Kiddie Academy of Stafford

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff B, employed for 59 days, did not have documentation of requesting a sex offender registry search for one state they disclosed residing in within the past 5 years on their sworn statement.”

Rule 22.1-289.035-B-4.

Staff shall wash their hands with soap and running water: Before and after a diaper change.

“Staff A was observed changing the diapers of 3 children and Staff A did not wash hands before or after each child’s diaper change.”

Rule 8VAC20-780-500-A.

The diapering surface shall be used only for diapering or cleaning children, and it shall be cleaned with soap and at least room temperature water and sanitized after each use.

“In the Penguins classroom, Staff A was observed changing two children’s diapers and did not clean the table with soap and water after each use. The diapering area shall have the following: A nonabsorbent surface for diapering or changing shall be used. The diaper changing pad in the Dragonflies classroom was cracked, causing it to no longer be non-absorbent.”

Rule 8VAC20-780-500-B.

(REPEAT VIOLATION) For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“The electronic written attendance in the Koalas classroom had 10 children checked but there were 11 children present.”

Rule 8VAC20-780-80-A.

Cribs, cots, mats and beds used by children other than infants during the designated rest period or during evening and overnight care shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges.

“1. In the Koalas classroom, there was 1 child that did not have a bottom cover for their cot. 2. In the Panda’s classroom, there were 3 children that did not have a bottom cover for their cot.”

Rule 8VAC20-780-450-A.

The center may administer prescription medication that would normally be administered by a parent or guardian to a child provided the center administers only those drugs that were dispensed from a pharmacy and maintained in the original, labeled container.

“The long-term medication dispensed from a pharmacy on file for Child A was not maintained in the original labeled container.”

Rule 8VAC20-780-510-I.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“In the Infants (Goo-Goo) Classroom, there were 8 children present and 7 children were marked present on the written attendance.”

Rule 8VAC20-780-80-A.

The required ratio for children ages birth to 16 months is one staff per four children.

“1. Video footage showed on January 8, 2025, in the Goo-goo classroom, there were 9 infants with only 2 caregivers from approximately 9:21-9:27am. 2. At 9:27am another child was brought to the room leaving the classroom with 10 infants and 2 caregivers from approximately 9:27-9:32am until the third teacher arrived.”

Rule 8VAC20-780-350-B-1. From a complaint.

When staff are supervising children, they shall always ensure their care, protection and guidance.

Rule 8VAC20-780-340-A.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

Rule 8VAC20-780-400-B.

The following actions or threats thereof are forbidden: Roughly handling and restricting movement.

Rule 8VAC20-780-410-1.

The Center is required to ensure that each grouping of children had at least one staff member that met the qualifications of program leader or program director regularly present.

“Staff #A who is the designated program leader in the Koala’s classroom does not have documentation on file that they meet the qualifications for program leader.”

Rule 8VAC20-780-340-D.

When food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner.

“1. In the Butterflies classroom, Child A & B did not have dates on their lunches that were brought from home. 2. In the Giraffes classroom, Child C did not have a date on their lunch brought from home.”

Rule 8VAC20-780-560-G.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“There was a spray bottle of bleach solution observed in an unlocked lower cabinet in the diaper changing area in the Turtles Classroom.”

Rule 8VAC20-780-280-B.

8VAC20-780-40-M

“The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions. 1. The written list of all children’s allergies, sensitivities, and dietary restrictions was not current in the Dolphin’s Classroom. There were 2 children missing. 2. The written list of all children’s allergies, sensitivities, and dietary restrictions was not current in the Turtles Classroom. There were 2 children missing.”

Rule 8VAC20-780-40-M.

The diapering area shall have a nonabsorbent surface for diapering or changing.

“The diaper changing pad in the Turtles Classroom was ripped, causing it to no longer be nonabsorbent.”

Rule 8VAC20-780-500-B.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“The written daily attendance and the electronic attendance both had 12 children signed in, but there were 16 children present.”

Rule 8VAC20-780-80-A.

The center must obtain a background checks every five years from the date of the last check.

“The most recent central registry background check and national fingerprint-based criminal background check for Staff #7 was overdue by a year and a half. The most recent central registry background check and national fingerprint-based criminal background check for Staff #8 was overdue by a year and a half.”

Rule 22.1-289.035-A.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“1. In Rooms 4, 7 and 10, there was bleach water unlocked in upper cabinets. 2. In Room 2, there was bleach water unlocked on the changing table and diapering time was not occurring.”

Rule 8VAC20-780-280-B.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“1. The record for Child #1, was missing both parents work phone number and place of employment. 2. The record for Child #2, was missing both parents work phone number and place of employment. 3.The record for Child #1, was missing the work phone number and place of employment for 1 parent. 4. The record for Child #4, was missing both parents work phone number and place of employment.”

Rule 8VAC20-780-60-A.

Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

Rule 8VAC20-780-70.

22.1-289.035-B-4

“Based on review of five staff records it was determined that not all records contained an out of state central registry check for staff who indicated that they have lived outside of Virginia within the last five years. Evidence: Staff A (start date: 08/15/23) who indicated that they have lived outside of Virginia within the last five years did not have results of an out of state central registry check on file.”

Rule 22.1-289.035-B-4.

8VAC20-780-510-P

Rule 8VAC20-780-510-P.

8VAC20-780-60-A-8

“Based on review of the facility allergy list and review of eight child record’s it was determined that not all records for children with diagnosed food allergies had a written allergy care plan on file. Evidence: Child A is listed as having a food allergy to nuts on the facility food allergy list however, child A does not have a written allergy care plan on file.”

Rule 8VAC20-780-60-A-8.

8VAC20-790-600-D-1

“Based on review of five staff records it was determined that not all records contained documentation of CPR training within 90 days of employment. Evidence: The record for staff A and staff B (start date: 05/30/2023) did not contain documentation of CPR certification.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-2

“Based on review of five staff records it was determined that not all records contained documentation of First Aid training within 90 days of employment. Evidence: The record for staff A and staff B (start date: 05/30/2023) did not contain documentation of First Aid certification.”

Rule 8VAC20-790-600-D-2.

8VAC20-770-60-C-2

“Based on review of five staff records it was determined that not all records contained documentation of results of a central registry check within 30 days of employment. Evidence: The record for staff A (start date: 05/30/2023) did not have documentation of a central registry check.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-240-A

“Based on review of five staff records it was determined that not all records contained documentation that The Virginia Department of Education-sponsored orientation course was completed within 90 days of employment. Evidence: The record for staff A (start date: 05/30/2023) did not contain documentation that Virginia Pre-Service training was complete.”

Rule 8VAC20-780-240-A.

8VAC20-780-80-A

“Based on review of attendance records it was determined that the arrival and departure of each child was not documented as it occurred. Evidence: The attendance record in the Pre-K classroom indicated nine children were in care, however there were ten children present in the classroom.”

Rule 8VAC20-780-80-A.

8VAC20-780-410-1

Rule 8VAC20-780-410-1. From a complaint.

8VAC20-780-270-A

“Based on observation of the playground it was determined that not all areas were maintained in safe condition. Evidence: Landscape mesh was observed protruding from the mulch throughout the playground posing a tripping hazard.”

Rule 8VAC20-780-270-A.

8VAC20-780-510-I

“Based on review of medication it was determined that not all procedures for administering prescription medication were followed. Evidence: The emergency medications for child A and child B were not in the original container with a prescription label indicating instructions pertaining to dosage, frequency and manner of administration.”

Rule 8VAC20-780-510-I.

8VAC20-780-510-P

“Based on review of medication it was determined that not all medication was picked up within 14 days when the authorization for medication expires. Evidence: The medication and medication authorization form for child C expired November 2022.”

Rule 8VAC20-780-510-P.

8VAC20-780-280-B

“Based on observation it was determined that not all hazardous substances such as cleaning materials were kept locked. Evidence: In the four year old classroom a bottle of bleach and water solution and a bottle of soap and water solution were located on a table, accessible to children.”

Rule 8VAC20-780-280-B.

8VAC20-780-280-G

“Based on observation and interview it was determined that not all containers that held hazardous substances were labeled to indicate their contents. Evidence: A spray bottle was observed on a table in the four year old classroom. The bottle was not labeled with the contents of the solution that was inside the bottle. Upon interview with staff, it was later determined that the bottle contained a soap and water solution.”

Rule 8VAC20-780-280-G.

8VAC20-780-510-I

“Based on review of medication it was determined that not all procedures for administering prescription medication were followed. Evidence: The emergency medications for child A and child B were not in the original container with a prescription label indicating instructions pertaining to dosage, frequency and manner of administration.”

Rule 8VAC20-780-510-I.

8VAC20-780-340-A

Rule 8VAC20-780-340-A.

8VAC20-780-340-G

“Based on interviews it was determined that children did not always remain within sight and sound supervision of staff. Evidence: On 08/23/2022 child A (DOB: 04/01/2017) was left on the center’s bus for a time period of two minutes. Staff A conducted a head count outside of the bus however, a name to face check was not conducted. It was not discovered that child A was missing from the group by staff A. Child A was discovered two minutes later by a staff member on the center playground.”

Rule 8VAC20-780-340-G.

8VAC20-780-400-B

Rule 8VAC20-780-400-B.

8VAC20-780-510-E

“Based on interview and review of medication it was determined that not all procedures for medication were followed. Evidence: The medication on site for child B had an expiration date of December 2021. The medication on site for child C had an expiration date of January 2022.”

Rule 8VAC20-780-510-E.