Loudoun Country Day School

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“The most recent fire inspection for the center was dated over two years ago and was over due by fourteen months.”

Rule 8VAC20-780-260-A.

Annual approval from the health department for water supply, sewage disposal system, and food service shall be provided.

“There is no record of the required annual environmental sanitation report on file.”

Rule 8VAC20-780-260-B.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #1, who had been attending for eight weeks, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #1s sworn disclosure that was completed 20 months ago, indicated that staff #1 has lived in another state in the past five years. Staff #1 did not have documentation of requesting a central registry check from one state.”

Rule 22.1-289.035-B-4.

If the child has had a physical examination prior to attendance, it shall be within 12 months prior to attendance for children two years of age through five years of age.

“The physical examination for child #2 (age 3) was completed 12 months and 2 weeks prior to the date of attendance.”

Rule 8VAC20-780-140-B.

The center shall implement a monthly practice evacuation drill.

“The center did not implement a monthly practice evacuation drill during the month of March 2024.”

Rule 8VAC20-780-550-D.

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials were not kept in a locked place. Evidence: One bottle of cleaning spray was observed in a lower unlocked drawer in the 1st Pre-Kindergarten classroom.”

Rule 8VAC20-780-280-B.

8VAC20-780-550-P

“Based on record review, injury reports did not contain all required information. Evidence: 1) The incident report forms used by the center did not contain an area to document two signatures. Only one signature was observed on each form reviewed. 2) The incident report forms did not contain an area to document the staff present when an injury occurs. 3) The incident report forms did not contain an area to document any future action to prevent recurrence of the injury.”

Rule 8VAC20-780-550-P.

8VAC20-780-40-M

“Based on interview, the center did not maintain a current written list of all children’s allergies, sensitivities, and dietary restrictions in each room where children are present. Evidence: The center director confirmed that there was a child in the program that has a diagnosed food allergy. Allergy lists are not posted in the classrooms.”

Rule 8VAC20-780-40-M.

8VAC20-780-560-G

“Based on observation and interview, requirements were not met when food is brought from home. Evidence: Children’s lunch boxes were observed sitting on a table in the hallway. None of the lunch boxes were labeled with todays date.”

Rule 8VAC20-780-560-G.

8VAC20-780-130-A

“Based on record review, the center has not obtained documentation that each child has received immunizations before the child could attend. Evidence: Child #4’s record did not contain documentation of immunizations.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Based on record review and interview, the center did not obtain a physical exam for each child within the first 30 days of attendance. Evidence: Child #2 and Child #4’s record did not contain documentation of a physical exam. The program director stated that both children enrolled at the center in September 2021.”

Rule 8VAC20-780-140-A.

8VAC20-780-550-D

“Based on record review and interview, the center has not implemented a monthly practice evacuation drill. Evidence: Based on the program directors drill log, evacuation drills were not practice in October, November and December 2021, or January and February of 2022. The program director confirmed that evacuation drills were not practiced monthly.”

Rule 8VAC20-780-550-D.

8VAC20-780-60-A

“Based on record review and interview, children’s do not contain all required information. Evidence: 1. Four out of four children’s records did not contain addresses for their emergency contacts. School staff stated that the programs online registration system does not currently request this information from families upon enrollment. 2. Four out of four children’s records do not contain documentation that the child’s age and identity has been verified. School staff stated that they were not requesting this documentation from families upon enrollment.”

Rule 8VAC20-780-60-A.

8VAC20-780-60-A-8

“Based on record review and interview, the center has not obtained a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Child #3 and Child #5 are both diagnosed with food allergies and have medication kept on-site in case on an accidental ingestion of an allergen. Neither child has an allergy care plan.”

Rule 8VAC20-780-60-A-8.