Williamsburg James City County Community Action Agency, Inc

Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and the documentation shall have been completed within the last 30 calendar days of the date of employment.

“Documentation for Staff #3’s tuberculosis screening was dated seven months prior to first date of employment. Documentation for Staff #3’s tuberculosis screening was dated six months prior to first date of employment. Tuberculosis screening were not available for review for Staff #3 and Staff #4. Staff #3 and Staff #4 were observed working with children during the inspection.”

Rule 8VAC20-780-160-A.

There shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children.

“Based on staff records reviewed, the center did not have a staff member on duty with current daily health observation training.”

Rule 8VAC20-780-245-L.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Documentation of immunization record was not available for Child #3; who has been enrolled for over 60 days.”

Rule 8VAC20-780-130-A.

Each child shall have a physical examination by or under the direction of a physician before the child’s attendance; or within 30 days after the first day of attendance.

“Documentation of physical examination was not available for Child #4; who has been enrolled for over 30 days.”

Rule 8VAC20-780-140-A.

The license shall be posted in a place conspicuous to the public.

“During the inspection conducted on 12/12/2025, it was observed that the center’s license was not posted in a location visible to the public, as required by the Virginia Administrative Code.”

Rule 8VAC20-780-40-D.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: address of two designated people to call in an emergency if a parent cannot be reached and documentation of viewing proof of the child’s identity and age.

“Child #3?s record contained only one emergency contact instead of the required two. Child #4?s record was missing the address for one listed emergency contact and documentation verifying the child’s identity and age was not available in the file.”

Rule 8VAC20-780-60-A.

The following staff records shall be kept for each staff person: Name, address, verification of age requirement, job title, and date of employment and name, address, telephone number of a person to be notified in an emergency which shall be kept at the center and information about any health problems that may interfere with fulfilling the job responsibilities.

“Personal information, emergency contact and health information were not available onsite for Staff #1, who has been employed for one year and was working with children on the date of inspection.”

Rule 8VAC20-780-70.

Complaint Related

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. During an observation on 11/14/2025, a spray bottle labeled ?bleach + water? was sitting on top of the paper towel dispenser and within reach of the children”

Rule 8VAC20-780-280-B. From a complaint.

Complaint Related

“The required ratio for children of the age three years old is one staff per ten children. During an observation on 11/14/2025, Staff #1 left out of the cafeteria for approximately five minutes, leaving her class of 10 children, ages three-four years old, to be observed by two other teachers with a classroom of 20 children, ages three-four years of age. During the five minutes of absence, there were 30 children being supervised by two teachers inside of the cafeteria.”

Rule 8VAC20-780-350-B-4. From a complaint.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment.

“In Classroom A, there was chipped and peeling paint in several areas: along the wall, near the window and on the individual cubbies used for the children. In the children’s restroom, the entry doorway was rusting along the borders of the door and hinges.”

Rule 8VAC20-780-270-A.

The center shall have a written emergency preparedness plan,, which shall be developed in consultation with local or state authorities.

“The center’s emergency preparedness plan has yet to be reviewed by the local or state authorities.”

Rule 8VAC20-780-550-A.