Young Mens Christian Association of the Virginia Peninsulas-Hamp

Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children.

“1. There was 1 outlet cover missing in room #1, where children were present. 2. There were 3 outlet covers missing in room #2, where children were present. 3. There was 1 outlet cover missing in room #3. Children were not currently present in this room.”

Rule 8VAC20-780-290-3.

8VAC20-780-40-E

Rule 8VAC20-780-40-E.

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Two cans of shaving cream with the warning label “Keep out of reach of children” were observed unlocked on a window sill accessible to children in classroom #2.”

Rule 8VAC20-780-280-B.

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee’s first day of employment. Staff #3, Staff#4, who had been employed for over two weeks, did not have a central registry search requested.”

Rule 22.1-289.035-B-3.

Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“In Staff #2, Staff#3, Staff#4, records, there was no orientation documentation found and it was over 10 days of the date of assuming job responsibilities.”

Rule 8VAC20-780-240-B.

8VAC20-780-270-A

“The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition. There multiple benches in the small gym with visibly cracked corners.”

Rule 8VAC20-780-270-A.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“At approximately 2:19 p.m. on 6/26/25, there were 27 children present in Classroom 2, but only 25 were marked present on the attendance record.”

Rule 8VAC20-780-80-A.

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The notice of intent dated March 26, 2025 and special order, dated April 15, 2025, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent central registry check for staff #4 was overdue by a year and 11 months.”

Rule 22.1-289.035-A.

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for more than 3 months, did not have documentation of requesting a central registry check from one state and no documentation of results of central registry check from a different state.”

Rule 22.1-289.035-B-4.

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #4, Child#6, who had been attending for eight months, did not have documentation of an immunization record on file. Child#7, who had been attending for one month, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

(Repeat Violation) The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

“The licensee did not ensure the center’s own supervision (group management) policies and procedures were followed on May 21, 2025, when each counselor is assigned a group and required to know the names and number of every child in assigned group.”

Rule 8VAC20-780-40-E.

(Repeat violation) When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On February 28, 2025, Child#1(6 years old) was left unattended on the center’s bus during the afterschool program. Child#1 was not supervised by staff for approximately 11 minutes. Staff#3 discovered Child#1 was not accounted for at the center and initiated a search for Child#1. Child#1 was found asleep on the bus by Staff#4.”

Rule 8VAC20-780-340-A.

(Repeat violation) Each group of children shall have at least one staff member who meets the qualifications of a program leader.

“On February 28, 2025, Staff#1 was the assigned rider to supervise the school age children on their center’s bus transport. Staff#1 did not meet qualification of a program leader.”

Rule 8VAC20-780-340-D.

(Repeat violation) Children under 10 years of age shall always be within actual sight and sound supervision of staff.

“On February 28, 2025, Child#1 (6 years old) was without actual sign and sound supervision of staff for approximately 11 minutes.”

Rule 8VAC20-780-340-F.

The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

“The licensee did not ensure the center’s own transportation and supervision policies and procedures were followed on February 28, 2025, when a six year old child was left unattended on the center’s bus for approximately 11 minutes.”

Rule 8VAC20-780-40-E.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe, and operable condition.

“There were multiple areas of deteriorating wood on the flooring at the smaller gymnasium exit door.”

Rule 8VAC20-780-270-A.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On October 31, 2024, Child #1 (6 years old) left the center alone, and was found by a person unknown to the child or the center’s staff, near a softball field located behind the center. Child #1 was not supervised by staff for approximately 30 minutes. The child was returned to the center by a local agency representative. The staff were not aware that the child was gone until they were returned to the center.”

Rule 8VAC20-780-340-A.

Each group of children shall have at least one staff member who meets the qualifications of a program leader.

“On October 31, 2024, Staff #2 and Staff #3 were assigned to a school age group of children. Neither staff member met the qualifications of a program leader.”

Rule 8VAC20-780-340-D.

Children under 10 years of age shall always be within actual sight and sound supervision of staff.

“On October 31, 2024, Child #1 (6 years old) was not within actual sight and sound supervision of staff for approximately 30 minutes.”

Rule 8VAC20-780-340-F.

The required ratio for children school age eligible up to 9 years is one staff per eighteen children.

“Staff#1 was supervising thirty-one children (youngest child being six) in the gymnasium on October 31, 2024”

Rule 8VAC20-780-350-B-5.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A bottle of hand sanitizer with warning labels, “Keep out of reach of children and flammable,? were unlocked in the area where children in care were present within reach of children.”

Rule 8VAC20-780-280-B.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information.

“The record for Child#5 was not found for review. The child was present during the inspection.”

Rule 8VAC20-780-60-A.

Based on review of staff records and interview, the center did not ensure to obtain all background checks within the past five years.

“Evidence: In Staff#3’s record (date of hire: 05/01/21) the last dated central registry was 07/27/18 and results of fingerprint based background check is 05/21/18. Interview with staff confirmed the documents available for review during the inspection.”

Rule 22.1-289.035-A.

Based on observations, the center did not ensure all hazardous substance were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1. In the Youth watch room, there was a bottle of disinfectant cleaner labeled observed on the top of the cabinet with the labels “ keep out of reach of children” and “caution” with the door unlock and accessible to children in care.”

Rule 8VAC20-780-280-B.

Based on review of staff records and interview, in 1 of 4 records the center did not ensure to obtain a central registry finding within 30 days of employment or volunteer service.

“Evidence: 1. In Staff#3’s record (date of hire: 10/02/23) there was no central registry findings found. 2. Interview with staff confirmed the central registry findings were not available for review during the inspection.”

Rule 8VAC20-770-60-C-2.

Based on children’s record review and interview, in 1 of 7 records the center did not ensure to obtain documentation of a physical examination within 30 days after the first day of attendance.

“Evidence: 1. In Child#3’s record (start date: 08/28/23), there was no documentation of a physical examination found. 2. Interview with staff confirmed the physical examination documentation was not available for review during the inspection.”

Rule 8VAC20-780-140-A.

Based on observations and photographs, the center did not ensure all areas and equipment of the center, inside and outside, shall be maintained in a clean, safe, and operable condition.

“Evidence:1. In the large gymnasium occupied by the children in care, there were multiple tears, observed on the blue protective wall padding exposing the foam interior and accessible to the children in care. 2. Photographs of the gymnasium protective wall padding taken during the inspection.”

Rule 8VAC20-780-270-A.

Based on review of staff records and interview, the center did not ensure to obtain a central registry finding within 30 days of employment or volunteer service.

“Evidence: In Staff#4’s record (date of hire: 05/08/23), there was no central registry findings available for review. Interview with staff confirmed results not being available during the inspection.”

Rule 8VAC20-770-60-C-2.

Based on review of children’s record and interview, the center did not ensure to obtain a physical examination for each child.

“Evidence: In Child#7’s record, there was no physical examination documentation found for review. Interview with staff confirmed the physical documentation was not available for review during the inspection.”

Rule 8VAC20-780-140-A.

Based on review of staff records and interview, the center did not ensure to obtain documentation of a negative tuberculosis screening.

“Evidence: In Staff#2’s record (date of hire: 06/02/23), there was no documentation of a negative tuberculosis screening found. Interview with staff confirmed the documentation was not available for review.”

Rule 8VAC20-780-160-A.

Based on observations and photographs, the center did not ensure all areas and equipment of the center, inside and outside maintained in a clean, safe, and operable condition.

“Evidence: 1. In the Youth watch room, there were multiple cracked corners on the seating area observed on two of the benches. 2. There was observation of an orange extension cord in the walkways creating a tripping hazards. 3. Observation of the playground area where there were multiple protruding screw on the barrier surrounding the playground equipment.”

Rule 8VAC20-780-270-A.

Based on observation and photograph, the center did not ensure all hazardous substances were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1. In the Youth watch room, there was a bottle of disinfectant cleaner observed on the top of the paper towel dispenser with the labels “ keep out of reach of children” and “caution”. 2. Photograph of observation during the inspection.”

Rule 8VAC20-780-280-B.

Based on observation, the center did not ensure compliance of staff to children ratios whenever children are in care.

“Evidence: In the Youth watch room, there was observation of Staff#1 supervising Groups 1-4 alone with a total of 36 school age children. Interview with confirmed the assigned staff was not present in the room to provide direct supervision.”

Rule 8VAC20-780-350-B-6.

Based on review of children’s record and interview, the center did not ensure to obtain all information for children’s records.

“Evidence: In Child#1’s record, there was not a complete address found for one of the emergency contacts. In Child#4’s record, there was no name, phone number, and address found for emergency contact #2. Interview with staff confirmed the information available for review during the inspection.”

Rule 8VAC20-780-60-A.

Based on review of staff records and interview, the center did not ensure to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years.

“Evidence: In Staff#2’s record (date of hire: 05/26/22), there was no results of an out of state central registry search found. Interview with staff confirmed the results were not available for review.”

Rule 22.1-289.035-B-4.

Based on review of children’s record and interview, the center did not ensure physical examination and immunization reports were signed by a physician, his designee, or an official of a local health department.

“Evidence: In Child#2’s record (start date: 8/29/22)there were no signatures by a physician found for each report. Interview with staff confirmed available documents for review during the inspection.”

Rule 8VAC20-780-150-B.

Based on review of staff records and interview, the center did not ensure each staff submit documentation of a negative tuberculosis screening.

“Evidence: In Staff#2’s (date of hire: 05/26/22) and Staff#3’s (date of hire: 06/07/22) records there were no TB documentation found. Interview with staff confirmed the documentation was not available for review during the inspection.”

Rule 8VAC20-780-160-A.

Based on observations, the center did not ensure all areas and equipment of the center are maintained in a clean, safe, and operable condition.

“Evidence: The following observations were made at the center during the inspection on April 4, 2023: 1. There was multiple areas throughout the gymnasium with visible trash to include empty food and drink wrappers, movable dirt, and torn papers. 2. There was a large visible hole with the inside material exposed. 3. The pole structure nearby the basketball hoop was observed torn in multiple areas. 4. The base board molding is cracked exposing the brick in the multipurpose room.”

Rule 8VAC20-780-270-A.

Based on review of staff record and interview, the center did not ensure staff have a current certification in cardiopulmonary resuscitation (CPR).

“Evidence: In Staff#3’s record (date of hire: 06/07/22), there was no current certificate for CPR found. Interview with staff confirmed the documentation was not available during the inspection.”

Rule 8VAC20-780-530-A-1.

Based on review of staff records and interview, the center did not ensure a staff have a current certification in first aid.

“Evidence: In Staff#3’s record (date of hire: 6/07/22), there was no current first aid certificate found. Interview with staff confirmed the documentation was not available for review during the inspection.”

Rule 8VAC20-780-530-A-2.

Based on review of staff records and interview, the center did not ensure all staff has current certification in cardiopulmonary resuscitation (CPR).

“Evidence: 1. In Staff#3’s record (date of hire: 03/07/22), the current CPR certificate was not found. 2.In Staff#4’s record (date of hire: 5/14/18), the CPR certificate expired on 06/08/2020. 3. Interview with staff confirmed the current CPR documents were not available for review during this inspection.”

Rule 8VAC20-790-600-D-1.

Based on review of staff records and interview, the center did not ensure to obtain all central registry findings within 30 days of employment or volunteer service.

“Evidence: In Staff#3’s record (date of hire: 03/07/22), there were no central registry findings found. Interview with staff confirmed the central registry findings were not available for review during this inspection.”

Rule 8VAC20-770-60-C-2.

Based on review of staff records and interview, the center did not ensure all staff documentation of tuberculosis (TB) screening was completed every two years.

“Evidence: In Staff# 2’s record (date of hire 6/18/21) the last dated TB was 08/31/20. In Staff#4’s record (date of hire: 05/14/18) the last dated TB was 11/22/19. Interview with staff confirmed these were the most recent screening available during the inspection.”

Rule 8VAC20-780-160-C.

Based on observations, the center did not ensure all areas and equipment of the center, inside and outside, shall be maintain in a clean safe and operable condition.

“Evidence: 1.The center’s multipurpose room was observed with cracked ceiling tiles and hanging and cracked lighting fixtures which present safety concerns during children’s indoor activity time. 2. The pole structure nearby the basketball hoop was observed torn in multiple areas. 3. The base board molding is cracked exposing the brick in the multipurpose room.”

Rule 8VAC20-780-270-A.

Based on observation, the center did not ensure all hazardous substances were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In the center’s arts and crafts room, the door was observed unlocked which contained multiple disinfectant cleaners, wipes with the labels, “keep out of reach of children” and “warnings”.”

Rule 8VAC20-780-280-B.

Based on observation and interview, the center did not ensure to utilize individual place for each child’s personal belongings.

“Evidence: During the inspection, there were multiple book bags belonging to the children in care observed on the floor areas which could cause tripping hazardous and on the bench areas. Interview with staff confirmed the basket stacked on the wall were not being utilize for children’s personal belongings as intended.”

Rule 8VAC20-780-430-K.

Based on interview with staff, the center did not ensure an annual approval from health department was completed.

“Evidence: Interview with staff confirmed an annual health inspection was not available for review during this inspection.”

Rule 8VAC20-780-260-B.

Based on review of staff record and interview, the center did not ensure to obtain all TB screening documentation at the time of employment or prior to coming into contact with children.

“Evidence: 1. In Staff#1’s record (date of hire:1/26/22), the TB screening documentation provided for review was incomplete. 2. Interview with staff confirmed a completed TB screening was not available for review during the inspection.”

Rule 8VAC20-780-160-A-1.

Based on interview with staff, the center did not ensure an annual approval from health department was completed.

“Evidence: Interview with staff confirmed an annual health inspection was not available for review during this inspection.”

Rule 8VAC20-780-260-B.