La Petite Academy - Ashburn

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“The record for Staff #2 did not contain a sworn statement. Staff #2 is currently working and has been employed for two months.”

Rule 22.1-289.035-B-1.

Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children.

“The record for Staff #3 did not contain documentation of a negative tuberculosis screening. Staff #3 has been employed for four months and a half.”

Rule 8VAC20-780-160-A.

Prior to working alone with children and within seven days of the first day of employment, staff shall be provided in writing with the center’s information listed in 8VAC20-780-420 A and other required information.

“The record for Staff #2 did not contain documentation of having received the required information. Staff #2 is currently working and has been employed for two months.”

Rule 8VAC20-780-240-D.

Areas and equipment of the center, shall be maintained in a clean, safe and operable condition.

“* In the Pre-K room, the border of the area rug was curled up, posing a tripping hazard for children and staff. * Infant strollers were observed with visible dirt and grime. Staff confirmed that they were recently used.”

Rule 8VAC20-780-270-A.

Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date.

“The information in the record of Child #1 had not been updated and is overdue by almost three years.”

Rule 8VAC20-780-420-E-3.

Staff and children’s records shall be treated confidentially.

“The supplemental page of the most recent inspection was posted. The supplemental page contains confidential information and should not be posted.”

Rule 8VAC20-780-50-A.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“Children’s records did not contain all required information as follows: *Child #1 was missing the address of a second emergency contact. *Child #2 was missing the phone number and work place of each custodial parents. *Child #3 was missing the work place of one custodial parent.”

Rule 8VAC20-780-60-A.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record of child #1, who had been enrolled for two months.”

Rule 8VAC20-780-140-A.

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Staff #1, who has been employed for 126 days, did not have a CPR certification.”

Rule 8VAC20-790-600-D-1.

All staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care.

“Staff #1, who has been employed for 126 days, did not have a first aid certification.”

Rule 8VAC20-790-600-D-2.

The medication authorization shall be available to staff during the entire time it is effective.

“Two prescription medication for Child #3 and one prescription medication for Child #5 were kept in the center but a complete authorization form was not available for each.”

Rule 8VAC20-780-510-F.

8VAC20-780-560-G

“When food is brought from home, the food container shall be clearly dated and labeled. In the Toddlers Room fridge, there were four food containers for Child #4 that were not dated and labeled.”

Rule 8VAC20-780-560-G.

*REPEAT VIOLATION* Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child #1, enrolled for four months, was missing the phone number for the child’s physician and the parents’ place of work and work phone number. The record for Child #3, enrolled for four months, was missing the parents’ place of work and work phone number.”

Rule 8VAC20-780-60-A.

*Repeat violation*

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #2 (enrolled for two years), Child #3 (enrolled for 15 months), and Child #4 (enrolled for four months), were missing phone numbers for the parents’ place of work. Child #2 was also missing the address of a person to call in case of an emergency.”

Rule 8VAC20-780-60-A.

*REPEAT VIOLATION* Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“Staff #2, who has been actively working at the center for the past 9 months, did not have any completed reference verifications on file.”

Rule 8VAC20-780-70.

Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children.

“The screening for Staff #1 was completed one day after hire.”

Rule 8VAC20-780-160-A. From a complaint.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #1, who is working with children, has not yet completed this course which is overdue by thirteen days.”

Rule 8VAC20-780-240-A. From a complaint.

Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“Staff #1, who is working with children, has not yet completed this orientation training which is overdue by 3 months.”

Rule 8VAC20-780-240-B. From a complaint.

Within 30 days of the first day of employment, staff must complete orientation training in first aid and cardiopulmonary resuscitation (CPR), as appropriate to the age of the children in care.

“Staff #1, has not yet completed this training which is overdue by 2 months.”

Rule 8VAC20-780-240-E. From a complaint.

22.1-289.035-B-1

“Based on record review and interview, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) On the date of inspection, the record for Staff #1 (start date 07/29/2024) did not contain a completed Sworn Statement.”

Rule 22.1-289.035-B-1.

22.1-289.035-B-3

“Based on record review, it was determined that the center did not ensure that Central Registry search results were requested prior to the first date of employment. Evidence: 1) On the date of inspection, the record for Staff #1 (start date 07/29/2024) did not contain documentation that a CRS request was made prior to the date of employment.”

Rule 22.1-289.035-B-3.

22.1-289.035-B-4

Rule 22.1-289.035-B-4.

22.1-289.058

“Based on interview with the program director, the center is not equipped with at least one carbon monoxide detector. Evidence: 1) The program director stated that the center is not equipped with a carbon monoxide detector.”

Rule 22.1-289.058.

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee was submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The record for Staff #1 (start date 07/29/2024) did not contain a Tb screening.”

Rule 8VAC20-780-160-A.

8VAC20-780-240-B

“Based on record review, staff did not complete required orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1) The record for Staff #1 (start date 07/29/2024) did not contain documentation that the employee completed orientation training as required.”

Rule 8VAC20-780-240-B.

8VAC20-780-240-C

“Based on record review, staff’s orientation training did not include all required topics. Evidence: 1) The orientation training log in the record for Staff #3 did not contain documentation that staff had been trained in the following, as required: the center’s playground safety procedures; confidential treatment of personal information about children in care and their families; and prevention of and response to emergencies due to food and other allergic reactions.”

Rule 8VAC20-780-240-C.

8VAC20-780-240-D

“Based on record review, the center did not ensure that staff be provided in writing with the center’s information listed in 8VAC20-780-420 A and other required information. Evidence: 1) The records for Staff #1 and Staff #3 did not contain documentation of having received in writing the required information listed in 8VAC20-780-240-D.”

Rule 8VAC20-780-240-D.

8VAC20-780-260-A

“Based on documentation review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1) On the date of inspection, the most recent inspection report available for review was dated 08/12/2022.”

Rule 8VAC20-780-260-A.

8VAC20-780-270-A

Rule 8VAC20-780-270-A.

8VAC20-780-420-E-3

“Based on record review, the center did not request at least annually parent confirmation that the required information in the child’s record is up to date. Evidence: 1) The most recent review of the emergency information documented in the record for Child #5 was dated 07/13/2021.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-550-P

“Based on a review of 10 injury reports, it was determined that the facility did not ensure that the written record of children’s serious and minor injuries includes all of the required information. Evidence: 1) Four of the10 injury reports reviewed did not include the date and time when parents were notified. 2) Three of the 10 injury reports reviewed did not include one or two of the required signatures.”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“Based on records review, children’s records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the name, address and phone number of an additional person to contact in case of an emergency; the work phone number of both custodial parents; and the first date of attendance.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

Rule 8VAC20-780-70.

8VAC20-780-340-D

“Based on interview with the Director, the center did not ensure that in each grouping of children at least one staff member who meets the qualifications of a program leader or program director be regularly present. Evidence: 1) On the date of inspection, there were two staff in the Two’s Room. Neither of these staff had the qualifications of a program leader. Currently, a lead teacher is not assigned to the Two’s Room.”

Rule 8VAC20-780-340-D.

8VAC20-780-70

“Based on record review, staff’s records did not contain all required information. Evidence: 1) The record for Staff #2 did not contain the following: date of employment, documentation that two or more references as to character and reputation as well as competency were checked before employment; and name, address, and telephone number of a person to be notified in an emergency”

Rule 8VAC20-780-70.

8VAC20-780-160-A

Rule 8VAC20-780-160-A.

8VAC20-780-40-M

“Based on documentation review, the written list of children’s allergies maintained by the center was not current. evidence: 1) On the date of inspection, medication and documentation of allergies was kept in the record for Child #4. Child #4’s name was not included in the written list of children’s allergies.”

Rule 8VAC20-780-40-M.

8VAC20-780-510-P

“Based on medication review, expired medication was not returned to parents within 14 days nor disposed of by the center. Evidence: 1) On the date of inspection, medication with an expiration date of 09/2023, for Child #4 was in the center.”

Rule 8VAC20-780-510-P.

8VAC20-780-550-D

“Based on documentation review, emergency evacuation procedures were not practiced monthly. Evidence: 1) On the date of inspection, the 2023 emergency drills log provided for review, did not have an evacuation (fire) drill documented for the month of June 2023.”

Rule 8VAC20-780-550-D.

8VAC20-780-80-A

“Based on documentation review, the center did not maintain a written record of daily attendance. Evidence: 1) On the date of inspection, there were 10 children in attendance in the Two’s room. The attendance record had documented that only 9 children were in care.”

Rule 8VAC20-780-80-A.

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee is submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The Tb screenings in the records for Staff #1 through Staff #4 were dated as follows: Staff #1 (start date 03/15/2023 / Tb screening 03/23/2023), Staff #2 (start date 12/27/2022 / Tb screening 01/17/2023), Staff #3 (start date 12/05/2022 / Tb screening 01/04/2023), Staff #4 (start date 12//05/2022/ Tb screening 01/05/2023).”

Rule 8VAC20-780-160-A.

8VAC20-780-240-A

“Based on record review, staff did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) On the date of inspection, the record for Staff #3 (start date 12/05/2022) did not contain documentation of having completed the Virginia Department of Education-sponsored orientation course.”

Rule 8VAC20-780-240-A.

8VAC20-780-70

“Based on record review, staff records did not contain all required information. Evidence: 1) The records for Staff #2 and Staff #4 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

Rule 8VAC20-780-70.

8VAC20-780-40-M

“Based on observation, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8 was not available in each room or area where children are present. Evidence: 1) Although allergy a list with children’s allergies and dietary restrictions was available in each classroom, these lists included only the children in that specific classroom and not all children as required.”

Rule 8VAC20-780-40-M.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1) The records for Child #1, Child #2 and Child #3 did not contain first date of attendance.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on record review, when a reference to character and reputation as well as competency was taken over the phone, not all required information was documented. Evidence: 1) The records for Staff #1 and Staff #2 did not contain the date of contact that the reference check was taken. 2) The record for Staff #3 did not contain the date of contact that the reference check was taken and the signature of the person making call.”

Rule 8VAC20-780-70.