Emma Arteaga

When meals or snacks are provided by the family day home, the menu for the current one-week period shall: be dated, given to parents or posted in an area accessible to parents, list any substituted food, and be kept on file for one week.

“On the date of the inspection, the posted menus were not dated.”

Rule 8VAC20-800-920.

Individuals 14 years of age and older who reside in the family day home shall meet the requirements specified in 8VAC20-770, Background Checks for Child Day Programs.

“The criminal history check for Household Member #1, dated 7 months ago, had results of not eligible.”

Rule 8VAC20-800-160-3.

Poisonous materials shall be stored in an area inaccessible to children.

“Cleaning chemicals and detergent were found on the floor in front of the washing machine and stacked next to the bathroom used by children. Mouthwash that states keep out of reach of children was found in an unlocked bathroom cabinet.”

Rule 8VAC20-800-280.

A landline telephone shall be available, operable, and accessible during the family day homes hours of operation.

“The family day home did not have a landline telephone that operates without electricity.”

Rule 8VAC20-800-330-A.

Child records are required to contain parental employment phone numbers, emergency contact name, address, and phone number, name and policy number of the childs medical insurance, and written authorization for emergency medical care.

“The record for Child #1, enrolled for 18 months, did not contain complete employment information for each parent, complete information for two emergency contacts, and the policy number of the childs medical insurance. The record for Child #1, Child #2, and Child #3 did not contain written authorization for emergency medical care.”

Rule 8VAC20-800-60-B.

Within seven business days of the childs first day of attendance, the provider shall obtain from the parent verification of the identity and age of the child and name and location of previous day care programs or schools.

“Child #1 was enrolled for more than one month before verification of identity and age was verified. The record for Child #1, Child #2, and Child #3 did not contain previous day care programs or schools.”

Rule 8VAC20-800-80-A.

REPEAT VIOLATION Documentation of additional immunizations is required once every six months for children under the age of two years.

“The record for Child #1, age 22 months, did not contain documentation of additional immunizations every six months. The last documented immunizations was over 18 months ago.”

Rule 8VAC20-800-90-C.

The family day home shall keep a written record of children in attendance each day.

“On the date of the inspection, attendance was not recorded for 3 out of 3 children.”

Rule 8VAC20-800-50-A.

Infant swings shall be used according to the manufacturer’s instructions and when occupied by a child, a safety strap shall be used and securely fastened.

“The provider stated Child #2, age 11 months, sleeps in an infant swing. The manufacturer’s label specifies to never let a child sleep in this product.”

Rule 8VAC20-800-540-A.

Before a child may attend the family day home, the provider shall obtain documentation that the child has been adequately immunized according to the Code of Virginia requirements.

“The provider did not obtain immunization records for Child #1 until four days after the first day of attendance.”

Rule 8VAC20-800-90-A.

8VAC20-800-40-A

“Based on observations made, there were more children in care than approved for the licensed capacity. Evidence: The approved licensed capacity is a total of 5 children at any given time. Today there were 6 children in care.”

Rule 8VAC20-800-40-A.

8VAC20-790-250-F

“Based on records reviewed, it was determined that the provider had not completed the department’s annual health and safety training course. Evidence: The most recent documentation/certification for this course was dated as completed 2/29/20.”

Rule 8VAC20-790-250-F.

22.1-289.036-A

“Based on records reviewed, it was determined that the provider did not have a completed criminal record check ( CRC ) within the last 5 years. Evidence The provider’s last CRC was dated as completed 3/8/18.”

Rule 22.1-289.036-A.

8VAC20-800-320-B

“Based on observations made, it was determined that electrical outlets did not have protective covers. Evidence: Outlets by the sink, in the bathroom used by the children, did not have covers.”

Rule 8VAC20-800-320-B.

8VAC20-800-40-A

“Based on observations made, it was determined that the provider did not ensure that the total number of children receiving care at any one time does not exceed the maximum licensed capacity of 5 children. Evidence: A total of 7 children were observed to be in care today.”

Rule 8VAC20-800-40-A.

8VAC20-800-60-A

“Based on interview conducted, it was determined that 1 of the 7 children in care did not have a record of enrollment. Evidence: There was no record of enrollment for Child #10 and there was no documentation of required information. The provider said that she gave the enrollment papers to the parent who had not yet returned them. The provider said Child #10 began attending on 4/17/23.”

Rule 8VAC20-800-60-A.

8VAC20-800-730-D

“Based on observations made, it was determined that medications belonging to the provider were not kept in a locked place. Evidence: A total of 3 medications (2 prescription and 1 over-the-counter) were sitting on an open shelf by the desk in the main daycare room. The medications were accessible to the children.”

Rule 8VAC20-800-730-D.

8VAC20-800-100-A

“Based on records reviewed, it was determined that 1 of 5 children’s records did not include documentation of a physical exam within the first 30-days of attendance. Evidence: Child #6 began attending 8/29/22, and to-date a physical exam is not on-file.”

Rule 8VAC20-800-100-A.

8VAC20-800-780-B

“Based on records reviewed, it was determined that 2 of 5 children’s records did not include the parent’s signature acknowledging emergency contact information has been reviewed annually. Evidence: Child #1 + #2 were last signed by the parent on 3/18/21.”

Rule 8VAC20-800-780-B.

8VAC20-800-90-A

“Based on records reviewed, it was determined that 1 of 5 children’s records did not include documentation of immunizations prior to attendance. Evidence: Child #6 began attending 8/29/22, and to-date immunization records are not on-file.”

Rule 8VAC20-800-90-A.

Based on records reviewed, it was determined that 2 of 2 children’s records did not include a physical exam within the first 30-days of attendance.

“Evidence: 1. Child #2 - There was no physical exam available for review. The child’s 1st day of attendance was 7/18/19. 2. Child #3 - There was no physical exam available for review. The child’s 1st day of attendance was 5/7/19.”

Rule 8VAC20-800-100-A.

8VAC20-800-90-C

“Based on records reviewed, it was determined that 1 of 2 children’s records did not include immunizations updated every 6 months until the age of 2 years old. Evidence: Child #3 - The immunizations were dated May 2020, when the child was 15 months old.”

Rule 8VAC20-800-90-C.