Let’s Be a Kid Childcare Center

8VAC20-780-160-A

“Repeat Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days prior to the date of employment and be signed by a physician, physician’s designee, or an official of the local health department. The record of staff # 3, contained documentation of a tuberculosis screening dated ten months and 23 days prior to employment.”

Rule 8VAC20-780-160-A.

8VAC20-780-350-B-1

“The required ratio for children ages birth up to 16 months is one staff per four children. Staff #2 was observed supervising five children, the youngest child being nine months old, for approximately seven minutes before one child was moved to another classroom.”

Rule 8VAC20-780-350-B-1.

8VAC20-780-350-B-4

“The required ratio for children ages 3 years old up to school age eligibility is one staff per ten children. Staff #4 was observed leaving staff #1 alone to supervise 12 children, the youngest child being four years old, for approximately five minutes while staff #4 prepared lunch and distributed it to three classrooms. Staff #4 then returned to the classroom with staff #1.”

Rule 8VAC20-780-350-B-4.

8VAC20-780-550-F

“Lockdown procedures shall be practiced at least annually. Ther was no documentation of a lockdown drill being conducted during the year 2025.”

Rule 8VAC20-780-550-F.

8VAC20-790-600-D-1

“Repeat All staff who work directly with children shall have within 90 days of the date of employment, current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. The record of staff #2 contained documentation of completing the knowledge portion of CPR but did not include the in-person portion.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval, current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. Staff # 3, staff #5, and staff #6 did not have current CPR certification.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval, current certification in first aid appropriate to the ages of children in care. Staff # 3, staff #5, and staff #6 did not have current first aid certification.”

Rule 8VAC20-790-600-D-2.

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. The documentation shall be completed within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department. The record of staff #4 contained documentation of a TB screening that was dated two months and 10 days prior to employment.”

Rule 8VAC20-780-160-A.

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. The record of staff #1 contained documentation of the Virginia Department of Education- sponsored orientation dated 100 days after the date of employment.”

Rule 8VAC20-780-240-A.

8VAC20-780-510-L

“Medication, except for those prescriptions designated otherwise by written physician’s order, including refrigerated medication and staff’s personal medication, shall be kept in a locked place using a safe locking method that prevents access by children. Multiple medications were observed unlocked in a kitchen cabinet.”

Rule 8VAC20-780-510-L.

8VAC20-780-530-A-1

Rule 8VAC20-780-530-A-1.

8VAC20-780-530-A-2

Rule 8VAC20-780-530-A-2.

8VAC20-780-330-B

Rule 8VAC20-780-330-B.

REPEAT VIOLATION Based on a review of five staff records and interview, the center did not ensure to obtain the required out of state background check for one staff from any state in which the individual has resided in the preceding five years.

“Evidence: 1. The record of staff #2 (date of employment: 3/14/2024) contained a sworn statement that indicated that the staff had resided outside of Virginia within the preceding five years. The record did not contain documentation that an out of state child abuse and neglect search request was made by the end of 30th day of employment. 2. Administration acknowledged that the request had not been made for the NFF state where the staff resided within the preceding 5 years.”

Rule 22.1-289.035-B-4.

Based on observation and interview, the center did not ensure that hazardous substances such as cleaning materials, insecticides, and pesticides were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1. An unlocked spray bottle of bleach sanitizer was observed in the toddler classroom. In the preschool classroom, and unlocked laundry closet was observed that contained two bottles of Lysol disinfectant and bleach. 2. Administration acknowledged that the cleaners were not locked.”

Rule 8VAC20-780-280-B.

Repeat violation

“Based on a review of five staff records and interview, the center did not ensure two staff records contained the required information. Evidence: 1. The records of staff #1 (date of employment: 4/23/24) and staff #2 (date of employment: 3/14/24) each contained one reference. Staff records are required to contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Administration acknowledged that the records did not contain two or more references as required.”

Rule 8VAC20-780-70.

Based on review of six staff records and interview, the center did not request an Out of State Child Abuse and Neglect Search Request by the End of 30th Day of Employment, an Out of State Sex Offender Registry completed prior to the 1st day of employment and an out of state criminal history name check required for non-NFF states only, prior to the 1st day of employment from any state in which one staff member had resided in the preceding five years.

Rule 22.1-289.035-B-4.

Based on review of six staff records, the center did not obtain documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children for two staff members. The documentation shall have been completed within the last 30 calendar days of the date of employment.

“Evidence: 1. The record of staff #1, employed 12/14/2023, contained documentation of a tuberculosis screening dated 12/16/2023, exceeding the date of employment. 2. The record of staff #3, employed 11/02/2023, did not contain documentation of a tuberculosis screening. The director stated she did not have the documentation.”

Rule 8VAC20-780-160-A.

Based on review of four staff records and interview, the center did not obtain all required documentation for each staff record.

“Evidence: The record of staff #1 (employed 12/14/2023) and staff #3 (employed 11/02/2023) did not contain documentation of two references as to the character and reputation as well as competency. The record of staff #2 (employed 10/23/2023) contained one reference when two references are required to be obtained and documented before employment. The director stated references for the three staff could not be located.”

Rule 8VAC20-780-70.

Based on a review of four staff records and interview, the center did not obtain a completed national fingerprint check prior to the first day of employment for one staff member.

“Evidence: The national fingerprint check for Staff #2 (employed 07/31/2023), was dated 08/07/2023 exceeding the date of employment. The director acknowledge the national fingerprint was obtained after the date of hire for staff #2.”

Rule 22.1-289.035-A.

Based on review of three children’s records and interview, the center did not obtain documentation of immunizations for on child’s record before the child attends the center.

“Evidence: The record of child #1, enrolled 08/22/2023, did not have documentation of immunizations. The director acknowledged the immunizations were not in the record, exceeding the first day of enrollment.”

Rule 8VAC20-780-130-A.

Based on observation, the center did not ensure hazardous substances such as cleaning materials were kept in a locked place using a safe locking method.

“Evidence: A spray bottle of bleach and water and a canister of Lysol were observed unlocked on the counter of the three- and four-year-old classroom. A container of disinfection wipes was also being stored in an unlocked cabinet under the sink.”

Rule 8VAC20-780-280-B.

Based on observation, review of documentation and interview, the center did not ensure at least one staff in each classroom had current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of the children in care.

“Evidence: Staff #1 was observed alone in the infant room. The record of staff #1 did not contain documentation of CPR certification. The director confirmed staff #1 did not have current CPR certification”

Rule 8VAC20-780-530-A-1.

Based on observation, review of documentation and interview, the center did not ensure at least one staff in each classroom had current certification in first aid.

“Evidence: Staff #1 was observed alone in the infant room. The record of staff #1 did not contain documentation of first aid certification. The director confirmed staff #1 did not have current first aid certification.”

Rule 8VAC20-780-530-A-2.

Based on review of three children’s records, the center did not ensure all required information was obtained for each child’s record.

Rule 8VAC20-780-60-A.

Based on review of four staff records and interview, the center did not obtain all required documentation for each staff record.

“Evidence: The record of staff #1 (employed 08/21/2023), staff #2 (employed 07/31/2023) and staff #4 (employed05/25/2023) did not contain documentation of two references as to the character and reputation as well as competency. Two references are required to be obtained and documented before employment. The director stated references for the three staff could not be located.”

Rule 8VAC20-780-70.