Four Seasons Daycare

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“An annual fire inspection was not completed in 2025 and is overdue by six months.”

Rule 8VAC20-780-260-A.

Based on a review of video footage and interviews, the facility failed to ensure the care, protection and guidance of the children.

Rule 8VAC20-780-340-A. From a complaint.

Based on a review of video footage and interviews, the facility did not ensure that the children were within sight and sound supervision of staff at all times.

Rule 8VAC20-780-340-G. From a complaint.

Based on staff interviews, the center did not ensure that, when the outdoor activity area is not adjacent to the center, there shall be at least two staff members on the outdoor activity area whenever one or more children are present.

“Evidence: 1. Two staff verified during interviews conducted on 08/09/2024 that there were six children, on the playground with one staff member. 2. The playground is located across from the center, and the children have to cross a parking lot to get the playground.”

Rule 8VAC20-780-340-H. From a complaint.

Based on review of the Playground Policy, the licensee did not ensure that the center’s activities, services, and facilities were maintained in compliance with the center’s own policies and procedures.

Rule 8VAC20-780-40-E. From a complaint.

(Repeat Violation) Based on a review of five staff records and interviews, the center did not obtain a national fingerprint-based criminal record search for one staff member prior to employment.

“Evidence: The national fingerprint-based criminal record search in the record of Staff #1, employed on 01/22/24, was completed on 01/23/24. During interview, a member of management confirmed the fingerprint-based criminal record search for Staff #1 was not received prior to employment.”

Rule 22.1-289.035-B-2.

Based on a review of five children’s records and interviews, the center did not ensure one child had a physical examination by or under the direction of a physician before the child’s attendance; or within 30 days after the first day of attendance.

“Evidence: The physical examination in the record of Child #1, date of attendance 01/02/24, was dated 02/15/24. During interview, a member of management acknowledged the physical examination for Child #1 was not obtained within 30 days of the child’s attendance.”

Rule 8VAC20-780-140-A.

(Repeat Violation) Based on a review of five staff records and interviews, the center did not ensure one staff member submitted documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children.

“Evidence: The record of Staff #1, employed on 01/22/24, was dated 01/25/24. During interview, management confirmed the documentation was not received within the required time frame.”

Rule 8VAC20-780-160-A.

Based on a review of eight staff records and interview, the vendor did not ensure two members had current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care within 90 days of the date of employment.

“Evidence: 1) The CPR certification in the record of Staff #2, employed on 06/08/22, was completed on 11/11/22, exceeding 90 days of the date of employment. 2) The CPR certification in the record of Staff #5, employed on 08/08/22, was completed on 11/11/22, exceeding 90 days of the date of employment. 3) During interview, a member of management reported Staff #2 and Staff #5 did not have other documentation to show they had CPR certification prior to 11/11/22.”

Rule 8VAC20-790-600-D-1.

Based on a review of eight staff records and interview, the vendor did not ensure two members had current certification in first aid appropriate to the ages of children in care within 90 days of the date of employment.

“Evidence: 1) The first aid certification in the record of Staff #2, employed on 06/08/22, was completed on 11/11/22, exceeding 90 days of the date of employment. 2) The first aid certification in the record of Staff #5, employed on 08/08/22, was completed on 11/11/22, exceeding 90 days of the date of employment. 3) During interview, a member of management reported Staff #2 and Staff #5 did not have other documentation to show they had first aid certification prior to 11/11/22.”

Rule 8VAC20-790-600-D-2.

Based on a review of eight staff records, the vendor did not ensure four staff members who work directly with children completed the department’s health and safety update course annually.

Rule 8VAC20-790-600-F.

Based on a review of eight staff records and interview, the center did not obtain the satisfactory results of a national fingerprint-based criminal record search within the required timeframe.

“Evidence: 1) The record of Staff #5, employed on 08/08/22, contained the results of a national fingerprint-based criminal record search that were completed on 09/07/21. 2) During interview, a member of management reported Staff #5 was previously employed as a contractor on 09/13/21 and new fingerprints were not obtained upon employment on 08/08/22. The results of the national fingerprint-based criminal record search are required to be obtained no more than 90 days prior to employment.”

Rule 22.1-289.035-B-2.

Based on a review of eight staff records and interview, the center did not ensure two staff had a central registry finding within 30 days of employment.

“Evidence: 1) The central registry finding in the record of Staff #5, employed on 08/08/22, was dated 10/19/22. 2) The central registry finding in the record of Staff #8, employed on 05/31/22, was dated 07/07/22. 3) During interview, a member of management confirmed the central registry results for Staff #5 and Staff #8 were not received within 30 days of employment. The records did not contain documentation of any further contact with the Office of Background Investigations, and the staff members had been continuously employed.”

Rule 8VAC20-770-60-C-2.

Based on a review of eight staff records and interview, the center did not ensure two staff members submitted documentation of a negative tuberculosis (TB) screening within the required timeframes.

Rule 8VAC20-780-160-A.

Based on a review of eight staff records and interview, the center did not ensure two staff completed the Virginia Department of Education-sponsored (VDOE) orientation course within 90 calendar days of employment.

“Evidence: 1) The VDOE orientation course in the record of Staff #5, employed on 08/08/22, was completed on 01/01/23. 2) The VDOE orientation course in the record of Staff #8, employed on 05/31/22, was completed on 06/12/23. 3) During interview, a member of management confirmed Staff #5 and Staff #8 did not complete the VDOE orientation course within 90 calendar days of employment.”

Rule 8VAC20-780-240-A.

Based on a review of eight staff records and interview, the center did not ensure two staff completed annually a minimum of 16 hours of training appropriate to the age of children in care.

“Evidence: 1) The record of Staff #4, employed on 03/26/21, contained a total of 13 hours of annual training from 03/2022-03/2023. 2) The record of Staff #7, employed on 12/28/18, contained a total of 9 hours of annual training from 12/2021-12/2022. 3) During interview, a member of management confirmed the center did not have further documentation of other training completed by Staff #4 or Staff #7.”

Rule 8VAC20-780-245-A.

Based on a review of eight medications and interview, the center did not ensure one medication was labeled with the name of the medication, the dosage amount, and the time or times to be given.

“Evidence: 1) A prescription medication was observed for Child #8. The medication was in a plastic bag and did not contain the name of the medication, the dosage amount, and the time or times to be given. 2) During interview, a member of management stated the medication should not have been accepted in a plastic bag without the required information.”

Rule 8VAC20-780-510-G.

Based on a review of documentation, observation, and interview, the center did not ensure that when an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet.

“Evidence: 1) Two prescription medications were observed for Child #11. The authorization to administer one medication expired on 05/06/23 and the authorization to administer the second medication expired on 05/2023. 2) During interview, a member of management confirmed the parent did not renew the authorization and did not pick up the medication within 14 days.”

Rule 8VAC20-780-510-P.

Based on observation, a review of records, and interview, the center did not ensure at least one staff in each classroom or area where children are present shall have current certification in cardiopulmonary resuscitation (CPR) and first aid as appropriate to the age of the children in care.

“Evidence: 1) Staff #3, employed on 04/24/23, was the only staff member present in the Toddler classroom on 05/31/23. 2) The record of Staff #3 did not contain documentation that the staff has current certification in CPR and first aid. 3) During interview, a member of management confirmed Staff #3 does not have current certification in CPR and first aid.”

Rule 8VAC20-780-530-A.

Based on a review of three staff records and interview, the center did not obtain a copy of the results of a criminal history record information check or a sex offender registry check from any state in which one staff member had resided in the preceding five years within the required timeframe.

Rule 22.1-289.035-B-4.

Based on a review of five staff records and interview, the vendor did not ensure two staff had current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care within 90 days of the date of employment.

“Evidence: 1) The CPR certification in the record of Staff #2, employed 06/28/22, was completed on 11/11/22. 2) The CPR certification in the record of Staff #3, employed 06/28/22, was completed on 11/11/22.”

Rule 8VAC20-790-600-D-1.

Based on a review of five staff records and interview, the vendor did not ensure two staff had current certification in first aid appropriate to the ages of children in care within 90 days of the date of employment.

“Evidence: 1) The first aid certification in the record of Staff #2, employed 06/28/22, was completed on 11/11/22. 2) The first aid certification in the record of Staff #3, employed 06/28/22, was completed on 11/11/22.”

Rule 8VAC20-790-600-D-2.

Based on a review of five staff records and interview, the center did not obtain satisfactory results of the child abuse and neglect registry from any other state in which one individual has resided in the preceding five years.

“Evidence: 1) The record of Staff #4, employed on 09/22/22, indicated the staff resided in a state outside of Virginia within the last five years. The record did not contain the results of the child abuse and neglect registry from that state within 30 days of employment. 2) During interview, management reported the out-of-state child abuse and neglect registry for Staff #4 had not been obtained.”

Rule 22.1-289.035-B-4.

Based on a review of five staff records and interview, the center did not ensure one staff had a completed sworn statement or affirmation prior to employment.

“Evidence: 1) The record of Staff #1, employed 09/06/22, did not contain a completed sworn statement or affirmation. 2) During interview, management reported Staff #1 completed the sworn statement, but it could not be located during the inspection.”

Rule 8VAC20-770-60-B.

Based on a review of five staff records and interview, the center did not ensure that five staff members had a central registry finding within 30 days of employment.

Rule 8VAC20-770-60-C-2.

Based on a review of five staff records, the center did not ensure three staff members had documentation of a negative tuberculosis (TB) screening within the required timeframes.

Rule 8VAC20-780-160-A.

Based on a review of five staff records and interview, the center did not ensure one staff member completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Evidence: 1) The record for Staff #3, employed 06/28/22, did not contain documentation of the Virginia Department of Education-sponsored orientation course. 2) During interview, management reported Staff #3 has not completed the training.”

Rule 8VAC20-780-240-A.

Based on a review of documents and interview, the center did not implement a monthly practice evacuation drill.

“Evidence: 1) The licensing inspector reviewed the emergency drill log for the year 2022. The last practice evacuation drill was documented on 05/02/22. 2) During interview, management reported there have not been monthly practice evacuation drills since May 2022.”

Rule 8VAC20-780-550-D.

Based on a review of five staff records and interview, the center did not ensure five staff records contained the required information.

“Evidence: 1) The following staff records did not contain documentation that two or more references as to character and reputation as well as competency were checks before employment.: Staff #1 (employed 09/06/22), Staff #2 (employed 06/28/22), Staff #3 (employed 06/28/22), and Staff #5 (employed 09/26/22). 2) The record of Staff #4, employed 09/22/22, was missing a second reference. 3) During interview, management acknowledged the references were not obtained for each staff member prior to employment.”

Rule 8VAC20-780-70.

Based on a review of a review of policies and procedures, interviews, and a review of documentation, the center did not ensure that the center’s activities and services are maintained in compliance with the center’s own policies and procedures required by the standards.

Rule 8VAC20-780-40-E. From a complaint.

Based on a review of six staff records and interview, the center did not obtain the results of a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years within the required time frame.

“Evidence: 1) The record for Staff #3, hired on 04/21/22, indicated the staff had resided in a state outside of Virginia within the last five years. The record did not contain a search of the child abuse and neglect registry from the state. 2) During interview, a member of management confirmed the required out-of-state check was not obtained for Staff #3 within the required time frames. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of being hired.”

Rule 22.1-289.035-B-4.

Based on a review of six staff records and interview, the center did not ensure three staff members had documentation of a negative tuberculosis (TB) screening within the required time frames.

Rule 8VAC20-780-160-A.

Based on a review of six staff records and interviews, the center did not ensure that four staff records contained all the required information.

“Evidence: 1) The references in the record for Staff #1, hired on 04/26/22, were obtained on 05/05/22. 2) The record for Staff #3, hired on 04/21/22, was missing a second reference. 3) The record for Staff #5, hired on 06/01/22, and the record for Staff #6, hired on 06/01/22, did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 4) During interview, a member of management acknowledged the references were not obtained before employment.”

Rule 8VAC20-780-70.

Based on a review of three staff records and interviews, the vendor did not ensure that within the first 90 days of employment, one staff who works directly with children, completed the Virginia Preservice Training for Child Care Staff.

“Evidence: 1) The record for Staff #1, hired on 09/02/21, does not contain a certificate of completion of the VA Preservice Training for Child Care Staff. 2) During interview, a member of management confirmed that Staff #1 has not completed the training to date. Staff hired prior to 10/13/21 were required to complete the training within the first 90 days of employment.”

Rule 22VAC40-665-580-B.

Based on a review of three staff records and interview, the vendor did not ensure two staff had documentation of current certification in cardiopulmonary resuscitation (CPR) appropriate to the age of children in care within 90 days of the date of employment.

“Evidence: 1) The record for Staff #1, hired on 09/02/21, does not contain documentation of CPR certification. 2) The record for Staff #2, hired on 09/10/21, does not contain documentation of CPR certification. 3) During interviews, a member of management confirmed Staff #1 and Staff #2 do not have current certification in CPR.”

Rule 8VAC20-790-600-D-1.

Based on a review of three staff records and interview, the vendor did not ensure two staff had documentation of current certification in first aid appropriate to the age of children in care within 90 days of the date of employment.

“Evidence: 1) The record for Staff #1, hired on 09/02/21, does not contain documentation of certification in first aid. 2) The record for Staff #2, hired on 09/10/21, does not contain documentation of certification in first aid. 3) During interviews, a member of management confirmed Staff #1 and Staff #2 do not have current certification in first aid.”

Rule 8VAC20-790-600-D-2.

Based on a review of three staff records and interview, the center did not ensure that one out of three staff obtained fingerprint results prior to hire.

“Evidence: 1) The record for Staff #3, hired on 12/07/21, did not contain a fingerprint-based background check determination letter from the Office of Background Investigation prior to employment. 2) During interview, a member of management confirmed the fingerprint-based background check results for Staff #3 have not been received.”

Rule 22.1-289.035-B-2.

Based on a review of three staff records and interviews, the center did not ensure that three staff members had a central registry finding within 30 days of employment.

Rule 8VAC20-770-60-C-2.