Wild Fern Montessori School

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On September 22, 2026, Staff #1 placed an open can of an energy drink on the water cart, an area accessible to children and used for storing their drinking cups. Child #1, 18-months old, picked up the can and consumed some of the energy drink. The product label indicates it is ?not recommended for children.?”

Rule 8VAC20-780-340-A.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

“Based on review of video on 2/20/2026, during preparation of naptime, Staff #1 is seen pushing Child # 1 forward, then picking Child # 2 up by the arms and carrying her sideways across the room before placing her down near a sleeping cot.”

Rule 8VAC20-780-400-B.

The center is required to have employees undergo a background check every five years.

“The most recent central registry check for staff #5 was overdue by seven months.”

Rule 22.1-289.035-A.

The center must obtain a completed national criminal background check prior to the employee’s first day of employment.

“Staff #4, who had been employed for two months, did not have a completed national criminal background check available for review. Staff #4 was working with children.”

Rule 22.1-289.035-B-2.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #4, who had been employed for two months, did not have a central registry search available for review. Staff #4 was working with children.”

Rule 22.1-289.035-B-3.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #4, employed for two months, did not have documentation of a sex offender registry search nor documentation of requesting a child abuse and neglect search from one state.”

Rule 22.1-289.035-B-4.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #4 had no documentation of a completed tuberculosis screening and had been employed for two months.”

Rule 8VAC20-780-160-A.

The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

“Staff #1, has not completed the Virginia Department of Education orientation. The course is overdue by four months. Staff #1 was observed working with children.”

Rule 8VAC20-780-240-A.

All staff who work directly with children shall have a current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Staff #2 did not have a current certification, CPR training was expired by three months.”

Rule 8VAC20-790-600-D-1.

All staff who work directly with children shall have a current certification in first aid appropriate to the ages of children in care.

“Staff #2 did not have a current certification, first aid training was expired by three months.”

Rule 8VAC20-790-600-D-2.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry or a sex offender registry check from one state for Staff #3, who has been employed for five months and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

Based on observations and interviews, the center failed to ensure areas and equipment of the center, inside and outside, shall be maintained in a safe condition.

“Evidence: 1. Tree branches were hanging over the fence into the play area and starting to cover some of the play equipment. 2. The branches were hanging over the fence almost touching the ground and in an area that was accessible to the children. 3. A declining tree was observed along the fence line.”

Rule 8VAC20-780-270-A. From a complaint.

Based on a review of eight injury report records and interview, the center did not ensure that two records contained the required information.

“Evidence: 1. Two minor injury reports dated 3/5/2024 and 3/20/2024 were missing the time of when the parent was notified and documentation on how parent was notified. 2. Administration acknowledged that the injury report records were incomplete.”

Rule 8VAC20-780-550-P.

Based on observation and interview, the center did not ensure that the most recent inspection findings were posted in a conspicuous place on the licensed premises.

“Evidence: 1. The most recent inspection report was not observed. 2. Administration acknowledged that the report was not posted.”

Rule 22.1-289.011-F.

Based on a review of records and interview, the center did not ensure that one officer of the corporation had a repeat sworn statement background check every 5 years as required.

“Evidence: 1. The record of officer #1 contained a sworn statement dated 8/28/2018. 2. Administration acknowledged that the repeat sworn statement had not been completed.”

Rule 22.1-289.036-A.

Based on a review of five staff records and interview, the center did not ensure that one staff annually completed a minimum of 16 hours of training appropriate to the age of children in care.

“Evidence: 1. The record of staff #1 (date of employment: 7/8/2019) contained documentation of 10 hours of annual training between 7/8/22 and 7/8/2023. 2. Administration acknowledged that staff #1 did not have 16 hours of annual training.”

Rule 8VAC20-780-245-A.

Based on a review of two (2) staff records and interview, the center did not ensure to obtain documentation of a negative tuberculosis (TB) screening for one (1) staff at the time of employment and prior to coming into contact with children. The documentation must have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department.

“Evidence: 1. The record of staff #1 (date of employment: 6/27/2023) contained a TB screening dated 3/5/2023. 2. Administration acknowledged that the documentation had not been completed within the last 30 calendar days of the date of employment as required.”

Rule 8VAC20-780-160-A.

Based on a review of five (5) staff records and interview, the vendor did not ensure that one (1) staff who worked directly with children had within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Evidence: 1. The record of staff #1 (date of employment: 8/2/2022) contained a CPR certification that expired in October of 2022. 2. The vendor acknowledged that the certification was not current.”

Rule 8VAC20-790-600-D-1.

Based on a review of five (5) staff records and interview, the vendor did not ensure that one (1) staff who worked directly with children had within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care.

“Evidence: 1. The record of staff #1 (date of employment: 8/2/2022) contained a first aid certification that expired in October of 2022. 2. The vendor acknowledged that the certification was not current.”

Rule 8VAC20-790-600-D-2.

Based on a review of five staff records and interview, the center did not ensure to obtain the required out of state background checks for two (2) staff as required.

Rule 22.1-289.035-B-4.

Based on a review of five (5) staff records and interview, the center did not ensure to obtain a central registry finding for one (1) staff within 30 days of employment as required.

“Evidence: 1. The record of staff #1 (date of employment: 8/2/2022) did not contain a central registry finding. 2. Administration acknowledged that the central registry finding was missing.”

Rule 8VAC20-770-60-C-2.

Based on a review of five (5) staff records and interview, the center did not ensure that one (1) staff had a follow up tuberculosis screening at least every two years from the date of the initial screening as required.

“Evidence: 1. The record of staff #3 (date of employment: 7/8/2019) contained a tuberculosis screening dated 8/9/2019. 2. Administration acknowledged that the follow up tuberculosis screening had not been completed.”

Rule 8VAC20-780-160-C.

Based on a review of five (5) staff records and interview, the center did not ensure that one (1) staff completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment as required.

“Evidence: 1. The record of staff #1 (date of employment: 8/2/2022) did not contain documentation that the Virginia Department of Education-sponsored orientation course had been completed. 2. Administration acknowledged that they did not have record of the course completion for staff #1.”

Rule 8VAC20-780-240-A.

Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition.

“Evidence: 1. Eight (8) rusted nails were observed protruding from the wooden fence on the playground. 2. Administration acknowledged that the area required maintenance.”

Rule 8VAC20-780-270-A.

Based on a review of five (5) staff records and interview, the center did not ensure that complete records were kept for two (2) staff as required.

Rule 8VAC20-780-70.

Based on a review of staff records and interview, the vendor did not ensure that all staff who work directly with children had within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Evidence: 1. The record of staff # 1 (date of employment: 8/9/2020) contained an expired CPR certification dated 7/29/2020. 2. The vendor acknowledged that the certification was not current.”

Rule 8VAC20-790-600-D-1.

Based on a review of staff records and interview, the vendor did not ensure that all staff who work directly with children had within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in first aid appropriate to the ages of children in care.

“Evidence: 1. The record of staff # 1 (date of employment: 8/9/2020) contained an expired first aid certification dated 7/29/2020. 2. The vendor acknowledged that the certification was not current.”

Rule 8VAC20-790-600-D-2.

Based on a review of five (5) staff records and interview, the center did not ensure to have a central registry finding for two (2) staff within 30 days of employment as required.

“Evidence: 1. The record of staff #2 (date of employment: 8/15/2022) did not contain a central registry finding. The record of staff #4 (date of employment: 6/14/2022) contained a central registry finding dated 7/20/2022. 2. Administration acknowledged that the findings were not obtained within the required time frame.”

Rule 8VAC20-770-60-C-2.

Based on a review of five (5) staff records and interview, the center did not ensure to obtain a follow up tuberculosis screening for one (1) staff at least every two years from the date of the initial screening or testing as required.

“Evidence: 1. The record of staff # 1 contained a tuberculosis screening dated 5/31/2020. 2. Administration acknowledged that a follow up tuberculosis screening had not been obtained for staff #1.”

Rule 8VAC20-780-160-C.

Based on a review of documentation and interview, the center did not ensure to implement a monthly practice evacuation drill.

“Evidence: 1. The drill log was reviewed on 9/29/2022. An evacuation drill was not documented in August on 2022. 2. Administration acknowledged that a drill was not conducted in August.”

Rule 8VAC20-780-550-D.

Based on a review of documentation and interview, the center did not ensure to notify parents by the end of the day of any known minor injuries as required.

“Evidence: 1. On 9/29/2022, three (3) injury reports were reviewed. One (1) report documented a minor injury that occurred on 09/22/2022. The parent notification date was documented as 09/23/2022. 2. Administration acknowledged that the parent was not notified on the day of occurrence.”

Rule 8VAC20-780-550-O.

Based on a review of four staff records and interview, the vendor did not ensure one staff had obtained current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Evidence: 1. The record of staff #4 (DOH: 7/8/2019) contained a CPR certification dated 9/8/2019. 2. Administration acknowledged that the certification was expired.”

Rule 8VAC20-790-600-D-1.

Based on a review of four staff records and interview, the vendor did not ensure one staff had obtained current certification in first aid appropriate to the ages of children in care.

“Evidence: 1. The record of staff #4 (DOH: 7/8/2019) contained a first aid certification dated 9/8/2019. 2. Administration acknowledged that the certification was expired.”

Rule 8VAC20-790-600-D-2.

Based on a review of four staff records and interview, the center did not ensure to obtain a sex offender registry background check for one staff who resided outside of Virginia within the preceding five years a required.

“Evidence: 1. The record of staff #3 (DOH:3/15/2022) contained a sworn statement that indicated that the staff had resided outside of Virginia within the preceding five years. The record did not contain an out of state sex offender name check for the state listed. 2. Administration acknowledged that the out of state sex offender background check had not been completed.”

Rule 22.1-289-036-B-4.

Based review of 5 staff records and interview, the center did not ensure to obtain the results of a central registry background check within 30 days of employment for one staff as required.

“Evidence: 1. The record of staff #2 (DOH: 11/01/2021) contained the results of a central registry background check dated 12/9/2021. 2. Administration acknowledged that it was not received within the required time frame.”

Rule 8VAC20-770-60-C-2.

Based on a review of four staff records and interview, the center did not ensure to obtain the results of a follow-up tuberculosis (TB) screening every two years for one staff as required.

“Evidence: 1. The record of staff #4 (DOH:7/8/2019) contained a TB screening dated 8/9/2019. 2. Administration acknowledged that the screening was expired.”

Rule 8VAC20-780-160-C.

Based on record review and interview, the center did not ensure that there was always at least one staff member on duty who had obtained within the last three years instruction in performing the daily health observation of children.

“Evidence: 1. Administration was unable to provide proof of a current daily health observation training for staff during the inspection.”

Rule 8VAC20-780-245-L.

Based on record review and interview, the center did not ensure to provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“Evidence: 1. The last fire inspection was dated 11/25/2020. 2. Administration acknowledged that they were missing an annual inspection from 2021.”

Rule 8VAC20-780-260-A.

Based on record review and interview, the provider did not ensure to obtain annual approval from the health department or approvals of a plan of correction, for meeting requirements for: 1. Water supply; 2. Sewage disposal system; and 3. Food service, if applicable.

“Evidence: 1. The last health inspection was dated 12/30/2020. 2. Administration acknowledged that they were missing a 2021 approval from VDH.”

Rule 8VAC20-780-260-B.

Based on review of documentation and interview, the center did not ensure to develop written procedures for prevention of abusive head trauma as required.

“Evidence: 1. A written procedure for abusive head trauma was not observed during the inspection. 2. Administration acknowledged that the procedure had not been created.”

Rule 8VAC20-780-40-K.

Based on review of four staff records and interview, the center did not ensure one record contained the required information.

“Evidence: 1. The record of staff #3 (DOH:3/15/2022) was missing documentation that two or more references as to character and reputation as well as competency were checked before employment, documentation of orientation, information about any health problems that may interfere with fulfilling the job responsibilities, and the name, address, and telephone number of a person to be notified in an emergency. 2. Administration acknowledged that the record was incomplete.”

Rule 8VAC20-780-70.