Bedford Area Family Young Men’s Christian Assoc @ Boonsboro

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“In the cafeteria, the cleaning solution and sanitizing solution were in an unlocked closet with the door open accessible to children.”

Rule 8VAC20-780-280-B.

Cleaning and sanitizing materials shall not be located above food and shall be stored in areas physically separate from food.

“Cleaning and sanitizing materials were located above food in the closet.”

Rule 8VAC20-780-280-D.

Repeat violation, systemic violation During the stated hours of operation, there always shall be on the premises when one or more children are present one staff member who qualifies as program lead or director and an immediately available staff member, volunteer or other employee who is at least 16 years of age with direct means for communication between the two of them.

“Staff #1 was observed alone supervising 13 children while the inspector was onsite. The center did not have any other immediately available staff onsite.”

Rule 8VAC20-780-340-C.

Repeat violation Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“During the inspection, Staff #1 was observed leaving all children (ages 5-10) alone on one occasion to take departing children to parents.”

Rule 8VAC20-780-340-F.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan. This list shall be dated and kept confidential in each room or area where children are present.

“The center had a list with food sensitivities but it was not dated or labeled with the child’s name.”

Rule 8VAC20-780-40-M.

Children’s hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks.

“Children were observed during afternoon snack time and the children did not wash hands after eating snack.”

Rule 8VAC20-780-500-A.

There shall be at least two staff members who meet the requirements of subsection A of this section present on the premises during the center’s hours of operation, on fieldtrips, and wherever children are in care.

“There was only one staff member currently certified in CPR and first aid on premises during the inspection”

Rule 8VAC20-780-530-C.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“Child #1 and Child #2 were missing several of the required components.”

Rule 8VAC20-780-60-A.

Name, address, verification of age requirement, job title, and date of employment or volunteering; and name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center.

“Staff #1 and Staff #2 were missing the required paperwork physically at the center.”

Rule 8VAC20-780-70.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #3 has not yet completed the required course which is overdue by 5 months.”

Rule 8VAC20-780-240-A.

Repeat violation, Systemic violation During the stated hours of operation, there always shall be on the premises when one or more children are present one staff member who qualifies as program lead or director and an immediately available staff member, volunteer or other employee who is at least 16 years of age with direct means for communication between the two of them.

“Staff #1 was observed alone supervising twenty-two children while the inspector was onsite. The center did not have another immediately available staff onsite.”

Rule 8VAC20-780-340-C.

Systemic violation Children under 10 years of age shall always be within actual sight and sound supervision of staff.

“During the inspection, Staff #1 was observed leaving all children (ages 5-11) alone on several occasions to take departing children to parents.”

Rule 8VAC20-780-340-F.

Repeat violation, Systemic violation The required ratio for children school-age to 9 years is one staff per eighteen children.

“Staff #1 was observed alone supervising twenty-two children (youngest child 5 years old) during the inspection. Two staff would be required.”

Rule 8VAC20-780-350-B-5.

When a center chooses to provide meals or snacks, a menu listing food to be served for meals and snacks during the current one- week period shall be dated; and posted in a location conspicuous to parents or given to parents.

“There was no menu posted.”

Rule 8VAC20-780-560-F.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“Upon arrival of the inspector, Staff #1 was unsure of the number of children in attendance. No written attendance was available.”

Rule 8VAC20-780-80-A.

During the stated hours of operation, there always shall be on the premises when one or more children are present one staff member who qualifies as program lead or director and an immediately available staff member, volunteer or other employee who is at least 16 years of age with direct means for communication between the two of them.

“Staff #2 was observed alone supervising twenty-one children while the inspector was onsite. The center did not have another immediately available staff onsite.”

Rule 8VAC20-780-340-C.

The required ratio for children school-age to 9 years is one staff per eighteen children.

“Staff #2 was observed alone supervising twenty-one children (youngest child 5 years old) during the inspection.”

Rule 8VAC20-780-350-B-5.

Based on record review, the center failed to obtain a copy of the results of a search of the central registry for any founded complaints of child abuse or neglect within 30 days of employment.

“Evidence: Staff #2, hired on 12/1/2022 had no record of a Central Registry on file during inspection on 4/6/2023.”

Rule 8VAC20-770-60-C-2.

Based on record review, the center failed to ensure all the following shall be kept for each staff person at the center.

“Evidence: 1.Staff #1 was missing the following: Emergency contact information on site during the inspection. 2. Staff #2 was missing the following: Emergency contact information on site during the inspection.”

Rule 8VAC20-770-70-A.

Based on record review and staff interviews, the center failed to obtain documentation that each child has received immunizations required by the State Board of Health the child can attend the center.

“Evidence: 1.Child 1, with an enrollment date of 08/22/2023 did not contain documentation that they received the immunizations required by the State Board of Health.”

Rule 8VAC20-780-130-A.

Based on record review, the center failed to obtain a copy of the child physical examination before child’s first day or within 30 days after first day of attendance.

“Evidence: Child #1, which was enrolled on 8/14/2023 had no documentation of a physical on file during the inspection on 12/11/2023.”

Rule 8VAC20-780-140-A.

REPEAT VIOLATION Based on record review, the center failed to have documentation of the TB screening submitted at the time of employment and prior to coming into contact with children.

“Evidence: Staff #1 which was hired on 8/22/2023 had a TB screening on file dating 4/11/2023 during the inspection on 12/12/2023.”

Rule 8VAC20-780-160-A.

Based on record review, the center failed to obtain a copy of the results of a search of the central registry for any founded complaints of child abuse or neglect within 30 days of employment.

“Evidence: Staff #2, hired on 12/1/2022 had no record of a Central Registry on file during inspection on 4/6/2023.”

Rule 8VAC20-770-60-C-2.

Based on record review, the center failed to ensure each staff member has a documented TB test or screening every two years.

“Evidence: Staff #2, has an expired TB screening. The last screening was dated 08/05/2020.”

Rule 8VAC20-780-160-A.

Based on record review, the center failed to obtain the Virginia Department of Education sponsored orientation courses within 90 calendar days of employment

“Evidence: Staff #1 with a hire date of 12/1/2022 did not have the 10 hour required training during the inspection on 04/06/2023. Staff could not produce training when asked for it. Staff #2 with a hire date of 8/11/2021 did not have the 10 hour required training during the inspection on 04/06/2023. Staff could not produce training when asked for it.”

Rule 8VAC20-780-240-A.

Based on review of the emergency drills, the center failed to ensure that a monthly evacuation drill was conducted.

“Evidence: 1. May 2021 there was documentation of an evacuation drill and the current site director was not employed at that time.”

Rule 8VAC20-780-550-D.