The Lovettsville School House

Within six months before being promoted or beginning work or one month after being promoted or beginning work, a minimum of 24 hours of training shall be received related to the care of children.

“Staff #2 completed 20 hours of training during the 6 month period prior to their promotion on 05/12/2025.”

Rule 8VAC20-780-210-A-4-b.

The diapering surface shall not be used for children’s activities.

“The daily attendance chart, blocks, and a story book was observed not in use on the diapering surface.”

Rule 8VAC20-780-500-B.

Documentation shall be maintained of emergency evacuation (fire drills), shelter-in-place, and lockdown drills.

“The fire drill conducted in May 2025 was not recorded on the center’s posted log.”

Rule 8VAC20-780-550-G.

8VAC20-780-510-I

“Based on a review of medications, one prescription medication was not in the original, labeled container. Evidence: Child #1’s Epi-pen was not in the original container, with a label attached.”

Rule 8VAC20-780-510-I.

8VAC20-780-140-A

“Based on a review of records, one child record did not contain documentation of a completed physical within 30 days of first attendance. Evidence: Child 1’s record did not contain a completed physical. (Date of enrollment: 3/6/23)”

Rule 8VAC20-780-140-A.

8VAC20-780-130-A

“Based on a review of records, one child record did not contain documentation of an immunization record before the child can attend the center. Evidence: 1 of 3 records reviewed did not contain an immunization record before the child attended the center. It was confirmed that the record was not present at the center when it was asked for by the LI, and the child present. (Child 1)”

Rule 8VAC20-780-130-A.

8VAC20-780-370-5

“Based on a review of records, one child records does not include documentation of 30 minutes of time spent on their stomach. Evidence: 1 record reviewed for a child that requires time spent on their stomach, did not include documentation of 30 minutes of time spent on their stomach. 20 of the 30 required minutes was documented.”

Rule 8VAC20-780-370-5.

8VAC20-780-550-P

“Based on a review of injury reports, all required components were not documented. Evidence: 10 reports were reviewed. *1 report did not include the date and time of parent notification. *3 reports did not include documentation of the time of parent notification. *3 reports did not include documentation of the date, time or method of parent notification.”

Rule 8VAC20-780-550-P.

8VAC20-780-70

“Based on a review of records, one staff record does not contain documentation of references prior to employment. Evidence: 1 of 3 records reviewed did not obtain references prior to employment. Staff B- (DOH: 6/6/22) *Reference #1 is dated 6/8/22 *Reference #2 is dated 8/5/22”

Rule 8VAC20-780-70.

8VAC20-770-60-B

“Based on a review of records, one staff record does not contain documentation of an accurate Sworn Disclosure Statement (SDS). Evidence: Staff A’s SDS does not disclose all residences outside the state of Virginia.”

Rule 8VAC20-770-60-B. From a complaint.

8VAC20-780-340-F

“Based on multiple staff interviews, it was determined that a child under 10 was not kept in actual sight and sound supervision. Evidence: An infant in the Ducklings room was not kept in actual sight and sound supervision when the child was sleeping in a crib in the classroom while the remainder of the class went outdoors. A staff member inside the facility was supposed to be checking on the child every 15 minutes.”

Rule 8VAC20-780-340-F. From a complaint.

8VAC20-780-355-B-2

“Based on direct observation, a ratio of 1 staff to 5 children was not maintained in the Toddler/2’s room. Evidence: On 1/25/2023 the Bunnies room (ages 16 months to 24 months) was observed by the LI, out of ratio at 7:1.”

Rule 8VAC20-780-355-B-2. From a complaint.

8VAC20-780-550-P

“Based on a review of documentation, the center did not maintain a written record of children’s serious and minor injuries. Evidence: When asked for injury reports for specific children, the reports could not be located.”

Rule 8VAC20-780-550-P. From a complaint.

8VAC20-780-240-A

“Based on a review of records, one staff record does not contain documentation of completion of the required orientation course within 90 days of employment. Evidence: 1 of 3 staff records reviewed did not contain documentation of the Preservice 1- hour course within 90 days of employment. The course certificate is dated 11/14/2022. (Staff A: Date of Hire: 7/7/22).”

Rule 8VAC20-780-240-A.

8VAC20-780-60-A

“Based on a review of records, one child record does not contain documentation of all required component. Evidence: 1 of 2 child records reviewed did not contain documentation of a second emergency contact’s name, address, phone number. (Child 1)”

Rule 8VAC20-780-60-A.

8VAC20-780-350-B-2

“Based on observation, one classroom on the playground did not maintain a ratio of 1 staff to 5 children for a group that included children aged 16 months to 24 months. Evidence: The Bunnies (Toddlers/2’s) classroom was observed on the playground with 7 children and one staff. The group included 2 children aged 16 months to 24 months. (Child 1, 2)”

Rule 8VAC20-780-350-B-2. From a complaint.

8VAC20-780-350-C

“Based on multiple staff statements, when children are in mixed age groups, the staff -to-child ratio has not been applied to the youngest age in the group. Evidence: On multiple occasions, in the morning and late afternoon, the Ducklings (infants) are often combined with the Bunnies (Toddler/2’s) class. The ratio of 1 staff to 4 children has not been maintained. There have been up to 5 children in the combined age group on different days.”

Rule 8VAC20-780-350-C. From a complaint.

8VAC20-780-360-A

“Based on multiple staff statements, daily activities for age groups are not age and stage appropriate and allowing for curiosity and exploration. Evidence: The infants are often combined in the Toddler/2’s room in the morning and afternoons. The toys, games and activities in the Toddler/2’s room are not age appropriate for Infants.”

Rule 8VAC20-780-360-A. From a complaint.

8VAC20-780-510-G

“Based on a review of medications, one prescription medication is not labeled with the child’ name, the name of the medication, the dosage amount and the time or times to be given. Evidence: One child’s prescription medication is not in a container with the label showing the child’s name, name of the medication, dosage and time to be administered. (Child 1)”

Rule 8VAC20-780-510-G.

8VAC20-780-160-A-1

“Based on a review of records, staff records do not contain documentation of a negative tuberculosis screening submitted at the time of employment and prior to coming into contact with children. Evidence: The TB results on file are dated 6/7/2022. The date of employment is documented as 6/6/22. (Staff #1)”

Rule 8VAC20-780-160-A-1.