Kid’s Cottage

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee’s first day of employment. The central registry search request for S2 was submitted one day after the employee’s first day of employment.”

Rule 22.1-289.035-B-3.

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. S1, who is working with children, completed this course a month late.”

Rule 8VAC20-780-240-A.

8VAC20-780-240-B

“Prior to working alone with children and no later than seven days of the first day of employment, staff shall complete orientation training required by 8VAC20-780-240-C. Orientation form for S6, employed for more than 11 days, did not document completion of the orientation within seven days of the first day of employment. The form was blank.”

Rule 8VAC20-780-240-B.

8VAC20-780-320-B

“The center shall ensure the hot water at taps available to children were maintained within a range of 105 - 120 degrees Fahrenheit. The water temperature for school age classroom bathroom sink used by the children registered 121 degrees. It was tested with a digital thermometer.”

Rule 8VAC20-780-320-B.

8VAC20-780-330-B

“Playground equipment with moving parts or climbing apparatus must have appropriate fall zones that encompass sufficient area to include the child’s trajectory in the event of a fall. Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards and shall be under equipment with moving parts or climbing apparatus. The climbing tower, police car, spinner, and slides on the playground did not have a minimum of 6 inches resilient surfacing as required.”

Rule 8VAC20-780-330-B.

8VAC20-780-520-C

“Diaper creams shall be inaccessible to children. A tube of diaper cream was observed in a clear plastic drawer in the 3-year-old bathroom that was accessible to children.”

Rule 8VAC20-780-520-C.

8VAC20-780-560-G

“Repeat violation When food is brought from home the food container must be clearly dated. Multiple thermos bottles were observed in the center older 4-year-old room were not dated.”

Rule 8VAC20-780-560-G.

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. S1 TB was dated one day after the time of employment.”

Rule 8VAC20-780-160-A.

8VAC20-780-350-B-4

“The required ratio for children ages 3 years old up to school age eligible is 1 staff per 10 children. The older 4-year-old classroom was observed to have 1 staff supervising 11 children during the inspector’s walk-through of the center.”

Rule 8VAC20-780-350-B-4.

8VAC20-780-510-L

“Medication shall be kept in a locked place using a safe locking method that prevents access by children. A bottle of antiacid was observed in the kitchen drawer that was not in a locked place. A tube of zinc oxide sunscreen was observed in the 4-year-old classroom (front classroom) that was not in a locked place.”

Rule 8VAC20-780-510-L.

8VAC20-780-550-P

“Repeat violation The center shall maintain a written record of children’s serious and minor injuries that contains all the required information. The injury report dated 01/09/2025 for C6 did not contain the parent signature or a second staff signature. The injury report dated 10/16/2024 for C5 did not contain the time of parental notification. The injury report dated 10/17/2024 for C7 did not contain the actions to be taken to prevent reoccurrence.”

Rule 8VAC20-780-550-P.

8VAC20-780-560-G

“Repeat violation When food is brought from home the food container must be clearly dated. Multiple thermos bottles brought from home were observed in the center older 4-year-old room were not dated.”

Rule 8VAC20-780-560-G.

22.1-289.035-B-4

“Based on staff record review, the provider failed to obtain the results of an out of state criminal history name check from any state in which the individual has lived in the preceding five years. Evidence: The staff record for S3, employed 09/26/2023 documented S3 having lived out-of-state in the last five years. The record did not contain the results of the out-of-state criminal history name check. The criminal history check was conducted by Truth Finder, not the state’s criminal record agency.”

Rule 22.1-289.035-B-4.

8VAC20-780-240-A

“(Repeat violation) Based on record review, the provider failed to ensure that staff shall complete the Virginia Department of Education-sponsored orientation course within 90 days of employment. Evidence: The record for S4, employed 09/13/2023 contained a certificate of completion of the Virginia Preservice Training dated 01/20/2024.”

Rule 8VAC20-780-240-A.

8VAC20-780-270-A

Rule 8VAC20-780-270-A.

8VAC20-780-550-P

“(Repeat violation) Based on review of the center’s written record of children serious or minor injuries the center failed to document required information. Evidence: The written records for serious or minor injuries for C6 (10/10/2023), C7 (12/07/2023), and C9 (09/19/2023) did not document any future action to prevent recurrence of the injury. The injury report for C8 (12/13/2023) did not document the time when parents were notified of the injuries.”

Rule 8VAC20-780-550-P.

8VAC20-780-560-G

“Based on observation, the provider failed to ensure food brought from home was clearly dated. Evidence: Licensing inspector observed multiple lunch boxes and water bottles in classrooms that were not labeled with the child’s name or dated.”

Rule 8VAC20-780-560-G.

8VAC20-780-80-B

“Based on record review, the provider failed to inform the department’s representative of any injury that occurs while the child is under the supervision of the center and requires outside medical attention within two business days. Evidence: The center did not notify the Virginia Department of Education of a child injury for C9 that occurred on 09/19/2023. The center submitted the report on 02/07/2024.”

Rule 8VAC20-780-80-B.

8VAC20-780-160-C

“Based on staff record review, the provider failed to ensure that one of seven staff shall obtain and submit the results of a follow-up tuberculosis (TB) screening at least every two years or more frequently if recommended. Evidence: The TB screening for S4 were dated 01/29/2021 and 04/20/2023.”

Rule 8VAC20-780-160-C.

Based on record review, the provider did not ensure that one of seven staff completed the Virginia Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment.

“Evidence: The record for S7, employed 03/04/2023 documented completion of the 10-hour VDOE orientation course 08/08/2023.”

Rule 8VAC20-780-240-A.

8VAC20-780-245-A

“Based on staff record review, the provider did not ensure completion of 16 hours of annual training appropriate to the age of children in care. Evidence: The record for S4 documented completion of 14.5 hours of training for the time period of 02/03/2022 - 02/03/2023.”

Rule 8VAC20-780-245-A.

8VAC20-780-245-I

“Based on interview, the provider failed to document an annual review of the center’s emergency preparedness plan and each time the plan is updated. Evidence: Program Director reported the review had not been documented.”

Rule 8VAC20-780-245-I.

Based on record review and interview, the provider did not ensure that at least one staff in each classroom or area where children are present have a current certification in cardiopulmonary resuscitation (CPR) and first aid.

“Evidence: The records for S5, employed 08/08/2023 and S6, employed 08/07/2023 did not document a current first aid and CPR certificate. Based on interview with the program director, S5 and S6 currently drive the bus and van for the school age children and have not completed first aid and CPR training.”

Rule 8VAC20-780-550-A.

8VAC20-780-550-P

“Based on review of written records of children’s serious and minor injuries, the provider did not ensure that records contained required documentation. Evidence: The written records for C2, dated 08/08/2023, C6, dated 07/19/2023, and C7, dated 06/13/2023 did not document the time when the parents were notified of the injuries.”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“REPEAT VIOLATION Based on child record review, the provider failed to ensure that one of seven records contained required documentation. Evidence: Record for C5, enrolled 07/24/2023 did not document the name, address, and phone number of a second designated person to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“REPEAT VIOLATION Based on record review, the provider did not keep the required documentation for one of seven staff. Evidence: The record for S2, did not demonstrate the individual possessed the education required by the job position.”

Rule 8VAC20-780-70.

Based on interviews and review of video, the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: Child, C1, age 4, was observed on video footage leaving a classroom and exiting the center without being noticed on 04/27/2023. Video shows C1 walking to the back room that is connected to the Big Kids? classroom. C1 was then seen opening the backdoor of the center, walking down a sidewalk to stairs that lead to a busy shopping center and the driveway of a government office.

Rule 8VAC20-780-340-F. From a complaint.

8VAC20-770-60-C-2

“Based on staff record review, the provider failed to have a central registry finding within 30 days of employment. Evidence: The records for S2, employed 01/20/2023, S3, employed 02/09/2023, S4, employed 01/04/2023 did not contain the findings of a central registry search.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-210-A-1

“Based on staff record review, the provider failed to ensure program leader qualifications for two (2) staff designated as program leaders. Evidence: Records for S2 and S4 did not contain documentation showing possession of Program Leader qualifications by either: meeting endorsement or bachelor’s degree requirement; educational requirements and programmatic experience; or supervised programmatic experience.”

Rule 8VAC20-780-210-A-1.

8VAC20-780-270-A

“Based on observation, the provider did not ensure that all areas and equipment of the center, inside and outside be maintained in a clean, safe, and operable condition. Evidence: 5 overhead lights in the new school age classroom not operational. Peeling paint on the bathroom wall in the 3?4-year-old classroom. Rest mats observed with cracked plastic prohibiting adequate sanitizing. Television power cord observed within children’s reach in the 3?4-year-old classroom. Sharp and broken metal fencing observed at the rear of the children’s playground.”

Rule 8VAC20-780-270-A.

8VAC20-780-340-F

Rule 8VAC20-780-340-F.

Based on interview, the provider failed to update annually the injury prevention procedures based on documentation of injuries and a review of the activities and services.

“Evidence: The assistant program director acknowledged that the injury prevention procedures had not been updated annually.”

Rule 8VAC20-780-40-J.

8VAC20-780-60-A

Rule 8VAC20-780-60-A.

8VAC20-780-70

Rule 8VAC20-780-70.

Based on a review of three staff records and interview, the vendor did not ensure one staff member completed the Virginia Preservice Training for Child Care Staff within 90 days of employment.

“Evidence: 1) The Virginia Preservice Training certificate in the record for Staff #3, hired on 07/22/21, was dated 02/24/22. 2) During interview, a member of management reported Staff #3 did not complete the Virginia Preservice Training within 90 days of employment.”

Rule 22VAC40-665-580-B.

Based on a review of three staff records and interview, the center did not ensure one staff member obtained a fingerprint based background check determination letter prior to employment.

“Evidence: 1) The fingerprint determination letter in the record for Staff #1, hired on 02/24/2022, was dated 07/07/21. 2) During interview, a member of management reported Staff #1 was previously hired by the center in July 2021, but was terminated from employment in August 2021. Staff #1 was rehired on 02/24/2022, but new fingerprints were not completed prior to the first day of employment.”

Rule 22.1-289.035-B-2.