Ashburn Early Learning Academy

Each child shall have a physical examination by or under the direction of a physician: within 30 days after the first day of attendance.

“Documentation of a physical was not in the files for Child #1 and Child #2. Both children have been will the school for longer than 30 days.”

Rule 8VAC20-780-140-A.

Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children.

“The documentation of a negative tuberculosis screening was not available for Staff #1 prior to them starting employment. They have been employed for less than 1 month.”

Rule 8VAC20-780-160-A.

At least every two years from the date of the first initial screening or testing, or more frequently as if recommended by a licensed physician or the local health department, staff members and individuals from independent contractors shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section.

“The follow up tuberculosis screening was not completed for Staff #2 and was expired by more than 1 year.”

Rule 8VAC20-780-160-C.

Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date.

“The annual updates were not completed for Child #1, Child #2 and Child #3.”

Rule 8VAC20-780-420-E-3.

8VAC20-790-600-F

“Staff who work directly with children shall, in addition to preservice and orientation training required in subsections A through D of this section, annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course. The 3 hour annual health and safety update course was not completed for Staff #1 and overdue for Staff #2 by 8 months.”

Rule 8VAC20-790-600-F.

At least every two years from the date of the first initial screening or testing, or more frequently as if recommended by a licensed physician or the local health department, staff members and individuals from independent contractors shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section.

“The 2 year follow up from the previous TB test, for staff #1, is overdue by 6 weeks.”

Rule 8VAC20-780-160-C.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present.

“The lists were posted in each room but in plain sight for anyone to see.”

Rule 8VAC20-780-40-M.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: Documentation of viewing proof of the child’s identity and age.

“Copies of birth certificates were in 3 out of 3 files, but the date the original was seen and who viewed the original certificate were not documented.”

Rule 8VAC20-780-60-A.

8VAC20-780-280-H

“Cosmetics, medications, or other harmful agents shall not be stored in areas, purses or pockets that are accessible to children. A staff member’s open purse was on a low hook, in an open closet, accessible to children, with children walking in and out of the closet.”

Rule 8VAC20-780-280-H.

8VAC20-780-550-P

“A written record of children’s serious and minor injuries, in which entries are made the day of occurrence, shall include any future action to prevent recurrence of the injury. Injury reports did not have a section to fill in the future action to prevent recurrence of the injury.”

Rule 8VAC20-780-550-P.

8VAC20-790-600-D-1

“Based on record review, all staff who work directly with children did not have, within 90 days of the date of employment, current certification in cardiopulmonary resuscitation appropriate to the ages of the children in care. Evidence: 1 out of the 2 staff records reviewed, did not have proof of CPR/FA certification. Staff A was hired 8/29/2023 and did not have CPR/FA certification within 90 days.”

Rule 8VAC20-790-600-D-1.

8VAC20-780-70

“Based on record review, documentation that two or more references as to character and reputation, as well as competency, were not checked before employment. Evidence: 2 references were missing for 1 out of 8 records reviewed. Staff A was missing 2 references in their staff file.”

Rule 8VAC20-780-70. From a complaint.

8VAC20-780-70

“Based on record review, documentation to demonstrate that the individual possessed the education, certification, and experience required by the job position, was not available for review. Evidence: Documentation, demonstrating experience required by the job position, was not available for 1 out of 8 staff records. Staff B was missing documentation demonstrating programmatic experience.”

Rule 8VAC20-780-70. From a complaint.

8VAC20-780-240-A

“Based on record review and interview with the director, the Virginia Department of Education-sponsored orientation course was not completed within 90 calendar days of employment. Evidence: Staff A was hired 6/28/2022. As of today, 10/04/2022, the orientation course was not completed.”

Rule 8VAC20-780-240-A.