Edith Martinez Serrano

Vendors shall maintain the required information for each enrolled child.

“The record for Child #1 (enrolled over 3 weeks) was missing the child’s proof of identity and written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately.”

Rule 8VAC20-790-190-B.

Repeat violation. Whenever any family day home applies to enter into a contract with the Department or its agents or designees to provide child care services to clients of the Department or its agents or designees, the Department or its agents or designees shall require a background check, at the time of application to enter into a contract and every 5 years thereafter, of the applicant; all agents who are alone with, in control of, or supervising one or more of the children; and any other adult living in a family day home.

“The following household members do not have a completed criminal record check ( CRC ) and central registry search (CRS): #2, #3, and #4.”

Rule 22.1-289.040-A.

Vendors shall maintain, and keep at the family day home, written or electronic information for each enrolled child, which shall be made available to the department’s representative upon request.

“2 of 4 children in attendance today did not have a record of enrollment. The vendor said parents had not yet provided the required paperwork for Child #12 and #13.”

Rule 8VAC20-790-190-A.

Repeat violation and systemic deficiency. The child’s record of enrollment shall include the following information: proof of identity, names of individuals that are authorized to pick-up the child, and the name, address and phone number of an emergency contact person (other than parents).

“There was no documentation that the vendor has verified the child’s proof of identity for the following children: #4, #5, #6, and #8. There was no documentation of individuals authorized to pick-up the child and the name, address and phone number of an emergency person for the following children: #5, #6, and #7.”

Rule 8VAC20-790-190-B.

The inspector was unable to determine if all areas of the home were maintained in a clean and safe condition.

“The inspector was not given access to one of the bedrooms in the home, as the vendor said she doesn’t have a key to that room. The room opens directly into the main daycare area and reportedly household member #4 lives in that room.”

Rule 8VAC20-790-260-A.

A first aid kit that contains at a minimum the required supplies, to include: tweezers, gauze pads and adhesive tape.

“There were no tweezers, gauze pads and adhesive tape in the first aid supplies or in the home.”

Rule 8VAC20-790-410-A-1.

The non-medical emergency supplies shall include a working battery operated radio.

“The battery operated radio was not working today.”

Rule 8VAC20-790-410-B-2.

A household member did not have required background checks.

“Household member #3 has reportedly been living in the home 1 1/2 months and has no background checks including out-of-state background checks.”

Rule 22.1-289.040-A.

The vendor shall maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“There was no record of daily attendance available for review.”

Rule 8VAC20-790-180-B.

Repeat violation. Each child’s record shall include documentation that the vendor verified the child’s proof of identity.

“There was no documentation that the vendor have verified the child’s proof of identity for the following children: #15, #16, #18 and #19. There was no documentation of the parents work information and an emergency contact name, address and phone number for the following children: #15 and #16.”

Rule 8VAC20-790-190-B.

Caregivers shall undergo TB screenings at least every 2 years.

“The most recent TB test for caregiver #1 was dated as completed 7/7/22.”

Rule 8VAC20-790-210-B.

Areas and equipment of the family day home, shall be maintained in a safe condition.

“Children were observed playing with a large paint stick and paint scraper tool.”

Rule 8VAC20-790-260-A.

Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children.

“Two electrical outlets in the main daycare area did not have protective covers.”

Rule 8VAC20-790-260-C-2.

Potentially poisonous substances, materials, and supplies shall be stored in areas inaccessible to children.

“A wall spackling product and 7 gallon cans of paint were accessible to children on low shelves in the main daycare area.”

Rule 8VAC20-790-270-A.

The bathroom used by children shall be equipped with soap, toilet paper, and disposable towels.

“There were no paper towels in the bathroom.”

Rule 8VAC20-790-280-A-4.

The vendor shall maintain a record of the dates of the practice emergency drills for one year.

“There was no documentation of emergency drills available for review.”

Rule 8VAC20-790-430-B.

Children 3 years of age or younger shall not be offered foods that are considered to be potential choking hazards.

“Children, the age of 2 years old, were given lollipops (hard candy on a stick) and permitted to run and climb while eating the lollipop.”

Rule 8VAC20-790-440-C-2.

Based on records reviewed, 6 of 11 children’s records did not include required information.

“Evidence: 1. Child #7-The parents work information was left blank. 2. Child #11-The emergency contact name, address and phone number was left blank. 3. Child #12-The emergency contact name, address and phone number was left blank. 4. Child #13-The emergency contact name, address and phone number lists the father which should be changed to someone other than adult. 5. Child #15-The emergency contact name, address and phone number was left blank. 6. Child #16-The emergency contact name, address and phone number was left blank.”

Rule 8VAC20-790-190-B.

8VAC20-790-250-F

“Based on records reviewed, the vendor/caregiver #1 did not complete the annual 3-hour subsidy training course titled Virginia Annual Health + Safety for Childcare Staff. Evidence: There was no documentation of the course being completed in the last year.”

Rule 8VAC20-790-250-F.

Based on records reviewed, the vendor has not maintained a written record of daily attendance that documents the arrival and departure of each child as it occurs.

“Evidence: 1. The last recorded date of children being in attendance was 2/14/24. 2. The attendance records have not included documentation of children in care on Saturday and Sunday.”

Rule 8VAC20-790-180-B. From a complaint.

8VAC20-790-190-A

“Based on interview conducted, 1 of 4 children in care today did not have documentation of an enrollment record. Evidence: The vendor said there was no record of enrollment for Child #1, as care was being provided only today, as requested by a neighbor.”

Rule 8VAC20-790-190-A. From a complaint.

8VAC20-790-170-C

“Based on interview conducted and contact with a local agency, the vendor failed to ensure that an adult living in the home has completed required background checks. Evidence: The local agency reported not having completed background checks for Adult #1 to include: a criminal record check and central registry search.”

Rule 8VAC20-790-170-C.

Based on records reviewed, the vendor failed to ensure that 5 of 5 children’s records included required documentation.

Rule 8VAC20-790-190-B.

8VAC20-790-250-F

“Based on records reviewed, the vendor failed to ensure that the department’s annual health and safety training course was completed in the last 12 months. Evidence: The class was last completed on 3/25/22.”

Rule 8VAC20-790-250-F.

8VAC20-790-260-A

“Based on observations made and interview conducted, the vendor failed to ensure that all areas of the home were maintained in a clean and safe condition, as she does not have access to one bedroom. Evidence: The bedroom belonging to Adult #1 was locked and inaccessible to the inspector. The vendor said Adult #1 changed the lock and did not give her a key. She said that she does not have access to Adult #1’s bedroom.”

Rule 8VAC20-790-260-A.

8VAC20-790-270-A

“Based on observations made, the vendor failed to ensure that potentially poisonous substances were stored in an area not accessible to the children. Evidence: A spray bottle labeled “alcohol”, a spray can of air freshener, and 2 containers of disinfecting household cleaning wipes were sitting on the kitchen counter/bar near where the children eat lunch. The products were within reach of the children.”

Rule 8VAC20-790-270-A.

8VAC20-790-280-A-4

“Based on observations made, the vendor failed to ensure that disposable paper towels were kept in the bathroom. Evidence: The provider said she keeps paper towels in the kitchen and will give them to the children if they don’t want to use the cloth bath towel to dry their hands.”

Rule 8VAC20-790-280-A-4.

8VAC20-790-430-B

“Based on interview conducted, the vendor failed to ensure that monthly emergency drills were conducted and documented. Evidence: The vendor said she had not practiced and documented drills.”

Rule 8VAC20-790-430-B.

Based on records reviewed, information received, and observations made, it was determined that adult household members do not have all of the required background checks.

“Evidence: 1) Adult #1 - There is no documentation of a criminal record check/fingerprinting, according to the local agency. [Note: The central registry check was sent on 3/18/22 and the local agency is awaiting results.] 2) Adult #2 - There was no documentation of a sworn disclosure statement, criminal record check/fingerprinting, and central registry check. Adult #2 moved into the home on 5/1/22.”

Rule 8VAC20-790-170-C.

Based on records reviewed, it was determined that 2 of 2 children’s records did not include required information.

“Evidence: 1) Child #1 - There was no documentation that the child’s proof of identity was viewed by the vendor; there was no emergency contact person listed (name, address, and phone number), the space was left blank; and there was no written permission for the vendor to transport the child in the car. 2) Child #2 - There was no documentation that the child’s proof of identity was viewed by the vendor; and there was no written permission for the vendor to transport the child in the car.”

Rule 8VAC20-790-190-B.

Based on records reviewed, it was determined that 2 of 2 children’s records did not include immunizations every 6 months until the age of 2 years old.

“Evidence: 1) Child #1 - Immunizations were dated November 2020, when the child was 7 months old. 2) Child #2 - Immunizations were dated October 2018, when the child was 15 months old.”

Rule 8VAC20-790-230-B.