AlphaBEST @ Hodges Manor Elementary

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent criminal history check for Staff 1 was overdue by 1 week..”

Rule 22.1-289.035-A.

8VAC20-780-60-A

“Repeat Violation Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information including, the name address and phone number of two designated people to call in an emergency if a parent cannot be reached. The record for Child #1, enrolled for five months, did not contain documentation of a second person, other than a parent, to contact in an emergency if a parent could not be reached.”

Rule 8VAC20-780-60-A.

8VAC20-790-600-F

“Staff who work directly with children shall annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course. The record for Staff #1 (employed for 17 months) did not contain documentation that the 2025 annual health and safety update course was completed.”

Rule 8VAC20-790-600-F.

8VAC20-780-560-F

“When centers choose to provide meals or snacks, the menu listing foods to be served shall be current. The menu posted was not current, it was dated June 2025.”

Rule 8VAC20-780-560-F.

8VAC20-780-60-A

“Repeat Violation Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the name, address and phone number of two designated people to call in an emergency if the parent cannot be reached. The records for Child #2 and Child #4 did not contain the address of an emergency contact.”

Rule 8VAC20-780-60-A.

The center must obtain a completed national criminal background check prior to the employee’s first day of employment and every five years thereafter.

“Staff #1 did not have an updated national criminal background check. The criminal history check was overdue by 4 weeks.”

Rule 22.1-289.035-B-2.

The center must request a search of the central registry prior to the employee’s first day of employment and every five years thereafter.

“1.Staff #3, who had been employed for eight weeks, did not have a central registry search. The record did not have documentation that it had been requested. 2. Staff #1 did not have an updated central registry check. The central registry check was overdue by 12 days.”

Rule 22.1-289.035-B-3.

At least every two years from the date of the initial screening or testing, staff members are required to obtain and submit the results of a follow up tuberculosis (TB) screening.

“An updated TB screening for staff #1 was not completed and was overdue by nine months.”

Rule 8VAC20-780-160-C.

Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A spray bottle of disinfectant with warning labels, ?Keep out of reach of children,? was in an unlocked cabinet that was accessible to children.”

Rule 8VAC20-780-280-B.

The center shall maintain a record of the dates of the practice drills for one year.

“The center did not have a record of the dates emergency evacuation, shelter in place and lockdown drills were practiced from September 2023 to July 2024.”

Rule 8VAC20-780-550-H.

The center must maintain and keep at the center a separate record for each child enrolled that contains all the required information.

Rule 8VAC20-780-60-A.

8VAC20-770-60-C-2

“Based on record review and interview, it was determined the facility did not ensure that an employee of a licensed child day program was denied continued employment if the program does not have a central registry finding within 30 days of employment or volunteer service. Evidence: 1.The record for staff #3 (hire date of 10/24/2023) did not include documentation of the central registry finding. 2. Staff #1 confirmed the central registry finding was not in the record.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-240-B

“Based on records review and interview, it was determined the center did not ensure that staff complete orientation training prior to the staff member working alone with children and no later than 7 days of the date of assuming job responsibilities. Evidence: 1.There was no documentation of orientation in the record for staff #2 (date of hire 8/20/21). 2.Staff #1 confirmed the orientation documentation was not in the record.”

Rule 8VAC20-780-240-B.

8VAC20-780-280-D

“Based on observation and interview, it was determined the center did not ensure that cleaning and sanitizing materials were not located above food, food equipment, utensils, or single-serve articles and were stored in an area physically separate from food. Evidence: 1.In a storage locker there were Ajax dish soap and bottles of hand sanitizer stored on a shelf above boxes of juice, crackers, and snack supplies. 2.Staff #1 (Site Director) confirmed the cleaning and sanitizing products were stored in the cabinet with the food supplies.”

Rule 8VAC20-780-280-D.

Based on a review of two staff records and interviews, it was determined that the licensee did not ensure that there shall be at least two staff members trained in first aid, cardiopulmonary resuscitation, and rescue breathing as appropriate to the age of the children in care who is on the premises during the center’s hours of operation and also one person on field trips and wherever children are in care.

“Evidence: 1. Staff #1 and staff #2 were working at the facility during the inspection. 2. The records for staff #1 and staff #2 did not contain a current certification in CPR and First Aid. 3. Staff #2 confirmed that no staff working during the inspection had a current certification in CPR and First Aid.”

Rule 8VAC20-780-530-C.

Based on observation and interviews, it was determined that the facility did not ensure that the center shall have a written emergency preparedness plan that addresses staff responsibility and facility readiness with respect to emergency evacuation and relocation, shelter-in-place, and lockdown.

“Evidence: 1. The Licensing Inspector was not able to view the facility’s emergency preparedness plan during the inspection. 2. Staff #2 confirmed that the facility’s emergency preparedness plan was not available for viewing during the inspection.”

Rule 8VAC20-780-550-A.

Based on observation and interview, it was determined that the facility did not ensure that the findings of the most recent inspection of the facility were posted on the premises.

“Evidence: 1. The results from the most recent inspection (12/9/21) was not posted anywhere in the facility. 2. When asked if the results from the most recent inspection were posted, staff #2 confirmed that the results were not posted.”

Rule 8VAC20-820-120-E-2.

Based on a review of 3 staff records, it was determined that the provider did not ensure that an employee is allowed to begin employment without a completed national criminal history record check (finger printing).

“Evidence: 1. The record for staff #2 working during the inspection, did not contain documentation of a completed national criminal history record check (finger printing). 2. Staff #1 reviewed the record for the staff #2, and confirmed that all of the results of the finger print background check (finger printing) were not available for viewing during the inspection.”

Rule 22.1-289.035-B-2.

Based on a review of three staff records, it was determined that the facility did not deny continued employment of a staff who did not have a search of the central registry finding within 30 days of employment.

“Evidence: 1. The record for staff #3 did not contain documentation of a completed search of the central registry finding. 2. Staff #3 reviewed the record for the staff #1, and confirmed that the search of the central registry finding has not been received and staff #3 had been employed for more than 30 days.”

Rule 8VAC20-770-60-C-2.

Based on a review of three staff records, it was determined that the facility did not ensure that at least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening.

“Evidence: 1. The record for staff #2, contained documentation of TB screening that was dated 10/21/19. 2. Staff #1 reviewed the record for staff #2 and confirmed that an updated TB screening had not been received.”

Rule 8VAC20-780-160-C.