Karter School of One Loudoun

The center shall notify the parent by the end of the day of any known minor injuries.

“On October 2, 2026 at approximately 11:30am, Child #1 reported to Staff #2 that another student hit them in the face with a water bottle. Staff #2 gave Child #1 an ice pack. Staff did not notify the parent by the end of the day of any known minor injuries.”

Rule 8VAC20-780-550-O. From a complaint.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence.

“On October 2, 2026, Child #1 had a minor injury and the center did not maintain a written record the day of occurrence. Staff stated the written record for the injury October 2, 2026 was written on October 14th, 2026.”

Rule 8VAC20-780-550-P. From a complaint.

When a child’s clothing or diaper becomes wet or soiled, the child shall be cleaned and changed immediately.

“On August 12, 2026, after Child #1’s diaper (2 year old) became soiled, staff #1 did not thoroughly clean the child while diapering.”

Rule 8VAC20-780-500-B.

Cribs, cots, mats and beds used by children other than infants during the designated rest period or during evening and overnight care shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges.

“It was observed in the New Delhe classroom, that three children were not sleeping with a top cover and bottom cover or a one piece covering which is open on three edges.”

Rule 8VAC20-780-450-A.

Repeat Violation The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

“The findings from the most recent inspection, dated 2/23/2026, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

Repeat Violation When staff are supervising children, they shall always ensure their care, protection, and guidance.

Rule 8VAC20-780-340-A. From a complaint.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

Rule 8VAC20-780-340-F. From a complaint.

Repeat Violation The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

Rule 8VAC20-780-40-E. From a complaint.

The center shall ensure that during transportation of children at least one staff member or the driver always remains in the vehicle when children are present.

“On 11/03/2025, Staff #1 did not remain in the vehicle with Child #1 (age 7) after parking the vehicle.”

Rule 8VAC20-780-580-C. From a complaint.

Staff shall verify that all children have been removed from the vehicle at the conclusion of any trip.

Rule 8VAC20-780-580-K. From a complaint.

The required ratio for children age 2 years old is one staff per eight children.

“On September 15, 2025, the daily student attendance record documented the Tokyo classroom being over ratio from approximately 9:02am until 4:08pm (youngest child 35 month old) with two staff supervising.(20 children until 2:14pm, 18 children until 4:08pm). On September 16, 2025, two staff were observed supervising 20 children in the Tokyo classroom (youngest child 35 month old) from approximately 10:50am until 1:00pm. The attendance record documented the classroom being over ratio from approximately 9:00am until 1:00pm. (20 children until 11:08am and then 19 children until 1:00pm).”

Rule 8VAC20-780-350-B-3. From a complaint.

With a parent’s written permission and a written assessment by the program director and program leader, a center may choose to assign a child to a different age group if such age group is more appropriate for the child’s developmental level and the staff-to-children ratio and group size shall be for the established age group.

“Child A (at age 34 months old) was moved to the Florence 3 year old Classroom on 8/25/2025 without the program directors written assessment. Child B (at age 35 months old) was moved to the Tokyo 3 year old Classroom on 9/15/2025 without parent’s written permission and a written assessment by the program director and program leader.”

Rule 8VAC20-780-350-Q. From a complaint.

Repeat Violation When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On August 25, 2025, while sitting at a table a 2 year old child pushed their chair against the table causing them to fall backwards and hit the floor. The child became visibly upset. Three staff were working in the classroom and did not provide care, protection or guidance to the child. All three staff stated they did not see the child fall.”

Rule 8VAC20-780-340-A. From a complaint.

In order to promote the child’s physical, intellectual, emotional, and social well-being and growth, staff shall interact with the child and one another to provide needed help, comfort, support and promote ways of getting along.

Rule 8VAC20-780-400-A. From a complaint.

Staff shall sit with children during meal times.

“On 8/25/2025, three staff were observed standing and walking around the classroom while eating during lunch time and not sitting with the children eating in the 2 year old classroom.”

Rule 8VAC20-780-560-L. From a complaint.

Repeat Violation When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On 7/10/2025, Staff #2 observed Staff #1 roughly handling Child A(16 months) for approximately 6 minutes and did not intervene to protect her from Staff #1.”

Rule 8VAC20-780-340-A.

Repeat Violation The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

“The center’s discipline policies including acceptable and unacceptable discipline measures titled “Forbidden Actions and Behavior Policy” states “never use physical punishment, striking a child, roughly handling or shaking a child for any reason at any time.” It also states “If a team member witnesses such violations, they must document and report them to the Director.” Staff #1 roughly handled Child A (16 month old) on 7/10/2025 and the actions were observed by Staff #2. Staff #2 did not report these actions to the Director and did not document the incident.”

Rule 8VAC20-780-40-E.

The following acts are forbidden: physical punishment, striking a child, roughly handling or shaking a child.

“On 7/10/2025, Staff #1 roughly handled Child A (age 16 months) with excessive force. There were multiple visible bruises on her back (two hand print shape bruises on the child’s back) and scratches on her upper thigh as a result of the incident.”

Rule 8VAC20-780-410-1.

The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“The current written list of all children’s allergies, sensitivities and dietary restrictions was posted in Room 112A, but it was missing the cover sheet to keep it confidential.”

Rule 8VAC20-780-40-M.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years prior to employment.

“Staff #1, employed for 11 months, did not have documentation of the Out-of-State Criminal History Records Request or Out of State Sex Offender Registry Search from one state prior to employment.The center obtained Out of State Sex Offender Registry results during the inspection and requested the Out-of-State Criminal History Record during the inspection.”

Rule 22.1-289.035-B-4.

Repeat Violation The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

Rule 8VAC20-780-40-E. From a complaint.

Prescription and nonprescription medication shall be given to a child according to the center’s written medication policies; and only with written authorization from the parent.

“Though there was no written parent authorization to administer a nonprescription medication to two-year old Child #1, Medication #1 was administered to Child #1 on January 14, 2025 at approximately 12:06pm. Medication #1 belonged to the center and was not supplied by the parent/guardian.”

Rule 8VAC20-780-510-B. From a complaint.

8VAC20-790-600-D-1

“Repeat Violation All staff who work directly with children shall have within 90 days of the date of employment, must have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration; Staff #1, who has been actively working at the center for the past 5 1/2 months, did not have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-2

“Repeat Violation All staff who work directly with children shall have within 90 days of the date of employment, must have current certification in first aid appropriate to the ages of children in care. Staff #1, who has been actively working at the center for the past 5 1/2 months, did not have current certification in first aid appropriate to the ages of children in care.”

Rule 8VAC20-790-600-D-2.

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The findings from the most recent inspection, dated 7/31/2024, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee’s first day of employment. The sworn statement for Staff #8, who is currently working, was dated four weeks after their first day of employment.”

Rule 22.1-289.035-B-1.

22.1-289.035-B-3

“Repeat Violation The center must receive the central registry results by the end of the 30th Day of employment for staff. Staff #12, who had been employed for over 7 months and Staff #13, who had ben employed for over 5 months did not have a central registry search results by the end of 30th Day .”

Rule 22.1-289.035-B-3.

8VAC20-780-130-E

“The center shall obtain documentation of additional immunizations once every six months for children under the age of two years. Child #5, who had been attending for 9 months and under the age of two years old, did not have documentation of additional immunizations once every six months on file. The last immunization record was dated over 9 months ago.”

Rule 8VAC20-780-130-E.

8VAC20-780-160-A

“Repeat Violation Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #3 TB was dated more than 38 days prior to the date of employment., and Staff #8 TB was dated more than 40 days prior to the employment.”

Rule 8VAC20-780-160-A.

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #15, who is working with children, has not yet completed this course which is overdue by 2 1/2 months.”

Rule 8VAC20-780-240-A.

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. In the 112 A classroom, the cleaning solution was placed on the changing table, out of reach of children. In the 114 A classroom, the Clorox wipes was placed on a high shelf, out of reach of children and two Lysol toilet bowl cleaning products were on the bathroom floor near the toilet.”

Rule 8VAC20-780-280-B.

8VAC20-780-280-G

“If hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents and shall not resemble food or beverage containers. In room 112 A, a plastic spray bottle of cleaning solution was not clearly labeled with the contents. In 101 B, a plastic spray bottle of cleaning solution was not clearly labeled with the contents.”

Rule 8VAC20-780-280-G.

8VAC20-780-320-B

“Each restroom area provided for children shall be equipped with soap, toilet paper, and disposable towels or an air dryer within reach of children. In classroom 117 A bathroom, there were no disposable towels within reach of children.”

Rule 8VAC20-780-320-B.

8VAC20-780-40-J

“Injury prevention procedures shall be updated at least annually based on documentation of injuries and a review of the activities and services. The center’s injury prevention procedures was last updated 15 months ago.”

Rule 8VAC20-780-40-J.

8VAC20-780-50-A

“Staff and children’s records shall be treated confidentially. In classroom 115 A, three children’s confidential information regarding food restrictions were posted on the refrigerator of the classroom.”

Rule 8VAC20-780-50-A.

8VAC20-780-500-B

“Repeat Violation The diapering area shall have the following the appropriate disposal container during disposal as required by subdivision 6 of this subsection and a leakproof covered receptacle for soiled linens. In classroom 117 A, there was no disposal container or receptacle near the diapering area.”

Rule 8VAC20-780-500-B.

8VAC20-780-60-A

Rule 8VAC20-780-60-A.

8VAC20-780-60-A-8

Rule 8VAC20-780-60-A-8.

8VAC20-780-340-A

Rule 8VAC20-780-340-A.

Based on documentation review, observation of video footage recording and interviews, the center did not ensure that the center’s activities and services were maintained in compliance with these standards and the center’s own policies and procedures that are required by these standards. Evidence: 1. The center’s policy on playground and supervision states: “Team members should be involved with children, observing them at play and guiding them toward productive activities. Ninety (90) percent of all accidents in preschools happen on playgrounds, so active supervision of children is a must. Please do not congregate in groups with other teachers and chat. Observe the “triangle rule” and maintain stations amongst the children to ensure their safety . Chairs are not allowed outside. In order to maintain maximum supervision, sitting is not allowed.?

Rule 8VAC20-780-40-E.

8VAC20-790-600-D-1

“Based on review of training, one staff member did not have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1. Staff member A (hire date 2/05/2024) was not current in CPR and had worked for the center more than 90 days.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-2

“Based on review of training, one staff member did not have current certification in first aid appropriate to the ages of children in care. Evidence: 1. Staff member A (hire date 2/05/2024) was not current in First Aid Training and had worked for the center more than 90 days.”

Rule 8VAC20-790-600-D-2.

8VAC20-770-60-C-2

“Based on review of staff records, the center did not obtain the central registry findings within 30 days of employment for one staff member. Evidence: 1. Staff #5 (Date of hire 1/02/2024) did not have the central registry findings in their file . 2. Staff #7 (Date of hire 3/07/2024) did not have the central registry findings in their file . 3.Staff #8 (Date of hire 3/04/2024) had a central registry finding dated 5/05/2024 and was received after more than 30 days of hire.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-140-A

“Repeat Violation Based on review of children’s records, the center did not have documentation of a physical in each child’s file prior to or within 30 days of attendance. Evidence: 1. Child #5 (start date 7/17/2023) did not have documentation of a physical prior to or within 30 days of attendance.”

Rule 8VAC20-780-140-A.

8VAC20-780-160-A

“Based on review of staff records, the center did not obtain the documentation of a negative tuberculosis screening prior to hiring and within 30 days of employment. Evidence: 1. Staff #4 (Date of hire 5/06/2024) had a tuberculosis screening or test dated 5/13/2024 and was received after the hire date..”

Rule 8VAC20-780-160-A.

8VAC20-780-290-A-3

“Based on observation, the center failed to cover all unused electrical outlets accessible to children under five years of age with child resistant protective covers. Evidence: 1. In Room 120 A, the outlet cover was not slid over to protect the unused electrical outlet from children. The staff member stated the outlet cover does not work.”

Rule 8VAC20-780-290-A-3.

8VAC20-780-500-B

Rule 8VAC20-780-500-B.

8VAC20-780-60-A-8

“Repeat Violation Based on review, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Four children were listed on the allergy list that had diagnosed food allergies without a written care plan for each child at the center.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-70

“Repeat Violation Based on record review, staff records did not include all required information. Evidence: 1. Staff #1 (Date of hire 4/29/2024) did not have two references in their file. 2. Staff #7 (Date of hire 3/07/2024) had only one references and needed one more for their file. 3. Staff #9 (Date of hire 4/22/2024) did not have two references in their file.”

Rule 8VAC20-780-70.

8VAC20-780-340-A

“Based on interviews, staff failed to always ensure the care, protection and guidance of one child. Evidence: 1. Approximately a few months ago, Staff #1 confirmed that she accidently fed two infants with the same spoon, while feeding them at the same time.”

Rule 8VAC20-780-340-A. From a complaint.

8VAC20-780-140-A

“Based on review of children’s records, the center did not have documentation of a physical in each child’s file prior to or within 30 days of attendance. Evidence: 1. Child #2 (start date 8/21/2023) did not have documentation of a physical prior to or within 30 days of attendance.”

Rule 8VAC20-780-140-A.

8VAC20-780-270-A

“Repeat Violation Based on observation, equipment of the center inside was not maintained in a safe and operable condition. Evidence: 1. In the bowling room, a blue sofa had a rip approximately 2 inches long that was covered by tape.”

Rule 8VAC20-780-270-A.

8VAC20-780-40-M

“Based on review, the center did not maintain a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan and kept confidential in each room or area where children are present. Evidence: 1. In classroom 119A and in the back school age classroom, the allergy list did not have a cover sheet and the child’s allergies and/or food preferences were visible. 2. Child K had an allergy action plan for a food allergy and was listed as only having a food preference.”

Rule 8VAC20-780-40-M.

8VAC20-780-500-B

“Based on observation, the center did not follow all diaper changing requirements. Evidence: 1. In classroom 119A, the trashcan used to dispose of diapers had a spinning top and was not foot operated or used in such a way that neither the staff member’s hand nor the diaper touches the exterior surface of the storage system.”

Rule 8VAC20-780-500-B.

8VAC20-780-510-P

“Repeat Violation Based on review of medication, the center had medications that had not been returned to the parent or disposed of after 14 days of an authorization expiring. Evidence: 1. Child J had one emergency medication authorization that expired on 9/25/2023 and had not been returned to the parent of disposed of within 14 days.”

Rule 8VAC20-780-510-P.

8VAC20-780-540-E

“Based on observation and interview, the center did not have a working battery operated radio in the building. Evidence: 1. The center had a radio, but did not have batteries to operate it.”

Rule 8VAC20-780-540-E.

8VAC20-780-60-A

“Based on record review, children’s records did not have complete information. Evidence: 1. Child #3 and Child #4 did not list previous child care and schools attended by the child in their record. 2. Child F had an allergy action plan dated 8/18/2022 and did not have confirmation of up to date information in the child’s file at least annually.”

Rule 8VAC20-780-60-A.

8VAC20-780-60-A-8

Rule 8VAC20-780-60-A-8.

8VAC20-780-70

“Based on record review, staff records did not include all required information. Evidence: 1. Staff #4 (Date of hire 12/04/2023) had two references dated 12/06/2023 and 12/11/2023.”

Rule 8VAC20-780-70.

8VAC20-780-510-P

“Based on review of medication, the center had two medications that had not been returned to the parent or disposed of after 14 days of an authorization expiring. Evidence: 1. One child had two medications at the center that had authorizations that had expired on 8/22/2023 and 8/27/2023. The parent had not picked up the medication within 14 days or renewed the authorization and the center did not dispose of the medication.”

Rule 8VAC20-780-510-P.

8VAC20-780-80-A

Rule 8VAC20-780-80-A.

8VAC20-780-270-A

Rule 8VAC20-780-270-A.

8VAC20-780-550-A

“Based on interview and review of the emergency preparedness plan, the center’s plan was not developed in consultation with local and state authorities. Evidence: 1. Staff stated it had not been developed in consultation with local and state authorities.”

Rule 8VAC20-780-550-A.