Rappahannock Area Young Men’s Christian Association-Smith Statio

The center is required to have employees undergo a background check every five years.

“The repeat national criminal background check in the record of Staff #4 was obtained 16 days late.”

Rule 22.1-289.035-A.

(Repeat Violation) A tuberculosis (TB) screening is required every two years from the last screening.

“The updated TB screening in the record for Staff #2 was obtained three months late.”

Rule 8VAC20-780-160-C.

Annual approval from the health department shall be provided for meeting requirements for water supply; sewage disposal; and food services, if applicable.

“The center’s Report of Environmental Sanitation Inspection was overdue by three months.”

Rule 8VAC20-780-260-B.

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #2 updated TB screening was due two months ago and Staff #4 updated TB screening was due three months ago. The updated screenings have not yet been completed.”

Rule 8VAC20-780-160-C.

8VAC20-780-70

“Staff records shall include an emergency contact to be notified in an emergency and information about any health problems that may interfere with fulfilling the job responsibilities. This information is required to be kept at the center. The record for Staff #1 did not include this information.”

Rule 8VAC20-780-70.

All staff who work directly with children are required to have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care within 90 days of the date of employment.

“Staff #2 obtained CPR certification five months after the date of employment and Staff #3 obtained CPR certification four months after the date of employment.”

Rule 8VAC20-790-600-D-1.

All staff who work directly with children are required to have current certification in first aid appropriate to the ages of children in care within 90 days of the date of employment.

“Staff #2 obtained first aid certification five months after the date of employment and Staff #3 obtained first aid certification four months after the date of employment.”

Rule 8VAC20-790-600-D-2.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #4, employed for more than 16 months, did not have documentation of requesting a criminal history check from one state.”

Rule 22.1-289.035-B-4.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #1, who had been attending for over a month, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

(Repeat Violation) Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“The TB for Staff #1 was dated two months prior to the date of employment, the TB for Staff #2 was dated more than one year prior to the date of employment, and the TB for Staff #4 was dated nine days after the date of employment.”

Rule 8VAC20-780-160-A.

The center is to maintain a written record of children’s serious and minor injuries that contains all of the required information.

“An injury record reviewed was missing any future action to prevent recurrence of the injury and another injury record reviewed was missing documentation of how the parent was notified of the injury.”

Rule 8VAC20-780-550-P.

(Repeat Violation) Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“Staff #1 only had one reference verification on file. One of the references on file for Staff #2 was obtained after employment, and the two references for Staff #4 were obtained after employment.”

Rule 8VAC20-780-70.

8VAC20-780-260-B

“Annual approval from the health department shall be provided regarding the water supply and the sewage disposal system. The center’s most recent Report of Environmental Sanitation was dated 2/15/2023.”

Rule 8VAC20-780-260-B.

Based on review of five staff records, the program did not obtain the results of a national fingerprint-based criminal history record check for one staff prior to employment.

“Evidence: The fingerprint results on record for Staff #4, with a start date of 11/3/23, were dated contained documentation of a national fingerprint results dated 11/6/23.”

Rule 22.1-289.035-B-2.

Based on review of five staff records, the center did not obtain documentation of a completed sworn disclosure statement for each staff prior to employment.

“Evidence: The record for Staff #4 with a start date of 11/3/23, the sworn statement on record was dated 11/14/23.”

Rule 8VAC20-770-60-B.

Based on a review of five staff records, the center did not obtain documentation of a tuberculosis (TB) screening for staff at the time of employment and prior to coming in contact with children.

“Evidence: 1. The record for Staff #4, with a start date of 11/3/23, contained documentation of a tuberculosis screening dated 11/16/23. 2. The record for Staff #5, with a start date of 8/3/23, contained documentation of a tuberculosis screening dated 8/7/23.”

Rule 8VAC20-780-160-A.

Based on a review of five staff files, the center did not obtain documentation that two or more references as to character and reputation as well as competency were checked before employment.

“Evidence: 1. The record for Staff # 4, with a start date of 11/3/23, contained documentation of two references dated 11/9/23. 2. The record for Staff #4, with a start date of 8/3/23, contained documentation of one reference dated 8/11/23.”

Rule 8VAC20-780-70.

8VAC20-780-280-B

“Based on observation, the facility staff did not ensure that all hazardous substances such as cleaning materials, insecticides, and pesticides were kept in a locked place using a safe locking method that prevents access by children. Evidence: In the 4?s classroom, there was an unlocked cabinet that had 6 boxes of borax.”

Rule 8VAC20-780-280-B.

8VAC20-780-340-F

“Based on staff interviews, the center failed to ensure that all children under 10 years of age were within actual sight and sound supervision of staff at all times. Evidence: On March 15, 2022 at approximately 2:30 PM, Child A, 5 years of age, was left alone at Patriot Park, a community park located near Ron Rosner YMCA Recreation Center. According to information obtained through staff interviews and documentation, the child was out of staff sight and sound supervision for approximately 7 minutes.”

Rule 8VAC20-780-340-F.