updated weekly.
Jul 22, 2026: inspection1 deficiency
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A child’s record shall contain name, address and telephone number of two designated persons to contact in case of an emergency if the parent cannot be reached and the child’s medical insurance policy number.
“The record for Child #1 was missing a second emergency contact and policy number of the medical insurance. Child #1 has been in care for over nine months.”
Jan 7, 2026: inspection4 deficiencies
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The provider shall obtain documentation of a physical examination by or under the direction of a physician prior to a child’s attendance or within 30 days after the first day of attendance.
“The provider has not obtained documentation of a physical examination for Child #1. Child #1 has been in care for almost 3 months and was present during the inspection.”
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Documentation of the orientation shall be signed and dated by the provider and substitute provider or by the provider and assistant.
“Documentation of orientation training was not found for Staff #3. Staff #3 has been a designated substitute provider for over 1 year.”
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The provider shall maintain written documentation of each caregiver’s annual training.
“Documentation of annual training for Staff #3 has not been maintained. Staff #3 has been a substitute provider for over 1 year.”
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8VAC20-800-80-C
“The provider shall document in the child’s record the method of verifying a child’s identity. The provider has not documented the method of verifying Child #1’s proof of identity. Child #1 has been in care for almost 3 months.”
Aug 7, 2024: inspection3 deficiencies
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8VAC20-800-100-A
“Based on child record review, documentation of a physical examination was not obtained within 30 days after the first day of attendance. Evidence: Child #6’s first day of attendance was dated 03/04/2024. Documentation of a physical exam was dated 05/30/2024.”
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8VAC20-800-90-A
“Based on review of child records, documentation that a child has been adequately immunized was not obtained before the child began attending. Evidence: Child #4’s first day of attendance was 03/04/2024. Documentation of immunizations was dated 05/30/2024.”
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8VAC20-800-90-C
“Based on child record review, documentation of additional immunizations for a child under age 2 was not obtained. Evidence: Child #6 is under the age of 2 years. The most recent documentation of additional immunizations were dated 09/08/2023.”
Jan 18, 2024: inspection2 deficiencies
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8VAC20-800-170-A
“Based on staff record review, a report of a TB screening for one staff was not obtained prior to coming into contact with children. Evidence: Staff #2 was hired on 06/23/2023. The TB screening on file was dated in January 2024.”
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8VAC20-800-80-A
“Based on child record review, the provider failed to obtain proof of identity for one child within 7 days of a child’s first day. Evidence: Child # 2 began care on 1/4/2024. Proof of identity has not been obtained by the Provider.”
Jan 26, 2023: inspection1 deficiency
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8VAC20-800-90-A
“Based on child record review, documentation that a child was adequately immunized before attending the family day home was not obtained. Evidence: Child #1 began care on 1/2/23. Documentation that the child was adequately immunized was not obtained until 1/7/23.”
Aug 18, 2022: inspection2 deficiencies
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8VAC20-800-70-A
“Based on review of children’s records, before a child’s first day of attendance, a parent was not provided information in writing. Evidence: Child #4 began care on 08/30/2022. information to parents was not provided until 09/01/2022.”
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8VAC20-800-90-A
“Based on review of children’s records, before 1 child began care, the provider did not obtain documentation that a child has been adequately immunized. Evidence: Child #4 began care on 08/30/2021. Immunizations on file were dated 09/28/2021.”
Jan 26, 2022: inspection2 deficiencies
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22.1-289.058
“Based on observation of the family day home a carbon monoxide detector was not equipped within the home. Evidence: The family day home does not have a carbon monoxide detector in the home.”
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8VAC20-800-60-B
“Based on child record review, two records were incomplete. Evidence: Child #1 and #2’s record had only one of two emergency contacts required.”
All 10 visits on record
| Date | Visit | What the record says |
|---|---|---|
| Jul 22, 2026 | Inspection | 1 violation cited |
| Jan 7, 2026 | Inspection | 4 violations cited |
| Jul 1, 2025 | Inspection | No violations cited |
| Feb 19, 2025 | Inspection | No violations cited |
| Aug 7, 2024 | Inspection | 3 violations cited |
| Jan 18, 2024 | Inspection | 2 violations cited |
| Jul 13, 2023 | Inspection | No violations cited |
| Jan 26, 2023 | Inspection | 1 violation cited |
| Aug 18, 2022 | Inspection | 2 violations cited |
| Jan 26, 2022 | Inspection | 2 violations cited |
Is it licensed?
- Family Day Home: Two Year license, expires Jul 19, 2027.
- Ages: Birth - 12 years 11 months.
Virginia Department of Education, Search for Child Day Care: each facility’s page. Checked Nov 5, 2026. Updated weekly.
Has Virginia acted against it?
- 0 complaint inspections on record.
- No complaint allegations published with findings.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations and Search for Child Day Care: each complaint’s page, with its allegations and findings. Checked Nov 5, 2026. Updated weekly.
Who does the caring?
- Virginia doesn’t publish staffing levels for individual providers. State rules set staff-to-child ratios by age.
Who owns it?
- Virginia’s search doesn’t list owners.
How is it rated?
- Virginia’s search doesn’t show a quality rating.
How does it compare nearby?
- Among 304 child care providers in Loudoun County, the middle value for violations cited in the last three years was 8; this one had 10.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Nov 5, 2026. Updated weekly.
| Place | Violations cited in the last three years |
|---|---|
| La Petite Academy - Ashburn | 35 |
| AVSP Youth Program | 2 |
| Crossroads United Methodist Church | 5 |
| KinderCare Learning Centers at Golden Meadow | 24 |
| Ashburn Presbyterian Church | 4 |
| Little Learners Academy LLC | 8 |
| Montessori Academy at Belmont Greene | 18 |
| St. David’s Episcopal Church and School | 3 |
| KinderCare Learning Centers #301766 | 37 |
| Carolina Schwan This child care provider | 10 |
| The Children’s Learning Laboratory | 10 |
| The Goddard School - Ashburn | 22 |
What the record doesn’t say
- Virginia doesn’t grade how serious a violation is, so no severity is shown.
- Virginia publishes a complaint’s allegations and findings only when its inspection found a violation and the records are linked.
- Virginia doesn’t publish staffing levels or owners for individual providers.
- A plan of correction sent late, or not at all, isn’t online: Virginia says to ask the inspector.
- Virginia’s pages show about the last five years of inspections; for older ones, Virginia says to contact the licensing inspector.
- Virginia says this information may not be accurate, up to date or complete, and shouldn’t be the only source in choosing care.
Sources
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Virginia Department of Education, Search for Child Day Care: each facility’s page.
Checked Nov 5, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
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Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations.
Checked Nov 5, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
-
Virginia Department of Education, Search for Child Day Care: each complaint’s page, with its allegations and findings.
Checked Nov 5, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
If you believe something here is wrong, a correction starts with the agency whose record this copies: Virginia Department of Education. Virginia’s own record is on legacy.dss.virginia.gov. If Hearth Record copied something wrongly, it will fix it and log the correction publicly, with its date: how corrections work.
This copy of the record was made on Nov 5, 2026.
From the provider
The public record above comes first. Anything the provider adds will appear here, below it, and say who wrote it.
Replies
None. Replies aren’t open yet. When they open, the provider will be able to answer any finding for free, and the reply will show beside that finding, unedited and dated.
Paid listing
None. Paid listings aren’t open yet. When they open, anything paid for will say “Paid by the provider”, and paying will never change a finding, a rating or the order of results.