Discovery Learning Center

Staff shall complete orientation training on required topics prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“Staff #1, who has been employed for over 1 month, has no documentation of orientation available for review.”

Rule 8VAC20-780-240-C.

The Center is required to maintain the required supervision ratio of 1 staff to 4 infants age birth up to 16 months old whenever children are in care.

“During the inspection, the infant room had 1 teacher supervising 5 children and the youngest child was 11 months.”

Rule 8VAC20-780-350-B-1.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present.

“In Room 3, Child 5 enrolled 1 day, was disclosed as having an allergy and was not documented on the allergy list.”

Rule 8VAC20-780-40-M.

Before the child’s first day of attending, parents shall be provided with all required information in writing.

“There was no documentation in the records of Child #1, Child #2, Child #3, and Child #4 that the parents had been provided with required information in writing prior to their children’s first day of attending. This was overdue by 5 months for Child #1, #2, #3 and #4.”

Rule 8VAC20-780-420-A.

Documentation shall be maintained of emergency evacuation drills.

“There were no evacuation drills documented for the month of March and June 2026.”

Rule 8VAC20-780-550-G.

Any vehicle used by the center for the transportation of children shall meet the safety standards set by the Department of Motor Vehicles and be kept in satisfactory condition to assure the safety of children.

“One of the vans that is used for transportation has license plates registered in the state of Ohio, the van has an expired registration of 3/2026.”

Rule 8VAC20-780-580-B.

A written agreement between the parent and the center shall be in each child’s record by the first day of the child’s attendance. The agreement shall be signed by the parent and include: An authorization for emergency medical care, a statement that the center will notify the parent when the child becomes ill, a statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease.

“There was no documentation in the records of Child #1, Child #2, Child #3, and Child #4 of parental agreement in writing the first day of the child’s attendance. This was overdue by 5 months for Child #1, #2, #3 and #4.”

Rule 8VAC20-780-90-A.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“1. In the JK classroom, there were 10 children who were signed-in and there were 9 present. 2. In the Preschool classroom, there were 8 children who were signed-in and 9 were present.”

Rule 8VAC20-780-80-A.

Each report shall include the date of the physical examination and dates immunizations were received and shall be signed by a physician, his designee, or an official of a local health department.

“Child A, enrolled for 3 months did not have immunizations signed by a physician, his designee, or an official of a local health department.”

Rule 8VAC20-780-150-B.

Staff shall complete orientation training on required topics prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“Staff 1, who has been employed for 1 year and 10 months, has no documentation of orientation available for review.”

Rule 8VAC20-780-240-C.

Playground equipment with moving parts or climbing apparatus must have appropriate fall zones that encompass sufficient area to include the child’s trajectory in the event of a fall. Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards and shall be under equipment with moving parts or climbing apparatus.

“The fall zones on the school age playground had about 1 ? inch of resilient surfacing of mulch.”

Rule 8VAC20-780-330-B.

Prescription and non-prescription medication shall be given to a child: only with written authorization from the parent.

“There was no parental authorization for a prescription medication for Child 1.”

Rule 8VAC20-780-510-B.

When food is brought from home, the following shall apply: The food container shall be sealed and clearly dated and labeled in a way that identifies the owner.

“2 lunch bags in Junior Kindergarten and 2 lunch bags in the school age room had no dates.”

Rule 8VAC20-780-560-G.

Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“The record for Staff 1, employed for 1 year 10 months, did not have documentation of completed reference checks.”

Rule 8VAC20-780-70.