Karen Jordan

8VAC20-800-60-B

“A child’s record shall contain the following information; 1.Documentation of review of a child’s emergency contact information is required annually and it was overdue for child #2 by 4 months. 2.The insurance name and policy number of a child’s medical insurance is required and the record child #1 did not include the policy number.”

Rule 8VAC20-800-60-B.

8VAC20-800-800-B

“The provider shall review the emergency plan at least annually and update the plan as needed. The provider shall document in writing each review and update to the emergency plan. The most recent emergency plan available for review was from 2023.”

Rule 8VAC20-800-800-B.

Based on record review and provider interviews, the provider did not ensue to obtain documentation of a physical examination by or under the direction of a physician prior to a child’s attendance or within 30 days after the first day of attendance.

“Evidence: Provider confirmed Child #5?s record was missing a copy of a physical and the first date of attendance was 4-9-2024.”

Rule 8VAC20-800-100-A.

Based on record review and provider interviews, the provider did not ensue to maintain a written record of children in attendance each day.

“Evidence: The provider confirmed 4 out of 8 children observed were not listed on the daily attendance sheet.”

Rule 8VAC20-800-50-A.

Based on record review and provider interviews, the provider did not ensue to maintain a record for each enrolled child with all the required information.

“Evidence: The provider confirmed the following was missing from the children’s records; 1. Child #2?s record did not include the telephone number for one of the parents listed. 2. Child #1?s record did not include the employment telephone numbers for both parents listed.”

Rule 8VAC20-800-60-B.

Based on record review and provider interviews, the licensee did not ensure to obtain a Criminal History Records Check Prior to 1st Day of Employment.

“Evidence: Provider #2?s record did not include a Criminal Records Check ( CRC ) and first date of employment was 10-18-2023. Provider #1 confirmed they had not yet submitted the CRC .”

Rule 22.1-289.035-B-2.

Based on record review and provider interviews, the licensee did not ensure to obtain a completed Sworn Statement completed prior to 1st day of employment.

“Evidence: Provider #2?s record did not include a Sworn Statement and the first day of employment was 10-18-2023.”

Rule 8VAC20-770-60-B.

Based on record review and provider interviews, the licensee did not ensure to maintain a record for each caregiver.

“Evidence: Provider #1 verified there was not a record available for review for Provider #2 (first date of employment 10-18-23).”

Rule 8VAC20-800-120-A.

Based on record review and provider interviews, the provider did not ensue to obtain from each provider each caregiver at the time of hire and each adult household member prior to coming into contact with children a current report of Tuberculosis Screening (TB) form published by the Virginia Department of Health or a form consistent with it documenting the absence of tuberculosis in a communicable form.

“Evidence: Provider #2 did not have a copy of TB screening available for review. Provider #2 was 232 was observed working on 10-18-2023.”

Rule 8VAC20-800-170-A.

Based on record review and provider interviews, the provider did not ensue to maintain an up-to-date record at the family day home for each enrolled child with all the required information.

“Evidence: Provider #1 confirmed the record for Child #4 did not include the insurance policy number of the child’s medical insurance and one of the parents employment phone numbers.”

Rule 8VAC20-800-60-B.

Based on document review and provider interviews, the provider did not ensue the emergency evacuation procedures shall be practiced monthly with all caregivers and children in care during all shifts that children are in care.

“Evidence: Provider #1 confirmed they did not conduct a practice drill in the month of September 2023.”

Rule 8VAC20-800-830-A.

Based on observation and provider interviews, the provider did not ensue that during transportation of children the driver has met all the requirements.

“Evidence: Provider #1 transported 2 children for afterschool pick up on 10-18-2023 and they confirmed they did not have emergency supplies as required (first aid kit).”

Rule 8VAC20-800-990-B.

Based on observation and provider interviews, the provider did not ensure that potentially poisonous substances, materials and supplies such as, but not limited to, cleaning agents, disinfectants, deodorizers, plant care chemicals, pesticides, and petroleum distillates shall be stored away from food in areas inaccessible to children.

“Evidence: The following hazardous materials were observed and determined accessible to children. These items were labeled “keep out of reach of children” and labeled with at least one other statement “warning”, “flammable” and “hazardous”. 1. Insect killer and weed killer were in the unlocked shed in the outside play area 2. Laundry detergent, bleach, disinfectant and household cleaner observed in laundry room”

Rule 8VAC20-800-280.

Based on observation and provider interviews, the provider did not ensure all flammable and combustible materials such as, but not limited to, matches, lighters, lighter fluid, kerosene, turpentine, oil and grease products, aerosol cans, and alcohol shall be stored in an area inaccessible to children.

“Evidence: Spray paint, bug spray and a blow torc were all observed in the unlocked garage on a shelf.”

Rule 8VAC20-800-320-H.

Based on observation and provider interviews, the provider did not ensure that children over the age of two shall not have access to stairs with three or more risers that do not have protective barriers or guardrails on each side.

“Evidence: In the outside play area there are stairs with 3 risers and that do not have guardrails that lead to an outside deck.”

Rule 8VAC20-800-430-C.