Mrs. Bee’s Learning Academy

(Complaint Related) When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On 08/19/26, staff failed to ensure the care and protection of two children, five and six years old, when the children were permitted to exit the center’s school bus while the bus was waiting at a stop light. The bus was stopped at a six-lane intersection with a posted speed limit of 45mph, and the children were permitted to exit into the middle of the turn lanes.”

Rule 8VAC20-780-340-A. From a complaint.

(Complaint Related) When entering and leaving vehicles, children shall enter and leave the vehicle from the curb side of the vehicle or in a protected parking area or driveway.

“On 08/19/26, Child #1 (6-year-old) and Child #2 (5-year-old) were permitted to exit the center’s school bus into the middle of turn lanes while the bus was stopped at a traffic light. The children did not enter or leave the vehicle from the curb side of the vehicle or in a protected parking area or driveway.”

Rule 8VAC20-780-580-D. From a complaint.

The center must request a search of the central registry prior to the employee’s first day of employment.

“The central registry search for Staff #4 was requested three days after the first day of employment. The staff had been employed for four days.”

Rule 22.1-289.035-B-3.

(Repeat Violation) Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“The record of Staff #5, who has been employed for over two months, did not contain a TB screening. The staff was observed working with children.”

Rule 8VAC20-780-160-A.

(Repeat Violation) A tuberculosis (TB) screening is required every two years from the last screening.

“The repeat TB for Staff #1 and Staff #2 were over a month late.”

Rule 8VAC20-780-160-C.

The medication authorization shall be available to staff during the entire time it is effective.

“Seven prescription medications were observed on-site. The authorizations did not contain the required parental authorizations.”

Rule 8VAC20-780-510-F.

Medication shall be labeled with the child’s name, the name of the medication, the dosage amount, and the time or times to be given.

“Three prescription medications were observed on-site. The medications were not labeled with the dosage amount, and the times to be given.”

Rule 8VAC20-780-510-G.

(Repeat Violation) Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“The TB in the record of Staff #3, who has been employed for 22 days, was completed more than two months prior to the date of employment.”

Rule 8VAC20-780-160-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“The TB in the record of Staff #1 was overdue by more than a month.”

Rule 8VAC20-780-160-C.

Nonprescription drugs and over-the counter skin products shall not be kept or used beyond the expiration date of the product.

“Two expired over-the-counter ointments were observed at the center during the inspection.”

Rule 8VAC20-780-520-A.

A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child #3, who has been enrolled for 21 months, has a diagnosed food allergy and did not have a written care plan in their file.”

Rule 8VAC20-780-60-A-8.

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“The most recent fire inspection on file for the center was conducted on 10/23/23.”

Rule 8VAC20-780-260-A.

Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard F1292-99 .

“The plastic slides and climbing equipment on the playground did not have at least six feet of resilient surfacing on all sides as required.”

Rule 8VAC20-780-330-B.

In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present.

“Staff #2 was observed alone in the school age classroom and was identified as a program leader for the group. Documentation reviewed and interviews conducted do not support that Staff #2 meets qualifications of a program leader.”

Rule 8VAC20-780-340-D.

The required ratio for children birth up to 16 months is one staff per four children.

“Three staff were observed with 12 children in the infant classroom. During the inspection of the classroom, staff were observed walking out of the classroom and into the diaper changing room, leaving two staff alone with 11 children, approximately three times.”

Rule 8VAC20-780-350-B-1.

A non-absorbent surface for diapering or changing shall be used.

“One of the diaper changing pads in the infant classroom had a tear and was no longer considered non-absorbent. Staff were observed changing diapers on the changing pad.”

Rule 8VAC20-780-500-B.

Staff are to have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care within 90 days of the date of employment.

“The CPR certification in the record of Staff #4 was obtained 27 days late.”

Rule 8VAC20-790-600-D-1.

Staff are to have current certification in first aid appropriate to the ages of children in care within 90 days of the date of employment.

“The first aid certification in the record of Staff #4 was obtained 27 days late.”

Rule 8VAC20-790-600-D-2.

The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

“The findings from the most recent inspection, dated 08/12/2024, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“The sworn statement of Staff #1, who is currently working, was dated one day after their first day of employment.”

Rule 22.1-289.035-B-1.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #1, employed for more than 6 months, did not have documentation of requesting a central registry check from two states. Staff #2, employed for more than 10 months, did not have documentation of requesting a central registry check from one state.”

Rule 22.1-289.035-B-4.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“The immunizations in the record of Child #1 were obtained three months after the child’s first day of attendance.”

Rule 8VAC20-780-130-A.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“The physical examination in the record of Child #1 was obtained three months after the child’s first day of attendance.”

Rule 8VAC20-780-140-A.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“The TB in the record of Staff #2 was dated more than one month prior to the date of employment.”

Rule 8VAC20-780-160-A.

Staff are to complete the VDOE-sponsored orientation course within 90 calendar days of employment.

“Staff #4 completed the course 18 days late.”

Rule 8VAC20-780-240-A.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

Rule 8VAC20-780-60-A.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains information on allergies and intolerance to medication or any other substances, and actions to take in an emergency situation.

“The records of Child #1, Child #2, Child #3, and Child #5 did not contain information on allergies and intolerance to medication or any other substances, and actions to take in an emergency situation. The children had been enrolled between one to nine months.”

Rule 8VAC20-780-60-A-7.

Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“The references in the record of Staff #1 were checked five and nine days after the staff started employment.”

Rule 8VAC20-780-70.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #1, employed for more than two months, did not have documentation of requesting a central registry check or a criminal history check from a state in which the individual resided in the preceding five years.”

Rule 22.1-289.035-B-4. From a complaint.

Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children.

“The screening for Staff #1 was completed 10 days after employment.”

Rule 8VAC20-780-160-A. From a complaint.

(REPEAT VIOLATION) Documentation of at least two references to character, reputation, and competency are to be checked prior to employment.

“The second reference for Staff #1 was checked four days after employment.”

Rule 8VAC20-780-70. From a complaint.

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. During the week of August 5th, 2024, Staff #1 was observed by multiple staff members sleeping in the Preschool classroom while supervising children during their designated rest period.”

Rule 8VAC20-780-340-A. From a complaint.

8VAC20-780-60-A

“Based on review of five children’s records it was determined that not all records were complete. Evidence: The records for child A (start date: 3/9/24), Child B (start date: 1/19/24), child C (start date: 3/27/24), Child D (start date: 1/16/24), and Child E (start date: 1/16/24) were missing the following documents from their record: 1. Name and phone number of child’s physician. 2. Written agreements between the parent and the center. 3. Previous child care and schools attended by the child.”

Rule 8VAC20-780-60-A.

8VAC20-780-60-A-7

“Based on review of five children’s records it was determined that the record for each child did not document if the child had any allergies and actions to take in an emergency situation. The records for child A (start date: 3/9/24), Child B (start date: 1/19/24), Child C (start date: 3/27/24), Child D: (start date: 1/16/24), and Child E (start date: 1/16/24) did not have documentation regarding if the children had any allergies an actions to take in an emergency situation.”

Rule 8VAC20-780-60-A-7.

8VAC20-780-60-A-9

“Based on review of five children’s records it was determined that not all records contained documentation if the child had any chronic physical problems, pertinent developmental information and any special accommodations needed. Evidence: The records for child A (start date: 3/9/24), Child B (start date: 1/19/24), Child C (start date: 3/27/24), Child D: (start date: 1/16/24), and Child E (start date: 1/16/24) did not document if each child had any chronic physical problems, pertinent developmental information and any special accommodations needed.”

Rule 8VAC20-780-60-A-9.

8VAC20-780-70

“Based on review of three staff records it was determined that not all records were complete. Evidence: The record for Staff A (start date: 06/04/2024) did not have documentation of at least two references on file.”

Rule 8VAC20-780-70.

Repeat violation

“Based on interviews it was determined that a written record of daily attendance that documents the arrival and departure of each child as it occurs was not accessible for each group of children. Evidence: Three groups of children were observed during the inspection. Attendance was kept on an electronic application on each staff persons phone. This application is not documented in writing as required and is not easily accessible to the licensing inspector or emergency personnel.”

Rule 8VAC20-780-80-A.

22.1-289.011-F

“Based on observation it was determined that not all required documents were posted in a conspicuous place. Evidence: The most recent inspection was not posted in the facility.”

Rule 22.1-289.011-F.

8VAC20-780-140-A

“Based on review of three children’s records it was determined that not all records contained documentation of a physical within the first thirty days of enrollment. Evidence: The records for child A, B, and C (start date: 02/12/24) did not have documentation of a physical on file.”

Rule 8VAC20-780-140-A.

8VAC20-780-280-B

“Based on observation of the three year old room it was determined that not all hazardous substances were kept locked. Evidence: Disinfectant wipes, carpet cleaner, bleach/water solution, and two air fresheners were observed in an unlocked top cabinet.”

Rule 8VAC20-780-280-B.

8VAC20-780-350-B-1

“Based on observation it was determined that a one to four staff/child ratio was not always maintained. Evidence: The LI (Licensing Inspector) observed 10 children ages birth - two years on the infant playground being supervised by two staff.”

Rule 8VAC20-780-350-B-1.

8VAC20-780-350-B-4

“Based on observation it was determined that a one to ten staff/child ratio was not always maintained. Evidence: The LI (licensing Inspector) observed 15 children ages 3 - 4 years being supervised by one staff on the Pre-School Playground.”

Rule 8VAC20-780-350-B-4.

8VAC20-780-420-E-1

“Based on interviews it was determined that the center failed to post a daily record for each infant. Evidence: Staff reported that daily records are not being distributed to infant parents regarding diapering, feeding, and napping.”

Rule 8VAC20-780-420-E-1.

8VAC20-780-500-B

“Based on observation it was determined that not all procedures for diapering were followed. Evidence: Dirty diapers were observed in a non-foot operated trash can.”

Rule 8VAC20-780-500-B.

8VAC20-780-80-A

“Based on interviews it was determined that there is not a written record of attendance for each group of children. Evidence: The facility does not have attendance records for each classroom to document the arrival and departure of each child as it occurs.”

Rule 8VAC20-780-80-A.