Philomont Community Center

Each center shall maintain and keep at the center a separate record for each child enrolled, containing name, address, and phone number of two designated people to call in an emergency.

“Child #2 and Child #4 each had 1 emergency contact listed.”

Rule 8VAC20-780-60-A.

Based on review, 1 of 5 staff files indicated that verification that the Virginia Department of Education-sponsored orientation course was completed within 90 calendar days of employment was not available.

“Evidence - 1. On the date of inspection (06/06/2024), a certificate of completion for the Virginia Pre-Service Training (10-hour) was not available for Staff #5. 2. The start date for Staff #5 was listed as 08/17/2023.”

Rule 8VAC20-780-240-A.

Based on review, 4 of 5 staff files indicated that documentation of two or more references (as to character, reputation, competency, and checked prior to employment) were not available.

“Evidence - 1. The following staff did not have at least 2 references on file: Staff #2, #3, #4, and #5. 2. All listed staff started after March 1, 1996.”

Rule 8VAC20-780-70.

8VAC20-780-260-A

“REPEAT Based on review of the center’s documentation, an annual fire inspection report was not found. Evidence: The last documented fire inspection was dated in 2022.”

Rule 8VAC20-780-260-A.

8VAC20-780-280-B

“Based on observation of the center, a hazardous material was not locked. Evidence: A product labeled “keep out of reach of children” was found in the bathroom on the first level of the center, not locked.”

Rule 8VAC20-780-280-B.

8VAC20-780-330-B

“Based on observation of the playground, resilient surfacing did not comply with the minimum safety standards for fall zone areas. Evidence: The fall zone areas on the playground did not have a minimum depth of resilient surfacing as required by the minimum playground safety standards.”

Rule 8VAC20-780-330-B.

8VAC20-780-60-A

“Based on child record review, two children’s were incomplete. Evidence: Child # 1 and #3’s record did not contain documentation that the proof of identity was reviewed.”

Rule 8VAC20-780-60-A.

8VAC20-780-160-A

“Based on review of staff records, a TB screening was not obtained within 30 days of hire. Evidence: Staff #1 was hired on 08/18/2023. The TB screening on file was dated 01/31/2023.”

Rule 8VAC20-780-160-A.

8VAC20-780-260-A

“Based on review of documentation, an annual fire inspection report was not provided to the licensing representative. Evidence: The annual fire inspection report was not available.”

Rule 8VAC20-780-260-A.

8VAC20-780-80-B-2

“Based on review of injury reports, the center failed to inform the Department’s representative within 2 business days of an injury to a child that required outside medical attention. Evidence: 1. On 06/26/2023, Child #4 sustained an injury which required outside medical attention. 2. The injury was not reported to the Department.”

Rule 8VAC20-780-80-B-2.

8VAC20-780-60-A

“Based on review of child records, documentation was not maintained in one child file. Evidence: Documentation that Child #2’s proof of identity was viewed was not found in the child’s file.”

Rule 8VAC20-780-60-A.

8VAC20-780-80-A

“Based on review of the record of daily attendance and observation of the 4 year old class, the record did not include documentation of all children. Evidence: A total of 7 children were in attendance in the four year old class on 09/27/2022. The record of daily attendance for 09/27/2022 reflected a total of only 6 children in attendance”

Rule 8VAC20-780-80-A.

8VAC20-780-60-A

“Based on review of children’s records, two records were incomplete. Evidence: Child #1’s record did not contain documentation of proof of identity, a health exam and immunizations. Child #2’s record did not contain documentation of proof of identity.”

Rule 8VAC20-780-60-A.

22VAC40-185-330-B

“Based on a virtual observation of the playground area, adequate resilient surfacing was not maintained. Evidence: The area below the slide and the climbing bear structure did not have a minimum of six inches of resilient surfacing. Several other areas of the playground to include fall zones did not have adequate resilient surfacing that comply with minimum safety standards.”

Rule 22VAC40-185-330-B.

22VAC40-185-60-A

“Based on review of child records, documentation of viewing proof of the child’s identity and age was not found for 2 out of 4 records reviewed. Evidence: Child #1 and #3’s record had a pdf document uploaded in an electronic file but the center was unable to open the file on site to verify the identity and age of the children.”

Rule 22VAC40-185-60-A.