Our Little School LLC

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent sworn disclosure for Staff #2 was overdue by one month.”

Rule 22.1-289.035-A.

8VAC20-780-260-A

“The center shall provide an annual fire inspection report. The annual fire inspection was completed five months late.”

Rule 8VAC20-780-260-A.

8VAC20-780-420-E-3

“Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date. The information in the records of child #2 and child #3 had not been updated in over 19 months which is overdue by seven months.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-70

“The center shall have in each staff person’s record documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. Staff #2, identified and working as a lead teacher for over two months, did not have documentation of education, certification and experience to meet qualifications of lead teacher in the record.”

Rule 8VAC20-780-70.

8VAC20-790-600-D-1

“Staff shall have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Staff #2 did not have a current certification, CPR training was expired by three days.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-2

“Staff shall have current certification in first aid appropriate to the ages of children in care. Staff #2 did not have a current certification, first aid training was expired by three days.”

Rule 8VAC20-790-600-D-2.

8VAC20-790-600-F

“Staff who work directly with children shall, in addition to preservice and orientation training, annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course. Staff #2 updated health and safety training was seven weeks overdue.”

Rule 8VAC20-790-600-F.

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #2 updated screening was due over a month ago. The updated screenings have not yet been completed.”

Rule 8VAC20-780-160-C.

8VAC20-780-260-B

“After the first license, annual approval from the health department shall be provided, or approvals of a plan of correction, for meeting requirements for: Water supply; Sewage disposal system; and Food service, if applicable. The Report of Environmental Sanitation from the Health Department was a month overdue.”

Rule 8VAC20-780-260-B.

8VAC20-780-280-B

“Hazardous substances such as cleaning materials must be in a locked place that prevents access by children. The storage closet that contained bleach, laundry detergent, and paint was unlocked.”

Rule 8VAC20-780-280-B.

8VAC20-780-240-A

Rule 8VAC20-780-240-A.

8VAC20-780-60-A

“Based on a review of children’s records, the center failed to ensure that each child’s record contained all the required information. Evidence: 1. The record of child #1 did not contain documentation of one emergency contact person to call when a parent can’t be reached. 2. The record of child #3 did not contain documentation of a full address for one emergency contact person. 3. The record of child #4 did not contain documentation of the city/state for two emergency contact persons.”

Rule 8VAC20-780-60-A.

8VAC20-780-160-C

“Based on a review of staff records and interview, the center failed to obtain results of a follow-up tuberculosis screening at least every two years from the date of the first initial screening. Evidence: The most recent tuberculosis screening/test for staff #3 is dated 11/06/2021. Staff #1 confirmed the test had not been updated.”

Rule 8VAC20-780-160-C.

8VAC20-780-540-C

“Based on observation, the center failed to ensure the first aid kit contained the required supplies. Evidence: 1. The first aid kit that was taken on a field trip was missing scissors, adhesive tape, and antiseptic cleaning solution/pads.”

Rule 8VAC20-780-540-C.

8VAC20-780-580-B

“Based on observation and interview, the center failed to ensure that any vehicle used by the center for the transportation of children shall meet the safety standards set by the Department of Motor Vehicles. Evidence: The transportation van used by the center to transport children had an expired state inspection. The inspection sticker expired in March of 2023. The provider confirmed she knew it was expired.”

Rule 8VAC20-780-580-B.

8VAC20-780-580-C

“Based on observation and interview, the center failed to ensure that during the transportation of children all of the required information is in the transportation vehicle. Evidence: There was no documentation of emergency numbers and no documentation of the center’s address in the transportation vehicle. Administration confirmed the emergency numbers and address were not in the vehicle.”

Rule 8VAC20-780-580-C.

8VAC20-780-580-L

“Based on a review of permission forms and interview, the center failed to ensure to obtain parental permission for transportation and field trips before the scheduled activity. Evidence: The record of child #3 did not contain documentation of parental permission to be transported by the center. On the date of the inspection the center posted on the door they were at the park. There were no children at the center upon inspector’s arrival. Administration confirmed the children were taken to the park on September 20, 2023.”

Rule 8VAC20-780-580-L.

8VAC20-790-600-F

“Based on a review of staff records and interview on January 26, 2023, the vendor did not ensure that each staff complete the Virginia Annual Health and Safety Update Training annually as required. Evidence: The record of staff #1 did not contain documentation of the 2022 Health and Safety update training. Staff #2 confirmed it was not complete.”

Rule 8VAC20-790-600-F.

8VAC20-770-70-A

“Based on a review of records and interview on January 26, 2023, the center failed to ensure that each staff record contains all required documentation. Evidence: The record of staff #3 did not contain documentation of a date of separation from employment. Staff #2 confirmed that staff #3 hasn’t worked in over a year.”

Rule 8VAC20-770-70-A.

8VAC20-780-140-A

“Based on a review of children’s records and interview on January 26, 2023, the center failed to obtain documentation of a physical examination by or under the direction of a physician for each child before the child’s attendance or within one month after attendance. Evidence: The record of child #2, enrolled 12/22/22, did not contain documentation of a physical exam. Staff #2 confirmed the physical exam was not in the file.”

Rule 8VAC20-780-140-A.

8VAC20-780-245-A

“Based on a review of staff records and interview on January 26, 2023, the center failed to obtain an annual minimum of 16 hours of training appropriate to the age of children in care for each staff. Evidence: 1. The record of staff #1, hired 11/9/21, contained documentation of 7 hours of annual training from 11/9/21 to 11/9/22. Staff #2 acknowledged annual training was not complete.”

Rule 8VAC20-780-245-A.

8VAC20-780-245-L

Rule 8VAC20-780-245-L.

8VAC20-780-340-C

Rule 8VAC20-780-340-C.

8VAC20-780-60-A

“Based on a review of children’s records on January 26, 2023, the provider failed to ensure that each child’s record contained the required information. Evidence: The record of child #1 did not contain documentation of the name, address, and phone number of a second designated person to contact in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

8VAC20-780-160-A

“Based on a review of staff records on August 31, 2022, the center failed to ensure that each staff submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: The record of staff #1 (hired 6/2/22) contained documentation of a tuberculosis screening dated 6/9/22.”

Rule 8VAC20-780-160-A.

8VAC20-780-550-H

“Based on a review of the fire drill log and interview on August 31, 2022, the center failed to maintain a record of the dates of the practice drills for one year. Evidence: 1. The fire drill log did not contain documentation of a fire drill practiced in March 2022, February 2022, April 2022, May 2022, June 2022, and July 2022. 2. Staff #2 stated the drills were conducted but not recorded on the log.”

Rule 8VAC20-780-550-H.

8VAC20-780-70

“Based on a review of staff records on August 31, 2022, the center failed to ensure each staff record contains all required documentation. Evidence: 1. The record of staff #1 (hired 6/2/22) did not contain documentation of the name, address, and phone number of a person to be notified in an emergency and did not contain documentation of any health problems that may interfere with fulfilling job responsibilities.”

Rule 8VAC20-780-70.

Based on review of staff records, the center failed to ensure that all employees were certified in CPR within 90 days of employment.

“Evidence: 1. Staff #2 does not have certification in CPR. Date of hire for Staff #2 was 11/09/2021. The certification needed to be obtained by 02/09/2022. 2. Staff verified that Staff #2 has not completed the CPR certification.”

Rule 8VAC20-790-600-D-1.

Based on review of staff records, the center failed to ensure that all employees had certification in first aid within 90 days of employment.

“Evidence: 1. Staff #2 did not have certification in first aid. Date of hire for Staff #2 was 11/09/2021. 2. Staff verified that Staff #2 did not have certification in first aid.”

Rule 8VAC20-790-600-D-2.

Based on observation, the center failed to ensure that food brought in from home was properly labeled with the date and the name of the owner.

“Evidence: 1.Lunch items were setting on the counter in the foyer right outside of the classroom. The items were not labeled with a name or the date. 2. Staff verified that the items had not been labeled with the name of the child or the date.”

Rule 8VAC20-780-560-G.

Based on a review of staff records, the center failed to complete documentation of two reference checks prior to the first date of employment.

“Evidence: 1. Staff #1’s date of employment was 11/12/2021. There was no documentation in the file of reference checks being completed. 2. Staff verified the date of employment, and that there was no documentation of references being completed.”

Rule 22VAC40-185-70-A.