Primrose School of Haymarket

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff B, employed for three months, did not have documentation of requesting a central registry check from the state Staff B has resided in the last five years.”

Rule 22.1-289.035-B-4.

The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“Allergies, sensitivities, and dietary restrictions are noted for each child on an individual card located on a bulletin board in each classroom. These cards are not kept confidential, and there is no date listed on the bulletin board to indicate the date the board was updated.”

Rule 8VAC20-780-40-M.

When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed.

“Medication for Child A was onsite, but the medication authorization had expired over 45 days ago. The authorization had not been renewed and the medication was not returned or disposed of as required.”

Rule 8VAC20-780-510-P.

At least one staff in each classroom or area where children are present shall have current certification in both CPR and first aid.

“Staff A was alone with a group of eleven, four and five year old children during rest-time and was not certified in CPR or first aid.”

Rule 8VAC20-780-530-A.

A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child A, who has been enrolled for three months, has a diagnosed food allergy and did not have a written care plan in their file. Child B, who has been enrolled for two years, has a diagnosed food allergy and did not have a written care plan in their file.”

Rule 8VAC20-780-60-A-8.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of the occurrence.

“Child A (Age 2) sustained an injury in the two year old classroom to their head on 6/18/2025. There was no documentation available for review to document the occurrence of the injury.”

Rule 8VAC20-780-550-P. From a complaint.

The center shall inform the department’s representative as soon as practicable, but not to exceed two business days, of any injury to a child that occurs while the child is under the supervision of the center and requires outside medical attention.

“On 6/18/25 Child A (Age 2 years) sustained an injury to their head at the facility and was later evaluated at an urgent care facility that evening. The parent of child A notified the facility of the urgent care visit to facility management on 6/20/25. The center did not report the incident to the department within two business days as required.”

Rule 8VAC20-780-80-B-2. From a complaint.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff B, employed for more than five months, did not have documentation of requesting a criminal history check from the state the individual had resided in the preceding five years.”

Rule 22.1-289.035-B-4.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff A had no TB screening documentation and had been employed for four months.”

Rule 8VAC20-780-160-A.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff A, who is working with children, has not yet completed this course which is overdue by seven weeks.”

Rule 8VAC20-780-240-A.

8VAC20-780-500-B

“When a child’s clothing or diaper becomes wet or soiled, the child shall be cleaned and changed immediately. At 5:00 pm the clothing for child A (age: 11 months) was soiled from a bowel movement diaper change that occurred at 11:58 am.”

Rule 8VAC20-780-500-B. From a complaint.

8VAC20-780-80-A

Rule 8VAC20-780-80-A.

8VAC20-780-270-A

“Based on observation, the facility did not ensure that areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; Evidence: observed peeling paint in the following classrooms: Explorers, Pathways, Preschool 1, and Pre-K 2.”

Rule 8VAC20-780-270-A.

8VAC20-780-210-A

“Based on review, the facility did not ensure that program leaders had documentation of program leader qualifications. Evidence: reviewed 3 staff records and found that Staff 1 was used in the capacity of a program leader, but did not have documentation of program leader qualifications.”

Rule 8VAC20-780-210-A.

8VAC20-780-240-B

“Based on review, the facility did not have documentation of orientation training no later than 7 days of the date of assuming job responsibilities. Evidence: reviewed 3 staff records and found that Staff 1 and 2 did not have documentation of orientation training.”

Rule 8VAC20-780-240-B.

8VAC20-780-60-A

“Based on review, the facility did not ensure that children’s records were maintained with the required information. Evidence: reviewed 5 children’s records and found that Child 1, 3 and 4 did not have documentation of proof of identity.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on review, the facility did not ensure that staff records were maintained with the required information. Evidence: reviewed 3 staff records and found that Staff 2 and 3 did not have documentation of reference checks.”

Rule 8VAC20-780-70.

8VAC20-780-80-A

“Based on review, the facility did not ensure that a written record of daily attendance that documents and arrival and departure of each child in care as it occurs. Evidence: reviewed the attendance record in the Mid-Twos classroom and found that the attendance sheet room was not filled out.”

Rule 8VAC20-780-80-A.

8VAC20-820-120-E-2

“Based on review, the facility did not ensure that the findings of the most recent inspection of the facility was posted in a conspicuous location. Evidence: reviewed the posted inspection report and found that it was dated 7/27/22, but the most recent inspection occurred on 8/19/2022.”

Rule 8VAC20-820-120-E-2.

8VAC20-780-160-A

“Based on review, the facility did not ensure that they obtained documentation of staff TB tests at the time of employment or prior to them coming into contact with children. Evidence: Reviewed 11 staff records and found that Staff 10 did not have documentation of a TB test.”

Rule 8VAC20-780-160-A.

8VAC20-780-280-B

“Based on observation, the facility did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: observed in the Early Preschool 1 room, a small cabinet with cleaning and disinfecting sprays was unlocked, and the locking mechanism to prevent access by children was not used.”

Rule 8VAC20-780-280-B.

8VAC20-780-510-L

“Based on observation, the facility did not ensure that medication is kept in a locked place using a safe locking method that prevents access by children. Evidence: observed in the Toddler classroom, a cabinet above the counter that was not locked and had an Epi Pen inside.”

Rule 8VAC20-780-510-L.

8VAC20-780-520-B

“Based on observation, the facility did not ensure that sunscreen was labeled with the child’s name. Evidence: observed in the Early Preschool classroom, a bottle of sunscreen on the counter that the staff identified as belonging to a child, but did not have the child’s name.”

Rule 8VAC20-780-520-B.

8VAC20-780-550-P

“Based on review, the facility did not ensure that written injury records were maintained with the required information. Evidence: reviewed 10 children’s injury reports and found that 3 did not have documentation of the time parents were notified of the incident.”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“Reviewed 7 children’s records and found that the facility did not ensure that children’s records were maintained with the required information. Evidence: Reviewed 7 children’s records and found that Child 5 did not have documentation of the parent’s annual review of the child’s documentation.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on review, the facility did not ensure that staff records were maintained with the required minimum information. Evidence: Reviewed 11 staff records and found that Staff 10’s reference checks were completed, but were not dated by the individual that completed them.”

Rule 8VAC20-780-70.