Veena Dutta

The provider shall report to the department within 24 hours of the circumstances surrounding a serious injury to a child while under the provider’s supervision.

“Child A sustained an injury to their right elbow while under the provider’s supervision on July 15, 2026 and the incident was not reported to the department within the required 24 hour timeframe.”

Rule 8VAC20-800-850-A.

Annually, the provider shall review with the parent the emergency contact information required in each child’s record to ensure the information is correct and shall obtain the parents signed acknowledgment of the review.

“The record for child #2 did not have a parent’s signature for an annual review of the emergency contact information and was overdue by 167 days.”

Rule 8VAC20-800-780-B.

The provider must review the emergency plan at least annually and update the plan as needed. The provider shall document in writing each review and update to the emergency plan.

“The annual review of the emergency plan was overdue by 167 days.”

Rule 8VAC20-800-800-B.

The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

“The findings from the most recent inspection, dated 12/06/2024, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

Repeat violation

“The provider shall obtain documentation of a physical examination prior to a child’s attendance or within 30 days after the first day of attendance. There was no physical exam record available for Child A, who had been in care for 179 days.”

Rule 8VAC20-800-100-A.

Areas and furnishings of the family day home, inside and outside, shall be maintained in a clean, safe, and operable condition.

“One of the steps of the staircase leading to the entrance of the daycare contained a large metal hole that was rusted.”

Rule 8VAC20-800-240-A.

Equipment and materials used by children must be clean.

“The wooden stepstool with handrails in the bathroom was dirty, with visible stains on the handrails that had not been cleaned.”

Rule 8VAC20-800-480-E.

Soiled disposable diapers and wipes shall be disposed of in a leak-proof or plastic-lined storage system that is either foot operated or used in such a way that neither the caregiver’s hand nor the soiled diaper or wipe touches the exterior surface of the storage system during disposal.

“The provider did not have a foot operated storage system for the disposal of soiled diapers.”

Rule 8VAC20-800-690-E.

When meals or snacks are provided by the family day home, the menu for the current one-week period must be dated, list any substituted food, and be kept on file one week at the family day home.

“The provider’s menu was not dated and did not list any substituted food.”

Rule 8VAC20-800-920.

The provider shall obtain documentation of a physical examination prior to a child’s attendance or within 30 days after the first day of attendance.

“There was no physical exam record available for Child A, who had been in care for 74 days.”

Rule 8VAC20-800-100-A.

Repeat violation:

“Children’s records are required to contain the name, office address and telephone number of the child’s physician and the name and address for an emergency contact. The record for Child B was missing the name, office address and telephone number of the child’s physician. Child B was also missing the complete name and address for the child’s second emergency contact. The child was present during the inspection and had been in care for 74 days.”

Rule 8VAC20-800-60-B.

Caregivers are required to annually complete the department’s health and safety update course.

“Caregiver #1’s annual health and safety certificate is outdated by 6 months as the last one was completed in March 2023.”

Rule 8VAC20-790-250-F.

The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.

“The provider did not display the current inspection notice in a conspicuous place on the licensed premises. The inspection notice posted was outdated by 6 years, displaying a date from August 2018.”

Rule 22.1-289.011-F.

Wood burning fireplaces and associated chimneys are required to be inspected annually by a knowledgeable inspector to verify that the devices are properly installed, maintained, and cleaned as needed.

“The provider did not have documentation of an annual inspection and cleaning for their woodburning fireplace.”

Rule 8VAC20-800-320-G.

The provider is required to maintain an up-to-date record at the family day home for each enrolled child.

“A record for Child #1 and Child #2 was not maintained. Attendance records indicate that Child #1 enrolled in September 2024 and attended for 5 days in the month of September. Child #2 attended on various days since July 2024, including the first week of September 2024.”

Rule 8VAC20-800-60-A.

Repeat violation

“Children’s records are required to contain emergency contact information of two designated persons to contact in case of an emergency if the parent cannot be reached. The record for Child #3 was missing information for two emergency contacts. The child was enrolled at the family day home for two weeks from late August to early September.”

Rule 8VAC20-800-60-B.

The emergency evacuation procedures are required to be practiced monthly with all caregivers and children in care.

“Provider did not document practicing a fire drill for the month of August. Attendance records indicate that children were present in the month of August.”

Rule 8VAC20-800-830-A.

Based on record review, the provider did not ensure that each child record contains the required documentation.

“Evidence: Child #2 record does not contain the addresses of the emergency contacts listed on the Child Record form.”

Rule 8VAC20-800-60-B.

Based on document review, the provider did not ensure that the emergency plan was reviewed annually,

“Evidence: The emergency plan was last signed March 30 2019”

Rule 8VAC20-800-800-B.

Based on record review, the provider did not obtain for each caregiver a report of Tuberculosis screening every two years from the date of the first screening.

“Evidence: Caregiver 1 had a report of tuberculosis screening document dated April 13 2021.”

Rule 8VAC20-800-180-A.