Heritage Academy

Tables shall be sanitized before and after each use for feeding.

“The tables were not sanitized before lunch.”

Rule 8VAC20-780-560-J.

Applicants are required to undergo a background check every 5 years.

“The most recent sworn statement for Applicant 1 is overdue by 7 months. The most recent central registry search for Applicant is overdue by 6 months. The sworn statement for Applicant 2 was not updated within 5 years of the original document being signed; it was signed 6 months passed the required timeframe. The criminal record check for Applicant 5 was not updated within 5 years of the original check being obtained; it was obtained 7 months passed the required timeframe.”

Rule 22.1-289.036-A.

Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

“Staff 2 did not complete the required 16 hours of annual training hours.”

Rule 8VAC20-780-245-A.

At least one staff in each classroom or area where children are present shall have current certifications in CPR and first aid.

“There was not a staff member with the group of children that has a current certification in CPR and first aid.”

Rule 8VAC20-780-530-A.

Written records for children’s injuries shall include all of the components required by the standards.

“The injury report for Child 1 did not contain all of the components required by the standards.”

Rule 8VAC20-780-550-P.

Based on record review, the provider failed to ensure that all caregivers shall undergo a background check in accordance with the Code of Virginia prior to employment and every five years thereafter.

“Evidence: The most recent sworn statement in the record for Agent 3 was dated 03/15/2018; there was not a follow-up sworn statement completed by 03/15/2023.”

Rule 22.1-289.035-A.

Based on observations, the center failed to ensure that cleaning materials and insecticides/pesticides shall be stored in areas physically separate from each other.

“Evidence: There was an aerosol spray bottle of Hot Shot Flying Insect Spray stored in the same cabinet as various cleaning items such as Lysol and disinfectant spray.”

Rule 8VAC20-780-280-E.

Based on observation and staff interviews, the center failed to ensure that medication shall be labeled with the child’s name, the name of the medication, the dosage amount, and the time or times to be given.

“Evidence: Staff 1 stated that Child 2 was administered Medication 1 each day at noon. Medication 1 was observed to be an oral solution that had been pre-drawn into an oral syringe. The oral syringe, containing Medication 1, was not labeled with the child’s name, the name of the medication, the dosage amount, or the times to be given.”

Rule 8VAC20-780-510-G.

Based on observation, the center failed to ensure that medication, except for those prescriptions designated otherwise by written physician’s order, shall be kept in a locked place using a safe locking method that prevents access by children.

“Evidence: Medication 1 was observed in an unlocked soft side insulated cooler/lunchbox. The cooler/lunchbox containing Medication 1 was observed sitting on top of the children’s cubbies. Medication 1 was not kept in a locked place that prevents access by children.”

Rule 8VAC20-780-510-L.

Based on staff interviews, the center failed to ensure that centers shall keep a record of medication given to children.

“Evidence: Staff 1 stated that they had administered Medication 1 a total of 6 times; once a day on August 14, 15, 16, 17, 18 and 21. Staff 1 stated that they had not documented the administration of Medication 1.”

Rule 8VAC20-780-510-N.

Based on record review, the center failed to ensure that all employees shall undergo background checks in accordance with the Code of Virginia prior to employment and every five years thereafter.

“Evidence: The most recent criminal history check for Staff 2 was dated 02/21/2018; there was not a repeat criminal record check obtained by 02/21/2023.”

Rule 22.1-289.035-A.

Based on document review, the center failed to implement monthly practice evacuation drills.

“Evidence: There was not a practice evacuation drill conducted in January 2023.”

Rule 8VAC20-780-550-D.

Based on observation, the center failed to ensure that medication, except for those prescriptions designated otherwise by written physician’s orders, including refrigerated medication and staff’s personal medication, shall be kept in a locked place using a safe locking method that prevents access by children.

“Evidence: There was a basket of various items on the counter by the sink in the classroom. The basket contained a bottle of Tums and a bottle of ibuprofen. The medication was unlocked and accessible to the children.”

Rule 8VAC20-780-510-L.

Based on observation and discussion with staff, the center failed to ensure there shall be a posted daily schedule.

“Evidence: There was not a daily schedule posted during the 03/24/2022 inspection.”

Rule 8VAC20-780-380-A.

Based on discussion with staff, the center failed to develop written procedures for prevention of shaken baby syndrome or abusive head trauma, that include coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness.

“Evidence: The center’s Abusive Head Trauma procedures did not include information regarding coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness.”

Rule 8VAC20-780-40-K.

Based on record review and discussion with staff, the center failed to ensure that the separate record for each child enrolled contains all of the elements as required by the standard.

“Evidence: 1. The record for Child 3 did not contain the name, address and phone number of two designated people to call in an emergency if a parent cannot be reached (the addresses for the designated people are incomplete). 2. The record for Child 5 did not contain the name, address and phone number of two designated people to call in an emergency if a parent cannot be reached (no addresses were provided for the designated people).”

Rule 8VAC20-780-60-A.

Based on record review and discussion with staff, the center failed to ensure that at least every two years from the first initial tuberculosis screening or testing, staff shall submit the results of a follow-up tuberculosis screening/test.

“Evidence: The record for Staff 2 had a tuberculosis screening/test dated 09/18/2019; a 2021 follow-up screening/test has not been obtained.”

Rule 22VAC40-185-160-C.