The Cole Academy Preschool, Inc.
A child day center in Virginia Beach, Virginia 23456
2401 Seaboard Road, Virginia Beach, Virginia 23456. (757) 524-5458.
Watch and the shortlist are kept with a free account, on every device. Your watch list. Virginia’s own record is on legacy.dss.virginia.gov.
The short answer
- 23 deficiencies in the last three years
- Oct 52026 the latest visit on record
- 24 children, its licensed capacity
Each figure’s source sits beside it, in its section below.
What these words mean4
- Inspection (survey)
- A visit by state inspectors, often unannounced, who check a place against the rules it must meet. For nursing homes and other places Medicare pays, CMS calls these visits surveys: a standard survey of a nursing home comes at least every 15 months, and a complaint survey whenever a complaint calls for one. Source: CMS; 42 CFR 488.308.
- Deficiency, citation, violation
- What inspectors write up when a place didn’t meet a rule: the rule, what they saw, and when. CMS calls it a deficiency; states may say citation or violation. It is the inspectors’ finding, not a court’s, and the place is usually asked for a plan to correct it. Source: CMS, statement of deficiencies (Form CMS-2567); each state’s licensing agency.
- Licence status
- Whether the state’s licence lets the place operate now, in the state’s own words: licensed, on probation (allowed to keep operating on conditions, after problems), provisional, pending or expired. Source: Each state’s licensing agency.
- Capacity
- The most people the licence or certification lets the place care for at once: residents, children, beds or apartments, as the state counts them. It isn’t how many are there now. Source: Each state’s licensing agency.
What did inspectors find?
10 inspections on record, the latest on Oct 5, 2026.
23 violations cited in the last three years.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Nov 5, 2026. Updated weekly.
When those deficiencies happened
23 deficiencies in 7 months of the last 36. Last cited Oct 2026. The last 3 years, to Nov 5, 2026.
| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2023 | Dec | |||||||||||
| 2024 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
| 2025 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
| 2026 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov |
Hover or focus a month to read it.
Hearth Record drew this from the dates and levels in the source’s own records.
Each deficiency, in its source’s words
Grouped by visit, newest first, with the level its source gave it.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Nov 5, 2026. Updated weekly.
Oct 5, 2026: inspection7 deficiencies
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22.1-289.035-B-2
“Prior to employment staff shall submit to fingerprinting and provide personal descriptive information described in subdivision B 2 of ? 19.2-392.02. The results of the fingerprint background check were not on file for staff 1. Staff 1 was caring for children during the inspection and has been employed for approximately 25 days.”
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22.1-289.035-B-3
“Authorize the child day center described in subsection A to obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him. There was no documentation to verify that a central registry check had been requested for staff 1.”
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8VAC20-780-130-A
“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. There was no documentation of required immunizations for child 3 and child 4. Both children were in care during the inspection.”
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8VAC20-780-160-A
“Each staff member and individual shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. There was no documentation of a TB screening for staff 1. Staff 1 has been employed for approximately 25 days and was observed caring for children during the inspection.”
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8VAC20-780-550-D
“Repeat Violation The center shall implement a monthly practice evacuation drill. The emergency log for the facility lacked documentation of a practice drill for April, May and June of 2026.”
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8VAC20-780-60-A
The inspectors’ words, 125 words
“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all required elements. a. Enrollment record for child 1 lacked a work phone number for one parent and phone number for child’s physician. b. Enrollment record for child 2 lacked an enrollment date and name, address and phone number for a second emergency contact; c. Enrollment record for child 3 lacked an enrollment date. d. Enrollment record for child 4 lacked documentation of annual review and update by the parent. e. Enrollment record for child 5 lacked the name, address and phone number for a second emergency contact. f. Enrollment record for child 6 lacked a work phone number for each parent and an enrollment date.”
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8VAC20-780-70
“The following staff records shall be kept for each staff person and shall contain all required elements. The employment record for staff 1 lacked documentation of a hire date, emergency contact, orientation training and verification of qualifications for her job title of program leader.”
Apr 23, 2026: inspection4 deficiencies
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22.1-289.035-A
“Repeat Violation All applicants and employees shall undergo a background check in accordance with subsection B prior to employment and every five years thereafter. The fingerprint background check for staff 1 has not been updated every five years as required.”
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8VAC20-780-270-A
“Areas and equipment of the center, outside, shall be maintained in a safe condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood. There is an area of deteriorated wood on the outdoor balance beam where the wood is cracked and split to a sharp point.”
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8VAC20-780-550-D
“The center shall implement a monthly practice evacuation drill. A fire drill was not conducted in March of 2026.”
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8VAC20-780-550-E
“Shelter in place procedures shall be practiced a minimum of twice per year. Two Shelter in place drills were not completed for calendar year 2025.”
Oct 20, 2025: inspection2 deficiencies
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22.1-289.035-A
“All employees and applicants shall undergo a background check in accordance with subsection B prior to employment and every five years thereafter. The fingerprint background check for staff 1 has not been updated every five years as required.”
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8VAC20-780-160-C
“At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section. The TB screening for staff 2 was conducted on 06/14/2023.”
May 19, 2025: inspection2 deficiencies
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22.1-289.057-A
“The program is required to submit to VDH and implement a plan to test potable water for lead. The program did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.”
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8VAC20-780-130-A
“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #1 has been enrolled for 8 months and has no documentation of immunization.”
Dec 18, 2024: inspection3 deficiencies
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8VAC20-780-160-C
“At least every two years from the date of the initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening. Staff #1 tuberculosis screening expired on May 3, 2024.”
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8VAC20-780-60-A
“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain a work phone number of each parent who has custody. Child #1, Child #2, and Child #3 do not have work phone numbers listed of their parent who has custody in their record.”
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8VAC20-780-70
“For staff hired after March 1, 1996, the following staff records shall have documentation that two or more references as to character and reputation as well as competency were checked before employment. Staff #2 did not have two references in their file and has been employed for three months working with children.”
Jun 14, 2024: inspection2 deficiencies
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22.1-289.035-B-4
“REPEAT VIOLATION The center is required to do the appropriate background checks from any state in which the individual has resided in the preceding five years. The center did not request a search of the child abuse and neglect registry from one previously resided state for Staff #2, who has been employed for more than 8 month and was working with children at the time of the inspection.”
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8VAC20-770-60-C-2
“REPEAT VIOLATION The center is required to obtain do Virginia central registry results by the end of the 30th day of employment. Staff #2 and Staff #3 did not have the documentation of Virginia central registry results.”
Dec 8, 2023: inspection3 deficiencies
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22.1-289.035-B-2
The inspectors’ words, 121 words
“Based on record review and interview, it was determined that the center did not ensure that the criminal history records check is received prior to the first day or employment. Evidence: 1. Staff #3 (date of hire 10/02/2023) was present at the center and confirmed they started working with children approximately 2 weeks after school started in September. Staff #2 did not have documentation that the criminal checks were completed in their file prior to the date of hire. Staff #2 has a background check for Virginia dated on 10/18/2023, which is after the first day of employment. 2. Staff # confirmed that Staff #3 was a new hire and has been working with children since the second week of school.”
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22.1-289.035-B-4
The inspectors’ words, 113 words
“Based on record review and interview, it was determined that the center did not ensure to obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence. 1. Staff #4 confirmed on their Sworn Statement (signed on 09/06/2023) that they lived outside of Virginia in the past 5 years and no background checks were completed prior to employment for that state. 2. Staff #1 confirmed that there is no out of state background check completed for Staff #4.”
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8VAC20-770-60-C-2
The inspectors’ words, 132 words
“Based on record review and interview, it was determined that the center did not ensure that central registry results by the end of the 30th day of employment was completed. Evidence: 1. Staff #3 (date of hire 10/02/2023) did not have their results for the Virginia Central registry which is required by the end of the 30th day of employment. 2. Staff #4 (date of hire 09/06/2023) did not have their results for the Virginia Central registry which is required by the end of the 30th day of employment. 3. Staff #2, the assistant director, confirmed that there the Virginia Central Registry results for both Staff #3 and Staff #4 were not in the record. The center did not possess any documentation in the staff records that the registry checks were requested.”
Jun 12, 2023: inspection4 deficiencies
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22.1-289.035-B-4
The inspectors’ words, 163 words
“Based on record review and interview, it was determined that the center did not ensure to obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff #2 confirmed on their Sworn Statement (signed on 03/05/2023) that they lived in three states outside of Virginia in the past 5 years and no background checks were completed in those three states prior to employment. 2. Staff #3 confirmed on their Sworn Statement (signed on 10/28/2021) that they lived in a state outside of Virginia in the past 5 years and no background checks were completed for that state prior to employment and working with children in care. 3. Staff #1 confirmed that there were no out of state background checks completed for Staff #2 and Staff #3.”
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8VAC20-770-60-C-2
“Based on record review and interview, it was determined that the center did not ensure that staff does not have a central registry finding within 30 days of employment. Evidence: 1. Staff #2 (date of hire 03/05/2023) does not have central registry check results completed within 30 days of employment. 2. Staff #1 confirmed that Staff #2 does not have central registry results completed.”
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8VAC20-780-160-A
“Based on record review and interview, it was determined that the center did not ensure that each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. Evidence: 1. Staff #2 did not have documentation of a negative tuberculosis screening in their record. 2. Staff #1 confirmed there was no documentation of a negative tuberculosis screening in their record.”
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8VAC20-780-245-J-3
The inspectors’ words, 112 words
“Based on record review and interview, it was determined that the center did not ensure that any child for whom emergency medications (such as albuterol and epinephrine auto injector) have been prescribed shall always be in the care of a staff member or independent contractor who meets the requirements and is appropriately trained to administer medications. Evidence: 1. Staff #1, owner, confirmed that there are no staff members employed at the center that are trained in administering emergency medications. 2. Child #1, Child #2, and Child #3 have emergency medications on site at the center and in care during the time of the inspection however no individuals trained to administer their medication.”
Jul 7, 2022: inspection7 deficiencies
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22VAC40-185-560-G
“Based on observation and interview, it was determined that the center did not ensure that food containers be clearly dated and labeled in a way that identifies the owner. Evidence: 1. Eleven children were present in care and there were no labels on their drink containers that identified the owner. 2. Staff #1 confirmed the children’s drink containers did not contain a label that identified the owner.”
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8VAC20-780-140-A
“Based on record review and interview, it was determined that the center did not ensure that each child have a physical examination to their record. Evidence: 1. Child #1 did not have a physical examination to their record. 2. Staff #1 confirmed there was no physical examination in Child #1?s record.”
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8VAC20-780-280-B
The inspectors’ words, 106 words
“Based on observation and interview, it was determined that the center did not ensure that hazardous substances such as cleaning materials be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the kitchen/science room, there was a bin on the counter accessible to children with cleaning products including disinfectant wipes with a warning label, ?Harmful to Humans.? 2. Near the office desk, accessible to children, there were two aerosol bottles of air freshener with a warning label, ?Keep out of reach of children.? 3. Staff #1 confirmed the cleaning materials were accessible to children and not locked.”
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8VAC20-780-330-A
“Based on observation and interview, it was determined that the center did not ensure that where playground equipment is provided that resilient surfacing shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Evidence: 1. On the playground, the mulch has started to dissipate where there is not the required six inches of resilient surfacing to the fall zone. 2. Staff #1 confirmed that additional mulch is needed for the playground area.”
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8VAC20-780-550-H
“Based on observation and interview, it was determined that the center did not ensure to maintain a record of the dates of the practice drills for one year. Evidence: 1. The fire drill log’s last dated evacuation drill entry was documented as January 10, 2022. 2. Staff #1 confirmed the evacuations drills were not documented monthly.”
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8VAC20-780-60-A
“Based on record review and interview, it was determined that the center did not ensure that a separate record for each child enrolled have the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. Evidence: 1. Child #2 did not have the addresses listed of the two designated people in case of an emergency. 2. Staff #1 confirmed there was no emergency contact addresses to Child #2?s file.”
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8VAC20-820-120-E-2
“Based on observation and interview, it was determined that the center did not ensure that the finding of the most recent inspection of the facility was posted on the premises of the facility. Evidence: 1. The most recent monitoring inspection, dated February 4, 2022, was not posted in the facility. 2. Staff #1 confirmed that the most recent inspection was not posted in the facility.”
Feb 4, 2022: inspection4 deficiencies
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Based on review of two staff records, it was determined that the facility did not ensure that all staff had a complete search of the central registry check ( CPS check) on file within 30 days of employment.
“Evidence: Neither staff #1 or staff #2 had a completed CPS check on file.”
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Based on review of two staff records, it was determined that the facility did not ensure that an updated Tuberculosis (Tb) screening was obtained every two years from the date of the recent screening.
“Evidence: The most recent Tb screening on file for staff #2 was dated 8/3/13 and, therefore, over two years old.”
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Based on review of two children’s records it was determined that the facility did not ensure that all elements were present in each child’s record.
“Evidence: The record for child #2, who was in care at the time of the inspection, did not have a telephone number for the father.”
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Based on review of two staff records, it was determined that the did not clearly document hire dates and orientation training.
“Evidence: The files for staff #1 and staff #2 did not include hire dates or documentation of orientation training.”
All 10 visits on record
| Date | Visit | What the record says |
|---|---|---|
| Oct 5, 2026 | Inspection | 7 violations cited |
| Apr 23, 2026 | Inspection | 4 violations cited |
| Oct 20, 2025 | Inspection | 2 violations cited |
| May 19, 2025 | Inspection | 2 violations cited |
| Dec 18, 2024 | Inspection | 3 violations cited |
| Jun 14, 2024 | Inspection | 2 violations cited |
| Dec 8, 2023 | Inspection | 3 violations cited |
| Jun 12, 2023 | Inspection | 4 violations cited |
| Jul 7, 2022 | Inspection | 7 violations cited |
| Feb 4, 2022 | Inspection | 4 violations cited |
Is it licensed?
- Child Day Center: Two Year license, expires Jul 3, 2027.
- Ages: 3 years - 8 years.
- Capacity: 24 children.
Virginia Department of Education, Search for Child Day Care: each facility’s page. Checked Nov 5, 2026. Updated weekly.
Has Virginia acted against it?
- 0 complaint inspections on record.
- No complaint allegations published with findings.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations and Search for Child Day Care: each complaint’s page, with its allegations and findings. Checked Nov 5, 2026. Updated weekly.
Who does the caring?
- Virginia doesn’t publish staffing levels for individual providers. State rules set staff-to-child ratios by age.
Who owns it?
- Virginia’s search doesn’t list owners.
How is it rated?
- Virginia’s search doesn’t show a quality rating.
How does it compare nearby?
- Among 194 child care providers in the City of Virginia Beach, the middle value for violations cited in the last three years was 10; this one had 23.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Nov 5, 2026. Updated weekly.
| Place | Violations cited in the last three years |
|---|---|
| The Cole Academy Preschool, Inc. This child care provider | 23 |
| Mrs. Mildred Grant | 9 |
| YMCA OF SOUTH HAMPTON ROADS - SALEM FAMILY CENTER | 53 |
| Karen Dalesandro | 0 |
| Salem United Methodist Church | 1 |
| Grace Covenant Presbyterian Church of Princess Anne | Not given |
| St. John the Apostle Catholic Church | Not given |
| Bullfrogs and Butterflies, Inc. | 5 |
| Courthouse Christian Preschool | 23 |
| LeafSpring School at Virginia Beach | 15 |
| Childtime Learning Center 1021 | 15 |
| Princess Anne Recreation Center Early Childhood Program | 6 |
| Primrose School of Virginia Beach South | 27 |
What the record doesn’t say
- Virginia doesn’t grade how serious a violation is, so no severity is shown.
- Virginia publishes a complaint’s allegations and findings only when its inspection found a violation and the records are linked.
- Virginia doesn’t publish staffing levels or owners for individual providers.
- A plan of correction sent late, or not at all, isn’t online: Virginia says to ask the inspector.
- Virginia’s pages show about the last five years of inspections; for older ones, Virginia says to contact the licensing inspector.
- Virginia says this information may not be accurate, up to date or complete, and shouldn’t be the only source in choosing care.
Sources
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Virginia Department of Education, Search for Child Day Care: each facility’s page.
Checked Nov 5, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
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Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations.
Checked Nov 5, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
-
Virginia Department of Education, Search for Child Day Care: each complaint’s page, with its allegations and findings.
Checked Nov 5, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
If you believe something here is wrong, a correction starts with the agency whose record this copies: Virginia Department of Education. Virginia’s own record is on legacy.dss.virginia.gov. If Hearth Record copied something wrongly, it will fix it and log the correction publicly, with its date: how corrections work.
This copy of the record was made on Nov 5, 2026.
From the provider
The public record above comes first. Anything the provider adds will appear here, below it, and say who wrote it.
Replies
None. Replies aren’t open yet. When they open, the provider will be able to answer any finding for free, and the reply will show beside that finding, unedited and dated.
Paid listing
None. Paid listings aren’t open yet. When they open, anything paid for will say “Paid by the provider”, and paying will never change a finding, a rating or the order of results.