Hazelwild Country Day School

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2, who is working with children, has not yet completed this course which is overdue by more than 3 years.”

Rule 8VAC20-780-240-A.

Based on review of 5 staff records, the provider did not obtain documentation of the results of a national fingerprint background check prior to date of hire.

“Evidence: The record for Staff #1 (Date of Hire 11/7/22) and Staff #2 (Date of Hire 8/15/22), did not contain documentation of a fingerprint background check completed prior to their date of hire. The fingerprint background check for Staff #1 was dated 11/14/22 and the fingerprint background check for Staff #2 was dated 9/2/22.”

Rule 22.1-289.035-B-2.

Based on review of 5 staff records and staff interview, the center did not have staff on duty who have satisfactorily completed a training program for the purpose of administration of emergency medication.

“Evidence: There were no staff on site that were certified to administer emergency medications while a child with an emergency medication was present at the center.”

Rule 8VAC20-780-245-J-3.

Based on observation, the center did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1)During inspection in the boys and girls hall bathrooms, the adult restroom stalls were unlocked and had a disinfectant spray stored on the back of the toilets. 2)During inspection in the hall closet next to the hall bathrooms, the door was unlocked and containers of disinfectant were stored on shelves.”

Rule 8VAC20-780-280-B.

Based on observation and inspection of the playground, the Center did not to ensure that the required resilient surfacing surrounding playground equipment with moving parts or climbing apparatus created a sufficient fall zone.

Rule 8VAC20-780-330-B.

Based on observation, the center did not ensure that food brought from home was clearly dated and labeled in a way that identifies the owner.

“Evidence: In the Monday-Friday Full Day Four year old classroom, Child #1 did not have a date on their food from home.”

Rule 8VAC20-780-560-G.

Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: During inspection in the Full Time Threes classroom, there were 17 children present, but the written record reflected there were 16 children present.”

Rule 8VAC20-780-80-A.

Based on documentation review, the center did not have at least one staff member in each classroom or area where children are present that had obtained first aid and cardiopulmonary resuscitation (CPR) certification.

“Evidence: Four total classrooms (Two of the 3s classrooms, the 1st & 2nd grade classroom, and the 3rd and 4th grade classroom) did not have at least one staff member that had documentation of First Aid and cardiopulmonary resuscitation (CPR) certification.”

Rule 8VAC20-780-530-A.

Based on review of five staff records, the center did not obtain the results of a criminal history record check and a central registry check from all states in which staff members have resided within the last five years prior to employment.

“Evidence: 1)The record for Staff #1 (date of hire 1/23/23) did not contain documentation of a completed criminal history record check or central registry check from all states where they resided within the last five years prior to employment. 2)The record for Staff #2 (date of hire 11/7/22) did not contain documentation of a completed central registry record check from all states where they resided within the last five years prior to employment.”

Rule 22.1-289.035-B-4.

Based on observation, the center did not ensure that hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1)In the Full day, 5 day 4s classroom, there was a bleach mixture spray and a disinfectant spray in the classroom in an area that was unlocked. 2)In the restroom area for the center, there were antibacterial wipes on a table in an unlocked area. 3)In the unlocked staff room across from the children’s restrooms, there were 20 containers of antibacterial wipes on a shelf that was not locked.”

Rule 8VAC20-780-280-B.

Based on review of 2 medications and medication authorizations, the center did not ensure they follow the policy for administration of medication.

“Evidence: For medications for Child #5, the duration of the parent’s authorization was not renewed after 10 workdays nor was written medication authorization given from the child’s physician and parent for a long term medication.”

Rule 8VAC20-780-510-E.

Based on observation, the center did not ensure that medication be kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1)In the Full day, 5 day 3s classroom, there was an Epipen for Child #1 that was stored on an open shelf that was not locked. 2)In the Monday through Friday, 5 day 4s classroom, there was an Epipen for Child #5 that was stored in a tote bag.”

Rule 8VAC20-780-510-L.

Based on observation, the center did not ensure that all areas and equipment of the center, inside and outside, were maintained in a clean, safe, and operable condition.

“Evidence: The wooden playground divider that keeps the pea gravel in place, had a 6 inch area that was sharp and could snag a child’s skin.”

Rule 8VAC20-780-270-A.

Based on documentation review, the center did not have at least one staff member in each classroom or area where children are present that had obtained cardiopulmonary resuscitation (CPR) certification.

“Evidence: Three of the 4 year old classrooms and one of the 3 year old classrooms did not have at least one staff member that had documentation of cardiopulmonary resuscitation (CPR) certification.”

Rule 8VAC20-780-530-A-1.

Based on review of 5 child records, the provider did not ensure they had a written care plan for each child with a diagnosed food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Evidence: The record for Child #1 did not contain an allergy care plan for their physician diagnosed food allergy.”

Rule 8VAC20-780-60-A-8.

Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: During inspection in the Monday-Friday Full Day Fours group, there were 12 children present, but the written record reflected there were 13 children present.”

Rule 8VAC20-780-80-A.

22.1-289.035-A

“Based on a review of two staff files and an interview with the director, it was determined that one staff did not have a repeat background check every five years. Evidence: Staff A’s central registry finding was dated 2/12/17 and had not been repeated in more than 5 years.”

Rule 22.1-289.035-A.