YMCA SACC at Hampton Oaks Elementary

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“At approximately 3:30 p.m. on 8/19/2026, it was reported by staff A that there were 32 children present in the program. However, there were actually 36 children present, but 38 children were marked present on the attendance record.”

Rule 8VAC20-780-80-A.

The program is required to ensure that each staff member submits documentation of a negative tuberculosis (TB) screening prior to employment and contact with children.

“The TB screening on record for Staff #3 was dated more than two weeks after employment.”

Rule 8VAC20-780-160-A.

The program shall obtain all of the required documentation for staff records.

“The record for Staff #3 did not contain documentation to demonstrate that the individual possesses the education required by the job position.”

Rule 8VAC20-780-70.

The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.

“The program did not have the license, current inspection notice, emergency numbers and evacuation map, and daily schedule posted.”

Rule 22.1-289.011-F.

Nonmedical emergency supplies shall be required.

“The center was not able to demonstrate a working battery-operated radio.”

Rule 8VAC20-780-540-E.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the required information.

“Child #1’s record did not contain documentation of the mother’s place of employment and work phone number, and two emergency contacts.”

Rule 8VAC20-780-60-A.

When the center has agreed to administer prescribed medications, there shall always be a staff present on site who has Medication Administration Training (MAT).

“Three emergency medications were on site at the time of inspection and neither of the two staff present have obtained MAT certification.”

Rule 8VAC20-780-245-J.

When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed.

“Medication for Child #7 was onsite, but the medication authorization had expired over 9 months ago. The authorization had not been renewed and the medication was not returned or disposed of as required.”

Rule 8VAC20-780-510-P.

The center is required to maintain certain documentation as part of staff’s physical on-site file including, an emergency contact, CPR/First Aid card, Medication Administration Training certificate, Daily Health Observation Training certificate, and Preservice Training documentation.

“Staff #1 and Staff #2 were present at the time of inspection and did not have any documentation on site.”

Rule 8VAC20-780-70.

Staff records shall contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.

“Staff #3, employed for over two weeks, did not have documentation on file that the individual possesses the education required by the job position.”

Rule 8VAC20-780-70.

Repeat violation

“Based on review of medications, the center did not obtain written parent permission for administering medication for all medications on site. Evidence: Child #3 has an emergency medication on site and did not have written parent permission on site at the time of inspection granting the center permission to administer the medication”

Rule 8VAC20-780-510-I.

Repeat violation

“Based on record review and staff interview, the center did not maintain and keep at the center a separate record for each enrolled child which contains all required information. Evidence: 1. Child #1 (First day of attendance: 8/9/23) did not have a physical examination or immunizations on site at the time of inspection. 2. Child #3 (First day of attendance: 8/9/23) and Child #5 (First day of attendance: 8/9/23) did not have addresses for the two required emergency contacts on site at the time of inspection.”

Rule 8VAC20-780-60-A.

Based on record review, the center did not obtain the results of a criminal history background check prior to employment from all states in which staff have lived within the last 5 years.

“Evidence: Staff #3 (Date of Hire: 12/27/2022) has resided in the state of California within the last 5 years and did not have a California criminal history background check on file at the time of inspection.”

Rule 22.1-289.035-B-4.

Based on review of medications, the center did not obtain written authorization from the child’s physician for all long term medications maintained on site.

“Evidence: Child #8 had an emergency medication on site at the time of inspection. The medication has been maintained at the center since 9/3/2023 and there is no physician authorization for the medication on site.”

Rule 8VAC20-780-510-E.

Based on review of medications, the center did not obtain written parent permission for administering medication for all medications on site.

“Evidence: Child #7 has an emergency medication on site and did not have written parent permission on site at the time of inspection granting the center permission to administer the medication.”

Rule 8VAC20-780-510-I.

Based on review of the emergency drill log and staff interview, the center did not ensure monthly emergency evacuation drills were conducted.

“Evidence: There was no emergency evacuation drill conducted in August 2023.”

Rule 8VAC20-780-550-D.

Based on record review and staff interview, the center did not maintain and keep at the center a separate record for each enrolled child which contains all required information.

Rule 8VAC20-780-60-A.

Based on review of the posted allergy list and record review, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Evidence: Child #6 is allergic to peanuts and did not have an allergy care plan on site at the time of inspection.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-200-A

“Based on review of documentation, and an interview with staff, the facility failed to have a qualified program director regularly on site at least 50% of the facility’s hours of operation. Evidence: there is no documentation that the three staff on site are director qualified. Staff stated that director qualified staff are not on site 50% of the time.”

Rule 8VAC20-780-200-A.

8VAC20-780-70

“Based on a review of on-site documentation, it was determined that not all required information was available for all staff. Evidence: Staff #2 did not have documentation of a name, address and phone number to be notified in an emergency.”

Rule 8VAC20-780-70.

8VAC20-780-200-A

“Based on review of documentation, and an interview with staff, the facility failed to have a qualified program director regularly on site at least 50% of the facility’s hours of operation. Evidence: there is no documentation that the three staff on site are director qualified. Staff stated that director qualified staff are not on site 50% of the time.”

Rule 8VAC20-780-200-A.

8VAC20-780-560-J

“Based on observation, the facility failed to sanitize tables as required after each use for feeding. Evidence: staff sprayed a disinfectant cleaner on the tables after snack and wiped the tables dry with paper towels without allowing the sanitizing solution to air dry.”

Rule 8VAC20-780-560-J.

8VAC20-780-80-A

“Based on review of the written attendance record, and an interview with staff, it was determined that the facility did not maintain an accurate written attendance record that documents the arrival and departure of each child in care as it occurs. Evidence: 33 children were observed, however 35 children were included on the attendance sheet.”

Rule 8VAC20-780-80-A.

8VAC20-780-140-A

“Based on review of two child records, not all children had documentation of a physical examination by or under the direction of a physician. Evidence: the record for child #2 (date of attendance: 8/2021) did not have documentation of a physical examination.”

Rule 8VAC20-780-140-A.

8VAC20-780-560-F

“Based on documentation review and an interview with staff, a menu listing foods to be served for snacks was not dated for the current week. Evidence: the menu listed dates that were repeated from a previous month and the day/date did not line up with the current day/date or with what was actually being served.”

Rule 8VAC20-780-560-F.

8VAC20-780-60-A

“Based on review of two child records, it was determined that not all records contained all required information. Evidence: the record for child #1 did not have the name, address or phone number for a second emergency contact.”

Rule 8VAC20-780-60-A.