Small Voices’ Academy

8VAC20-780-260-A

“The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. The center did not have an updated fire inspection for 2025, which is required to be completed annually.”

Rule 8VAC20-780-260-A.

8VAC20-790-600-F

“Staff who work directly with children shall annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course. The records for Staff #1 (program director) did not contain documentation that the department’s health and safety update course was completed in 2024.”

Rule 8VAC20-790-600-F.

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee’s first day of employment. The staff member cannot work alone with children until results are received. The central registry search of Staff #1 (employed for one month) was requested one week after the employee’s first day of employment. The staff member was observed working alone during the inspection.”

Rule 22.1-289.035-B-3.

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. The record for Staff #2 (program director, owner) did not include follow-up TB documentation, which is required every two years.”

Rule 8VAC20-780-160-C.

8VAC20-780-330-B

“Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards (at least six inches of mulch). On the day of the inspection, the resilient surfacing was measured at approximately one inch. Children were observed playing on the playground during the inspection.”

Rule 8VAC20-780-330-B.

All staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Staff #1 and Staff #2, both employed over three months, did not have current certification in CPR, which is required within 90 days of the date of employment.”

Rule 8VAC20-790-600-D-1.

All staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in first aid appropriate to the ages of children in care.

“Staff #1 and Staff #2, both employed over three months, did not have current certification in first aid, which is required within 90 days of the date of employment.”

Rule 8VAC20-790-600-D-2.

8VAC20-780-340-A

“Based on observation and interview, it was determined that the center did not ensure that when staff are supervising children, they shall always ensure their care and protection. Evidence: 1. In the 2 year old classroom, Staff #2 was observed spraying sanitizer on the table where two children were sitting. 2. One of the two children sitting at the table placed their hands on the wet sanitizer solution immediately after it was sprayed. 3. Staff #2 confirmed spraying sanitizer on the table while two children were sitting at the table.”

Rule 8VAC20-780-340-A.

8VAC20-780-270-A

“Based on observation and interview, it was determined that the center did not ensure that areas and equipment of the center, inside and outside, shall be maintained in a safe and operable condition. Evidence: 1. In the 3 year old classroom, there are torn and damaged venetian blinds which are in reach of children. This poses as an injury hazard to the children. 2. In the school age classroom, the children’s table is damaged with two areas (approximately 1-2 inches) that have exposed chipping wood.”

Rule 8VAC20-780-270-A.

8VAC20-780-60-A

“Based on record review and interview, it was determined that the center did not ensure that for each child enrolled the work phone number and place of employment of each parent who has custody shall be listed in the record. Evidence: 1. Child #1 (date of enrollment 8/16/2022) did not have the father’s work phone number listed. 2. Staff #1 confirmed that Child #1 did not have the father’s work phone number listed to the record.”

Rule 8VAC20-780-60-A.

8VAC20-790-600-D-1

“Based on record review and interview, it was determined that the vendor did not ensure that within 90 days of the date of employment or 90 days from subsidy vendor approval that staff have a current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1. Staff #2, (date of hire: 7/20/2022) does not have a current CPR certification appropriate to the ages of children in care. 2. Staff #1 confirmed Staff #2 does not have a current CPR certification.”

Rule 8VAC20-790-600-D-1.

22.1-289.035-A

“Based on record review and interview, it was determined that the center did not ensure that employees shall undergo a background check every five years from the time of hire. Evidence: 1. Staff #3 (date of hire 3/27/17) has an expired CPS /Central Registry search dated 5/31/17. There is no 5 year repeat check in the record. 2. Staff #1 confirmed that Staff #3 has an expired CPS /Central Registry search and is aware that repeat checks are required every 5 years.”

Rule 22.1-289.035-A.

8VAC20-780-270-A

Rule 8VAC20-780-270-A.

8VAC20-780-290-A-3

“Based on observation and interview, it was determined that the center did not ensure that electrical outlets have protective covers that are of a size that cannot be swallowed by children. Evidence: 1. In the front preschool room area, there were exposed electrical outlets without a protective cover. 2. In the back preschool room area, there were exposed electrical outlets without a protective cover in reach of the children in care. 3. Staff #1 confirmed that the electrical outlets in both rooms did not have a protective cover.”

Rule 8VAC20-780-290-A-3.

8VAC20-780-440-B

“Based on observation and interview, it was determined that the center did not ensure that cribs be identified for use by a specific child. Evidence: 1. In the infant room, there were 2 cribs that were not identified for use by a specific child. 2. Staff #1 and Staff #4 confirmed that there were no labels to two of the children’s cribs.”

Rule 8VAC20-780-440-B.

Based on record review and interview, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Evidence: 1. Staff 1, hire date 03/07/2022, lacks current certification in CPR. 2. Staff 2, hire date 12/13/2021, lacks current certification in CPR. 3. Administrative staff confirmed that staff 1 and staff 2 did not have current CPR certification.”

Rule 8VAC20-790-600-D-1.

Based on record review and interview, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care.

“Evidence: 1. Staff 1, hire date 03/07/2022, lacks current certification in first aid. 2. Staff 2, hire date 12/13/2021, lacks current certification in first aid. 3. Administrative staff confirmed that staff 1 and staff 2 did not have current first aid certification.”

Rule 8VAC20-790-600-D-2.

Based on observation, the center failed to ensure that areas and equipment of the center shall be maintained in a safe condition.

“Evidence: 1. The lid to one toilet in the preschool boys restroom was broken. 2. Areas of rust and peeling rust was observed on the lower area of the metal stall divider/panel in the preschool boys restroom.”

Rule 8VAC20-780-270-A.

Based on observation, the center failed to ensure that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard F1292-99 as shown in Figures 2 (Compressed Loose Fill Synthetic Materials Depth Chart) and 3 (Use Zones for Equipment) on pages 6-7 of the National Program for Playground Safety’s “Selecting Playground Surface Materials: Selecting the Best Surface Material for Your Playground,” February 2004, and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zone shall encompass sufficient area to include the child’s trajectory in the event of a fall while the equipment is in use.

“Evidence: 1. Grass is growing within the six foot fall zone of the outdoor play structure in the area of mulch on the right side. a. Grass begins at the four foot area of fall zone.”

Rule 8VAC20-780-330-B.

Based on observation, the center failed to ensure that play equipment used by children shall have no pinch points.

“Evidence: The two steering wheels on the outdoor play car have come loose form the bolt resulting in an area between the panel and wheel that is a pinch point.”

Rule 8VAC20-780-430-C.