The Springs, A Montessori School

When centers choose to provide meals or snacks, the following shall apply: A menu listing foods to be served for meals and snacks during the current one-week period shall: a. Be dated; b. Be posted in a location conspicuous to parents or given to parents; c. List any substituted food; and d. Be kept on file for one week at the center

“The center does not have a menu for the week of January 19 2026 through January 23 2026 showing what morning and afternoon snacks will be served during the current 1 week period. The center staff complete snack menus in the classroom once snack has been served.”

Rule 8VAC20-780-560-F. From a complaint.

Authorize the child day center to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years within 30 days of a hiring.

“The center did not ensure that child abuse and neglect registry searches were complete for Staff #3 and Staff # 6. Staff #3 and Staff #6 records did not have documentation of completed searches and are approximately 3 years out of compliance.”

Rule 22.1-289.035-B-4.

Prior to employment, staff must have a completed Fingerprint Criminal Record check.

“Staff #1 criminal record check was passed due 50 days from the employees start date.”

Rule 22.1-289.035-B-2.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“2 children were not visible to staff for approximately 5 minutes. The 2 children were doing work in the hallway, while the classroom staff were observed cleaning up for the next activity.”

Rule 8VAC20-780-340-F.

The center shall keep documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering.

“Staff #1 record has 1 of 2 references documented and the center is 6 months passed compliance.”

Rule 8VAC20-780-70.

Repeat violation

“Based on record review, the center did not ensure that documentation of a negative tuberculosis (TB) screening was completed within the last 30 calendar days of the date of employment. Evidence: Staff #3?s (date of employment: 05/13/2024) TB screening was dated 11/08/2023.”

Rule 8VAC20-780-160-A.

Repeat violation

“Based on observation, hazardous substances were not kept in a locked place. Evidence: Clorox wipes, bleach sanitizer spray, multi-surface cleaner, disinfectant spray, three air fresheners, and glass cleaner were in an unlocked cabinet in Classroom 5, accessible to children.”

Rule 8VAC20-780-280-B.

Repeat violation

“Based on observation, medication was not kept in a locked place. Evidence: Two inhalers were in an unlocked cabinet in Classroom 5.”

Rule 8VAC20-780-510-L.

Based on record review, the center did not have a written care plan for each child with a diagnosed food allergy.

“Evidence: 1. Child #1 (start date: 06/12/2023), Child #2 (start date: 06/13/2022) and Child #4?s (start date: 06/18/2020) records indicate food allergies. 2. The center did not have a written care plan for Child #1, Child #2 and Child #4.”

Rule 8VAC20-780-60-A-8.

Repeat violation

“Based on record review, the center failed to ensure that they received results of fingerprinting for 3 out of 10 employees prior to employment. Evidence: 1. Staff 2?s (start date: 07/09/2023) fingerprinting results were dated 07/19/2023. 2. Staff #9?s (start date: 05/30/2023) fingerprinting results were dated 05/31/2023. 3. Staff #10?s (start date: 08/14/2023) fingerprinting results were dated 08/17/2023.”

Rule 22.1-289.035-A.

Repeat violation

“Based on record review, the center failed to ensure that documentation of a negative tuberculosis (TB) screening was submitted at the of employment and completed within the last 30 calendar days of the date of employment for 2 out of 10 staff. Evidence: 1. Staff #4?s (start date:08/14/2023) TB screening was completed on 04/20/2023. 2. Staff #10?s (08/14/2023) TB screening was completed on 08/24/2023.”

Rule 8VAC20-780-160-A.

Based on record review and staff interview, the center failed to provide annual approval from the health department meeting requirements for water supply and sewage disposal system.

“Evidence: 1. The center did not have documentation that an environmental sanitation inspection was completed. 2. Staff #11 confirmed that an environmental sanitation inspection had not been completed.”

Rule 8VAC20-780-260-B.

Repeat violation

“Based on observation, the center failed to ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: Two bottles of multi-purpose cleaner with bleach, one disinfectant spray, one jug of sunscreen, and two room air fresheners (label states to keep out of reach of children) were found in an unlocked cabinet under the sink in Classroom 5.”

Rule 8VAC20-780-280-B.

Based on observation, the center failed to ensure that when hazardous substances were not kept in the original container, the substitute containers clearly indicate their contents.

“Evidence: 1. There were two spray bottles found in a cabinet in Classroom 7. 2. Staff #9 confirmed that one bottle contained sanitizer and one contained disinfectant. 3. Each bottle had a colored label that should match a color-coded chart identifying the contents. Staff #9 confirmed that the contents in the bottles did not match the chart.”

Rule 8VAC20-780-280-G.

Based on record review, the center failed to develop a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members.

“Evidence: At the time of inspection, the center did not have a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff.”

Rule 8VAC20-780-350-F.

Based on observation, the center failed to ensure that medication was kept in a locked place using a safe locking method that prevents access by children.

“Evidence: An inhaler was located in a bag that was hanging on a hook, unlocked, in Classroom 7.”

Rule 8VAC20-780-510-L.

Based on observation, the center failed to ensure that over-the-counter skin products were not kept beyond the expiration date.

“Evidence: A healing ointment found in Classroom 7 expired in August 2023.”

Rule 8VAC20-780-520-A.

Repeat violation

“Based on observation, the center failed to ensure that when food is brought from home, the food container is clearly dated and labeled in a way that identifies the owner. Evidence: 3 out of 3 infant bottles belonging to Child #5 were not dated or labeled with the child’s name.”

Rule 8VAC20-780-560-G.

Based on record review, the center failed to obtain all information for 6 out of 10 staff records.

“Evidence: 1. At the time of inspection, there was no documentation that two or more references as to character and reputation as well as competency were checked before employment for Staff #2 (start date: 07/09/2023), Staff #6 (start date: 08/14/2023), Staff #7 (start date: 09/26/2023) and Staff #10 (start date: 08/14/2023). 2. At the time of inspection, Staff #1 (start date: 05/30/2023) and Staff #9 (start date: 05/30/2023) only had documentation that one reference check had been completed.”

Rule 8VAC20-780-70.

Based on record review, not all staff who work directly with children had a current certification in cardiopulmonary resuscitation (CPR) within 90 days of the date of employment.

“Evidence: Staff #2 (date of employment: 08/15/2022) did not have documentation of a current certification in CPR on file.”

Rule 8VAC20-790-600-D-1.

Based on record review, not all staff who work directly with children had a current certification in first aid within 90 days of the date of employment.

“Evidence: Staff #2 (date of employment: 08/15/2022) did not have documentation of a current certification in first aid on file.”

Rule 8VAC20-790-600-D-2.

Based on record review, not all staff members obtained results of background checks every five years.

“Evidence: Staff #3?s (start date: 02/22/2016) fingerprinting results were dated 04/10/2018.”

Rule 22.1-289.035-B-2.

Based on record review, the center failed to obtain a copy of the results of a criminal history record check and results of the child abuse and neglect registry for a staff member, from any state in which the individual has resided in the preceding five years.

“Evidence: 1. Staff #2 (start date: 08/15/2022) documented on their sworn disclosure statement (dated: 09/01/2022) that they resided out of state in the preceding five years. 2. Staff #2?s record does not contain results of an out-of-state criminal history record check. 3. Staff #2?s record does not contain results of an out-of-state search of the child abuse and neglect registry.”

Rule 22.1-289.035-B-4.

Based on record review, an employee of the center was employed before the center had the person’s completed sworn statement.

“Evidence: Staff #2 (start date 08/15/2022) had a sworn statement that was dated 09/01/2022.”

Rule 8VAC20-770-60-B.

Based on record review, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two years.

“Evidence: Child #1?s (age: 13 months) most recent documentation of immunizations was dated 07/21/2022.”

Rule 8VAC20-780-130-E.

Based on record review, not all staff members obtained and submitted the results of a follow-up tuberculosis (TB) screening at least every two years from the date of the initial screening.

“Evidence: Staff #3?s most recent results of a TB screening was dated 04/05/2021.”

Rule 8VAC20-780-160-C.

Based on observation, hazardous substances, such as cleaning materials, were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1. In the Infant House classroom, there was a spray bottle containing a bleach/water solution on the diaper changing table. 2. Diapering was not occurring at the time.”

Rule 8VAC20-780-280-B.

Based on observation, cosmetics, medications or other harmful agents were stored in areas that are accessible to children.

“Evidence: 1. Based on observation, harmful agents (one handheld can opener, four peelers, one cheese grater and three knives) were stored in an unlocked food prep drawer, accessible to children, in Classroom #1 (3-6 year old classroom).”

Rule 8VAC20-780-280-H.

Based on observation, when an authorization for medication expired, medication not picked up by the parent within 14 days was not disposed of by the center.

“Evidence: 1. At the time of inspection, the center had an allergy medication and an epi-pen belonging to Child #12 on site. 2. Authorization for the two medications belonging to Child #12 was signed and dated by the child’s parent on 01/09/2023. 3. The authorization form did not have written authorization from the child’s physician.”

Rule 8VAC20-780-510-P.

Based on observation, when food was brought from home, food containers were not clearly dated and labeled in a way that identifies the owner.

“Evidence: 1. In the Infant House classroom, there were two bottles that were not labeled with the owner’s name. 2. In the Infant House classroom, there were four bottles that were not labeled with the date.”

Rule 8VAC20-780-560-G.

Based on record review, children’s records did not contain all information.

“Evidence: 1. Child #6?s record did not contain the child’s start date. 2. Staff #6 stated that Child #6 started at the center on 08/23/2022. 3. Child #6?s record did not contain documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.

Based on record review, not each staff member submitted documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children.

“Evidence: Staff #3?s (start date: 08/15/2022) tuberculosis screening, dated 09/03/2022, was completed after the time of employment.”

Rule 8VAC20-780-160-A.

8VAC20-780-60-A-8

“Based on a review of children medication records, the center has not obtained a written care plan for each child with a diagnosed food allergy. Evidence: Child #1,#2 and #3 have medications due to food allergies, there were no written care plans from a physician for the medications on site.”

Rule 8VAC20-780-60-A-8.