Kiddie Academy of Leesburg

Each center shall maintain and keep at the center a separate record for each child enrolled that contains name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.

“The record for Child #1, enrolled for over one year, was missing a second emergency contact.”

Rule 8VAC20-780-60-A.

Repeat Violation and Systemic Deficiency

“Areas and equipment of the center, inside, shall be maintained in a clean, safe and operable condition. In classroom #1, the top of the half classroom door had cracked wood, peeling upward off the top. In classroom #1 and #2 the half classroom doors were stuck making them both challenging to open and close.”

Rule 8VAC20-780-270-A.

Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children.

“In classroom #1, three electrical outlets on a surge protector were observed uncovered.”

Rule 8VAC20-780-290-3.

A center may temporarily reassign a child from his regular group and staff members for reasons of administrative necessity but not casually or repeatedly disrupt a child’s schedule and attachment to his staff members and group.

Rule 8VAC20-780-350-Q.

Systemic Deficiency

Rule 8VAC20-780-270-A.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“While classroom #1 was outside, two bikes in the play area were missing one of two foot pedals. The large step-on trash can lids in classroom #1 and classroom #2, were detached at one of two connection points in the back of the trash can, exposing sharp plastic.”

Rule 8VAC20-780-270-A.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On December 8, 2025, Staff #1 grabbed Child #1 by the right wrist and pulled the child. Child #1 did not resist their wrist being held. Staff #1 pulled the child’s wrist up and pulled the child towards the wall and closer to Staff #1. Staff #1 pulled the child again, and yanked the child’s wrist hard upward swinging the child towards the classroom door and lifting the child off of both feet.”

Rule 8VAC20-780-340-A. From a complaint.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

Rule 8VAC20-780-400-B. From a complaint.

The following actions are forbidden: roughly handling a child.

Rule 8VAC20-780-410-1. From a complaint.

Each grouping of children shall have at least one staff regularly present who meets lead teacher qualifications.

“Staff #1, who did not meet lead teacher qualifications, was working alone with a group of children at the time of inspection.”

Rule 8VAC20-780-340-D.

When centers choose to provide meals or snacks, centers shall follow the most recent, age-appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA).

“The center was missing one food component to be served with breakfast on four days of the current one week menu.”

Rule 8VAC20-780-560-F.

Cots, mats and beds used by children during the designated rest period shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges.

“In classroom #1, the cots used by child #1, #2, #3 and #4 (all age: 5 years), did not have a bottom cover.”

Rule 8VAC20-780-450-A.

A nonabsorbent surface for diapering or changing shall be used.

“In classroom #1 the diapering surface had two tears in the changing pad.”

Rule 8VAC20-780-500-B.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.

“The record for child #1, enrolled for over one year, was missing the name and address of one emergency contact. The record for child #2, enrolled for seven months, was missing the name, address and phone number of one emergency contact.”

Rule 8VAC20-780-60-A.

Repeat Violation

Rule 22.1-289.035-B-4.

Individuals from independent contractors shall not be counted in the staff-to-children ratios unless they meet the qualifications for the applicable position.

“Staff #1 walked out of a classroom leaving independent contractor #1, who did not meet staff qualifications and was not an employee of the center, alone with children for approximately nine minutes.”

Rule 8VAC20-780-230-A.

Individuals from independent contractors who do not meet staff qualifications shall, when in the presence of children, be within sight and sound supervision of a staff member.

“On 03/24/2025, staff #1 left a classroom with children (all 3 years of age) out of sight supervision, for approximately nine minutes with independent contractor #1 who did not meet staff qualifications and was not an employee of the center.”

Rule 8VAC20-780-230-B.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On 03/24/2025, staff #1 did not ensure the care, protection, and guidance of a classroom of children (all 3 years of age) when she walked out of the classroom leaving them alone with independent contractor #1, that was not an employee of the center, for approximately nine minutes.”

Rule 8VAC20-780-340-A.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“On 03/24/2025, staff #1 walked out of a classroom leaving eight children (all age: 3 years) with independent contractor #1, that was not an employee of the center.”

Rule 8VAC20-780-340-F.

At least one staff in each classroom or area where children are present shall have current certification in cardiopulmonary resuscitation (CPR) and first aid as appropriate to the age of children in care. The training shall include an in-person competency demonstration.

“Staff #1, who had been employed for over two weeks, was working alone with a group of children (all age: 3 years), and did not have a current certification in CPR and first aid that included an in-person competency demonstration.”

Rule 8VAC20-780-530-A.

The center is required to obtain background checks from any state which the individual has resided in the preceding five years.

“Staff #2, employed for nine months, did not have documentation of requesting a central registry check or sex offender registry check from one state.”

Rule 22.1-289.035-B-4.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record for child #2, who had been enrolled for three months.”

Rule 8VAC20-780-140-A.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #2 completed the course three months late.”

Rule 8VAC20-780-240-A.

8VAC20-780-50-B

“Based on interview, records on children were not made accessible for two years after termination of services. Evidence: 1. Staff #1 and Staff #2 stated that the record for Child #1 (last date of enrollment: 05/23/2024) was not available for review at the time of inspection.”

Rule 8VAC20-780-50-B. From a complaint.

8VAC20-780-80-B-2

Rule 8VAC20-780-80-B-2. From a complaint.

8VAC20-780-160-A

“Based on record review and interview, the center failed to ensure that each staff member submits documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1) Staff #2 (DOH: 11/29/2023) record did not contain documentation of negative tuberculosis screening. 2) Staff #5 confirmed that Staff #2 did not have documentation of a negative tuberculosis screening.”

Rule 8VAC20-780-160-A.

8VAC20-780-280-B

Rule 8VAC20-780-280-B.

8VAC20-780-580-B

“Based on observation and interview, the center did not ensure that any vehicle used by the center for the transportation of children shall meet the safety standards set by the Department of Motor Vehicles and shall be kept in satisfactory condition to assure the safety of children. Evidence: 1) Two of the three transportation buses have an expired Virginia State Inspection dated March 2024. 2) Staff #5 confirmed the Virginia State Inspection is expired and is actively being used for transportation of children.”

Rule 8VAC20-780-580-B.

Repeat violation

Rule 8VAC20-780-270-A. From a complaint.

Based on observation, the center failed to ensure when any surface has been contaminated with body fluids, it is cleaned and sanitized.

“Evidence: 1. Witness A stated that daily around pickup time, the classroom restroom smells foul. They stated that urine is always on the floor and the toilet is rarely flushed. 2. On January 30, 2024, a puddle of liquid was observed on the floor of a bathroom stall in the restroom used by the Bees and Frogs classroom. 3. There was a urine odor in the restroom. 4. After dipping toilet paper into the puddle, it was determined that the liquid was urine.”

Rule 8VAC20-780-490-E. From a complaint.

Repeat violation

“Based on record review, the center failed to obtain documentation that each child has received required immunizations before the child can attend the center. Evidence: Child #2 (start date: 07/10/2023) did not have documentation of immunizations on file.”

Rule 8VAC20-780-130-A.

Repeat violation

“Based on record review, the center failed to obtain a physical examination for each child before the child’s attendance or within 30 days of the first day of attendance. Evidence: Child #2 (start date: 07/10/2023) did not have documentation of a physical examination on file.”

Rule 8VAC20-780-140-A.

Based on record review, the center failed to ensure that all staff complete the Virginia Department of Education-sponsored orientation course within 90 days of employment.

“Evidence: Staff #5 (start date: 05/10/2023) did not have documentation of completion of the Virginia Department of Education-sponsored orientation course on file.”

Rule 8VAC20-780-240-A.

Based on record review and staff interview, the center failed to develop a written policy and procedure that describes how each group of children will receive care by consistent staff.

“Evidence: Staff #3 confirmed that the center did not have a written and procedure policy on consistent care.”

Rule 8VAC20-780-350-F.

Based on interview and record review, without a written assessment by the program director and program leader, the center assigned a child to a different age group that was not more appropriate for the child’s developmental level.

“Evidence: 1. Staff #1 confirmed that Child #1 (age: 3 years) was moved to the four-year-old classroom after a parent made a complaint to the center that their child was picking up bad words from Child #1. Witnesses #A and #F confirmed that the child was not developmentally ready for the four-year-old classroom. 2. When requested, the center failed to produce a written assessment for Child #1?s transition to the four-year-old classroom.”

Rule 8VAC20-780-350-Q. From a complaint.

Repeat violation

Rule 8VAC20-780-40-E. From a complaint.

Based on observation and staff interview, children three years of age or younger were offered foods that are considered to be potential choking hazards.

Rule 8VAC20-780-560-F-4. From a complaint.

Based on interview and review of the center’s video footage, when staff were supervising children, they did not always ensure their care and protection.

Rule 8VAC20-780-340-A.

Based on interview and review of the center’s video footage, a child under 10 years of age was not within actual sight and sound supervision of staff at all times.

Rule 8VAC20-780-340-F.

Based on staff interview and policy review, staff failed to follow the center’s own policies and procedures on Name-to-Face.

Rule 8VAC20-780-40-E.

Based on record review, the center did not obtain documentation of additional immunization once every six months for all children under the age of two years.

“Evidence: The most recent immunization for Child #1 (age: 16 months) was dated 03/21/2022.”

Rule 8VAC20-780-130-E.

Based on record review, each child did not have a physical examination before the child’s attendance or within 30 days after the first day of attendance.

“Evidence: Child #1 (start date: 01/03/2022) did not have a physical examination on file.”

Rule 8VAC20-780-140-A.

Based on record review, not all staff members obtained and submitted the results of a follow-up tuberculosis (TB) screening at least every two years from the date of the initial screening or testing.

“Evidence: The most recent TB screening for Staff #5 was dated 10/26/2020.”

Rule 8VAC20-780-160-C.

Based on observation, areas and equipment of the center, inside and outside, were not maintained in a clean, safe and operable condition.

“Evidence: 1. There was chipped yellow paint on the wall under the art board in the ?Moving Monkeys? classroom. 2. There was chipped blue paint in the science area in the ?Lively Ladybugs? classroom.”

Rule 8VAC20-780-270-A.

Based on record review and staff interview, the center did develop written procedures for injury prevention.

“Evidence: The center did not have written procedures for injury prevention.”

Rule 8VAC20-780-40-I.

Based on record review, not all written records of children’s injuries included all required information.

“Evidence: 1. 7 out of 7 injury reports reviewed were missing the time when parents were notified. 2. 2 out 7 injury reports reviewed were missing the time of injury.”

Rule 8VAC20-780-550-P.

Based on record review and staff interview, the center did not obtain all information for children’s records.

“Evidence: 1. The posted allergy list indicates that Child #2 has an allergy to nuts. Staff #3 confirmed this allergy. 2. The record for Child #2 did not include a written allergy care plan.”

Rule 8VAC20-780-60-A-8.

Based on record review and staff interview, all staff who work directly with children did not have current certification in cardiopulmonary resuscitation (CPR) within 90 days of the date of employment.

“Evidence: 1. Staff #2 (date of employment: 04/24/2022) did not have current certification in CPR. 2. Staff #6 stated that Staff #2 has a training scheduled.”

Rule 8VAC20-790-600-D-1.

Based on record review and staff interview, all staff who work directly with children did not have current certification in first aid within 90 days of the date of employment.

“Evidence: 1. Staff #2 (date of employment: 04/24/2022) did not have current certification in first aid. 2. Staff #6 stated that Staff #2 has a training scheduled.”

Rule 8VAC20-790-600-D-2.

Based on record review, the center did not obtain documentation that each child has received the immunizations required by the Board of Health before the child can attend the center.

“Evidence: 1. Child #1?s (start date: 09/12/2022) record did not contain documentation of immunizations. 2. Child #2?s (start date: 08/25/2022) record did not contain documentation of immunizations.”

Rule 8VAC20-780-130-A.

Based on record review and staff interview, not all staff members submitted documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children.

“Evidence: 1. Staff #1?s (date of employment: 09/28/2022) record did not contain documentation of a negative tuberculosis screening. 2. Staff #6 stated that Staff #1 has an appointment scheduled.”

Rule 8VAC20-780-160-A.

Based on observation, hazardous substances were not kept in a locked place.

“Evidence: 1. In the Bees classroom, a spray bottle containing a cleaning disinfectant was located in an unlocked cabinet. 2. In the Frogs classroom, two hand sanitizers and a container of floor cleaner wipes were located in an unlocked cabinet.”

Rule 8VAC20-780-280-B.

Based on observation, cleaning and sanitizing materials were located above utensils and single-service articles.

“Evidence: 1. In the Frogs classroom, there were two bottles of hand sanitizer sitting on top of food service gloves in the cabinet above the cubbies. 2. In the Frogs classroom, there was a container of floor cleaner wipes above spoons, cups, gloves and plates.”

Rule 8VAC20-780-280-D.

Based on record review, the center did not obtain all information for children’s records.

“Evidence: 1. Child #2?s record indicates an allergy to fish, peanuts, and beans. The record for Child #2 did not include a written allergy care plan. 2. Child #4?s record indicates an allergy to eggs and nuts. The record for Child #4 did not include a written allergy care plan.”

Rule 8VAC20-780-60-A-8.

Based on review, a child under 10 years of age was not always within actual sight and sound supervision of staff.

Rule 8VAC20-780-340-F.

Based on interview and review of written statements, the center failed to ensure that the center’s activities were maintained in compliance with the center’s own policies as required by licensing standards.

Rule 8VAC20-780-40-E.

Based on observation the resilient surfacing under playground equipment on the school age playground was insufficient.

“Evidence - 1. On the date of inspection (04/15/2022), 5 areas within the poured-in-place resilient surfacing on the School-age/Preschool playground has cracked and come loose. 2. These areas were observed a holes in the surfacing, some as wide as a foot across and several inches deep. These holes in themselves now pose as a tripping hazard.”

Rule 8VAC20-780-330-B.